Contract Specialist Iii, Iv, V - Environmental Division

Position Information

TxDOT's Environmental Affairs Division at the Stassney campus is looking for an Contract Specialist III, IV, V based in Austin, TX. We have a diverse workforce of over 13,000 employees statewide. If you want to build an exciting career, let's talk!

At TxDOT we value employee work-life-balance. In keeping with our commitment to this value our employees benefit from a wide array of programs and activities that include telework, flexed and compressed work schedules, wellness leave incentive, in-house wellness center, career development programs, tuition assistance, and various other benefits. For a complete list of our total compensation package, please visit our website at

http://ftp.dot.state.tx.us/pub/txdot-info/hrd/careers/hidden_benefits.pdf [JP1]

Contract Specialist III: $50,000-$63,000

Contract Specialist IV: $55,000-$72,000

Contract Specialist V: $62,004-$81,000

Benefits and Perks

At TxDOT, we value employee work-life balance. In keeping with our commitment to this value, our employees benefit from a wide array of programs and activities that include:

Low Turnover
Retirement Pension
Alternative Work Schedules
Paid Leave/Holidays
Health Premiums paid at 100% for full-time employees
On the Job Training
Tuition Assistance Program
Comprehensive Wellness Program/Wellness Leave Incentives
Career Development Programs/Opportunities for advancement
For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description

Contract Specialist III

Performs [highly] complex contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Contract Specialist IV

Performs advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Contract Specialist V

Performs highly advanced contract duties to include developing, analyzing, evaluating, reviewing, processing, ensuring applicable compliance, inspecting, implementing and monitoring contracts. Work requires extensive contact with governmental officials and private entities. Employees at this level establish their own work plan and priorities to meet set objectives. Issues are rarely referred to the supervisor but are handled at the occurrence.

Essential Duties:

Contract Specialist III

Assists in receiving payments, preparing deposit vouchers and entering data in an automated information management system.
Develops, writes, revises, or prepares contracts, amendments, procedures, forms, related documents and provisions, financial/statistical graphs and/or reports.
Reviews coordinates and processes routine open records requests.
Audits payment invoices for completeness, accuracy and compliance with terms of contract and governmental contracting rules, regulations and procedures.
Reviews contracts, amendments, subcontracts, procurement documents, change orders, work orders, supplemental agreements, time extensions, acceptance testing and consultant qualifications.
Sets up expenditure authorizations
Reviews, coordinates and processes routine open records requests
Contract Specialist IV

All responsibilities of CS III plus:

Assists in developing plans for implementing new contract evaluation requirements.
Executes agreements and contracts.
Maintains, updates and compiles detailed data, reports, summaries, files, records, logs, statistics or specific contracts including procurement documents and revisions; writes routine and unique correspondence.
Monitors, updates and reconciles accounts and contracts in an automated information management system to include Financial Information
Management System (FIMS) and Budget Monitoring System.
Prepares bid proposals including researching previous contracts, writing specifications, advertising notice to bid; contacting bid list contractors; scheduling and conducting pre-construction/pre-bidding conferences and public bid openings.
Contract Specialist V

All responsibilities of Contract Specialist III & Contract Specialist IV plus:

Confers with legal staff and management on various legal matters; inspects and reviews contracts for compliance with certification requirements, laws, regulations, policies, and procedures.
Conducts audits, researches and identifies problems with proposals, contracts, contractors or lettings and proposes solutions.
Meets with project managers to identify objectives, needs and issues concerning project contracts.
Prepares cost analysis studies for contracts.
Reviews, interprets and clarifies statutes, regulations, standard policies and procedures to ensure compliance with Department and governmental regulations.
Minimum Qualifications:

Education : Bachelor's Degree in Business Administration, Finance or related field. Relevant work experience may be substituted for degree on a year per year basis . Substitutions for Minimum Qualifications

Experience :

Contract Specialist III

3 years in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by full time or prorated part time equivalent) Related graduate level education may be substituted for experience on a year per year basis.

Contract Specialist VI

4 years in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by full time or prorated part time equivalent) Related graduate level education may be substituted for experience on a year per year basis.

Contract Specialist V

5 years in contract administration, administrative support, bookkeeping or accounting. (Experience can be satisfied by full time or prorated part time equivalent) Related graduate level education may be substituted for experience on a year per year basis.

Licenses and Certifications : May require certification as Certified Texas Contract Mgr (CTCM) and/or Certified Texas Contract Developer (CTCD). If the candidate does not possess the certification at the time of hire, they will be required to complete it after hire.

Competencies:

Contract Specialist III:

Extensive knowledge of

Applicable computer operating systems and relevant applications
Auditing and investigative methods, practices and procedures
Generally accepted accounting principles, procedures and terminology
Contract record-keeping
Contract billing procedures
Considerable knowledge of

Contract development and oversight
Contract negotiation, development and management methods
Contract writing and specifications
Contract administration/management systems
Applicable laws, rules, and regulations
Expert skill in

Research and analysis methodologies
Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Proficient skill in

Developing and giving presentations
Scheduling work assignments
Collecting, sorting and compiling data
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Prioritizing and organizing work assignments
Using standard office equipment
Using computers and applicable programs, applications, and systems
Monitoring contracts and procedures
Other Attributes

Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Contract Specialist IV:

Extensive knowledge of

Contract development and oversight
Contract negotiation, development and management methods
Contract writing and specifications
Contract administration/management systems
Applicable laws, rules, and regulations
Applicable computer operating systems and relevant applications
Contract record-keeping
Contract billing procedures
Considerable knowledge of

Scheduling work assignments
Research and analysis methodologies
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Proficient skill in

Analyzing business, technical and managerial problems and developing, recommending and implementing effective solutions
Collecting, sorting and compiling data
Leading, assigning, reviewing, and monitoring the work of others
Persuasion and negotiation of critical issues
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Prioritizing and organizing work assignments
Developing and giving presentations
Using computers and applicable programs, applications, and systems
Maintaining a safe and effective working relationship with others
Monitoring contracts and procedures
Other Attributes

Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Contract Specialist V

Extensive knowledge of

Applicable computer operating systems and relevant applications
Auditing and investigative methods, practices and procedures
Generally accepted accounting principles, procedures and terminology
Contract development and oversight
Contract negotiation, development and management methods
Contract writing and specifications
Contract administration/management systems
Contract record-keeping
Contract billing procedures
Applicable laws, rules, and regulations
Legal terminology
Considerable knowledge of

Leading, assigning, reviewing, and monitoring the work of others
Analyzing business, technical and managerial problems and developing, recommending and implementing effective solutions
Persuasion and negotiation of critical issues
Monitoring contracts and procedures
Developing, interpreting, and implementing policies, procedures, and technical information
Scheduling work assignments
Researching, analyzing, and interpreting policies and state and federal laws and regulations specific to functional area
Public relations for maintaining effective working relationships with individuals and groups, both internal and external
Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management
Proficient skill in

Writing, reviewing and revising documents to include engineering notes, specifications, standards and procedures
Collecting, sorting and compiling data
Preparing correspondence/documents using correct spelling, grammar and punctuation; proofreading and reviewing documents for clarity and consistency
Prioritizing and organizing work assignments
Using standard office equipment
Developing and giving presentations
Using computers and applicable programs, applications, and systems
Maintaining a safe and effective working relationship with others
Other Attributes

Exercises logic and reasoning to define problems, establish facts and draw valid conclusions; makes decisions that support business objectives and goals
Physical Requirements and Working Conditions:

Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
Light work: Lift up to 20 lbs at a time and frequently lift or carry objects up to 10 lbs
Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)