Clerical Aide I

Salary: $34,970.15 - $52,455.21 Annually

Location : City of Doral, FL

Job Type: Full Time

Job Number: 10112024

Department: Police

Opening Date: 10/15/2024

Closing Date: 10/29/2024 5:00 PM Eastern

General Purpose

Performs multiple clerical duties as assigned by the Department Head or designee.
Supervision Received and Exercised

This position is classified as a non-exempt, full-time position with a 40 hour work-week.
Essential Duties and Responsibilities

Essential Functions: Utilizes a full range of modern secretarial skills to perform clerical duties, operation of word processing equipment, micro-computers, fax machine, typewriters, and other office equipment.
Creates new files and organizes files according to the department's established policies and procedures; retrieves and assembles material from files.
Opens and distributes mail; maintains control of correspondence flow through the department and assures that response deadlines are met.
Composes correspondence or selects standardized formats; prepares a variety of reports, memos, correspondence, documents, and requisitions.
Files documents for the Department according to departmental procedures.
Maintains an organized, neat and efficient filing system.
Performs back-up coverage for receptionist during relief periods; answers phone, takes messages and/or directs customers to the appropriate department.
Retrieves information and documents from files at the request of department personnel.
Performs any other duties as directed by the supervisor.
Prepares inventory and logs documents for safe off-site storage.
Receives visitors and screens telephone callers; acts as receptionist and answers requests for information involving department, division or section activities and established policies and procedures.
Takes and transcribes dictation as required, performs data entry, prints reports as instructed.
Sets up meeting rooms, organizing refreshments for meeting and events.
May be required to run City related errands as instructed by supervisor.
Retrieves information or data from internet or other sources as instructed.
Files correspondence, invoices, cards, records, and reports.
Process registration forms and deposits.
Additional Duties: Performs other related work as required.
Minimum Qualifications MINIMUM EDUCATION AND TRAINING A High School Diploma or a GED equivalent.
One year of general secretarial experience.
Must possess a valid drivers license with an acceptable driving record.
MINIMUM QUALIFICATIONS AND STANDARDS REQUIRED
Knowledge, Skills and Abilities: Must be fluent in spoken and written English.
Ability to communicate in Spanish is a plus.
Must be computer literate with knowledge of Microsoft Word, Excel, Power Point and other similar programs.
Ability to prepare and/or process purchase orders.
Ability to use small office equipment, including copy machines or multi-line telephone systems.
Ability to use computers for data entry.
Ability to use computers for word processing and/or accounting purposes.
Must be a non-smoker.
The minimum requirements may be waived by the City Manager.
Physical Requirements: Ability to speak and express ideas by means of the spoken word.
City of Doral
Human Resources Department Summary of Benefits:
In this summary, we are providing general information, which will be helpful to you in evaluating the City of Doral as your premier place to work.
If you have questions concerning a specific item or interpretation, please feel free to contact Human Resources at (305) 593-6760.


Employment Benefits for Regular Full-Time Non-Sworn Employees: Introductory Period
An introductory period for an employee is twelve (12) months for entrance, rehire, and promotional appointments.
In the event the employee accepts a promotional opportunity position within the City before an initial introductory period is satisfactorily completed, the initial introductory period starts over at the time the employee begins working in the new position.


The introductory period is considered a continuation of the employment selection process.
It provides the City an opportunity to observe and evaluate the capacity of the employee, which includes the employee's ability to satisfactorily perform the essential functions of his or her job; and to observe and evaluate the employee's work habits and conduct, including attendance and the employee's relationship with coworkers and superiors.


During the introductory period, the new employee and the supervisor shall evaluate employment suitability in terms of skill, knowledge, performance, and compatibility.
During this period, the employee shall be given the support and resources needed to learn and demonstrate the duties and competencies required in the new position.


Absences During Introductory Period:
Any cumulative absences during the introductory period in excess of ten (10) workdays will automatically extend the introductory period by the number of days absent regardless of whether the absence was with or without pay.


Holidays

The City of Doral observes 12 paid holidays per year. New Year's Day Martin Luther King's Birthday Presidents Day Memorial Day Juneteenth Independence Day Labor Day Columbus Day Veterans' Day Thanksgiving Day Friday after Thanksgiving Christmas Day
In addition, employees received two (2) personal days and (1) Birthday.
The personal days must be used before the end of the fiscal year and the birthday must be taken within six (6) months of the birthday.


Accruals (Vacation & Sick Time)

The City of Doral has separate sick and vacation leave for non-sworn employees which is accrued on a monthly basis.


Vacation is accrued on a monthly basis depending on the years of service:

Years of Service Monthly Accruals Yearly Accrual

0-4 years 06.66 hours per month 80 hours per year

5-9 years 10.00 hours per month 120 hours per year

10-20 years 13.33 hours per month 160 hours per year
More than 20 years 16.66 hours per month 200 hours per year

Employees may use vacation time as it is accrued.


Sick leave is earned at the rate of 8.0 hours per month for a forty (40) hour work-week.
Employees may accumulate a sick time maximum 1,040 hours if on a forty (40) hour work-week.


Sick Leave Payment Program
Employees may sell back to the City up to a maximum of 32 hours of sick leave per year provided that the employee maintains a maximum of 80 hours of sick leave in his or her leave balance.
This election is made annually at the beginning of each fiscal year by the employee and is irrevocable.
An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.


Annual Leave Sell Back

Employees may elect payment of accrued, unused annual leave in lieu of time off.
This election is made annually in the beginning of each fiscal year and is irrevocable.
An employee who elects to be paid for accrued vacation leave will be paid at his or her current rate of pay on the date of the payout, less applicable taxes and authorized deductions.


Health Care Benefits

All Healthcare benefits for all employees are effective on the first of the month following 30 days of full-time employment.
The City offers HMO, POS, and High Deductible Health plans.
The High Deductible Health plan comes with a Health Savings Account (HSA).


Dental Plan
The City of Doral offers a PPO dental insurance plan.


Vision Care

The City of Doral offers voluntary vision care benefits.


Life, Short-term and Long-term Disability

The City of Doral will cover your life insurance at the rate of two (2) times the employee's annual salary up to a maximum of $300,000.00.
In addition, the City offers both short-term and long-term disability plans which act as income protection plans.


Retirement Benefits

Employees participate in the City's 401a retirement plan administered through Mission Square.
The plan requires employees to contribute a mandatory six percent (6%) of their base pay while the City contributes twelve percent (12%) of the employee's base pay.


457 Supplemental Plan

The City of Doral has a voluntary deferred compensation pension program available through Mission Square where the employee can make contributions to their retirement.
The City does not make any contributions to this plan.


Education/Tuition Reimbursement

The City offers the Educational Reimbursement Program (ERP) established to provide educational assistance to full-time employees participating in training or educational programs designed to strengthen their abilities, which in turn directly benefit the City.
The City will pay the State tuition rate to its members based on the letter grade obtained for each class.
Employee must be a full-time employee for 6 months in order to be eligible for this benefit.


Bereavement Leave
Upon approval of the Department Head, a full?time employee may, upon request, be granted up to three (3) working days of leave with pay in the unfortunate event of a death in his or her immediate family, or up to five (5) working days of leave with pay to attend the funeral or memorial services of an immediate family member outside the State of Florida.
The employee's immediate family shall be defined as the employee's spouse, father, mother, step-parents, natural, step and adopted children, brother, sister, father-in-law, mother-in-law, grandparents, brother-in-law and sister-in-law, grandparents-in-law, registered domestic partner, and child of a registered domestic partner.

The bereavement leave must be taken consecutively, and the employee must attend the funeral of the deceased family member to be eligible for bereavement leave.
If an employee needs time in excess of that provided in this policy, he or she may request accrued vacation time, sick time, or PTO with the approval of their department head.
The City reserves the right to request all pertinent information including deceased relative's name, relationship of the employee to the deceased, the name and address of the funeral home, and the date of the funeral.
Documentation such as a death certificate, or other documentation on the deceased may be required for approval of the leave.

Voting Leave
Employees are encouraged to exercise their right to vote outside of their scheduled working hours.
As such, all full-time employees as defined herein may be granted up to one hour of leave during polling hours in order to vote in federal, state or local elections, both primary and general elections.
This time off shall be granted if it does not increase staffing cost or decrease departmental efficiency.

Employees must request time off for voting in writing or via e-mail at least five (5) business days in advance to the Department Head or designee.
The request for leave must clearly state that the employee needs leave in order to vote.


**THE CITY OF DORAL DOES NOT OFFER A RELOCATION PACKAGE ** THE CITY RESERVES THE RIGHT TO AMEND, MODIFY OR TERMINATE (IN WHOLEOR IN PART) ANY OF ITS BENEFITS PROGRAMS AT ANY TIME. Equal Opportunity Employer
The City of Doral is an equal opportunity employer.


Smoke Free/Drug Free Workplace
The City of Doral maintains a smoke free and drug free workplace.


01

Do you possess at least a High School diploma or GED equivalent?
Yes No

02

Do you possess at least one (1) year of general secretarial and clerical work experience?
Yes No

03

Are you computer literate with knowledge of Microsoft Office?
Yes No

04

Do you possess a valid driver license with an acceptable driving record?
Yes No

05

I certify that I have read the job announcement in its entirety, and have attached my resume to my application.
Yes No

Required Question