Contract Technician

Navajo Preference Employment Act

In accordance with Navajo Nation and federal law, TCRHCC has implemented an Affirmative Action Plan pursuant to the Navajo Preference in Employment Act. Pursuant to this Plan and corresponding TCRHCC Policy, applicants who meet the necessary qualifications for this position and (1) are enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe will be given preference in hiring and employment for this position, (2) are legally married to enrolled members of the Navajo Nation, Hopi Tribe, or San Juan Southern Paiute Tribe and meet residency requirements will be given secondary preference, and (3) are enrolled members of other federally-recognized American Indian Tribes will be given tertiary preference.


POSITION SUMMARY Under general supervision, the Contract Technician is responsible for maintaining confidential records and files; in compliance with program requirements and TCRHCC guidelines and shall perform a variety of administrative and technical duties supporting TCRHCC contracts/purchasing operations. The Contract Technician will perform the full range of contract support duties, including assisting with requests for proposals and soliciting bids, including dealing with both internal and external people; establishing and maintaining effective working relationships with TCRHCC staff, contractors, consultants, and vendors. An essential requirement includes knowledge of procurement and contract management and contract laws.

NECESSARY QUALIFICATIONS Education: Associate degree from accredited university.
Experience: One year experience in purchasing and contract negotiation/management.One year experience/knowledge of the legitimacy of contracts understanding and contract terminology and language.Two years of increasingly responsible administrative experience/education in Microsoft Office Suite.Other Skills and Abilities: A record of satisfactory performance in all prior and current employment as evidenced by positive employment references from previous and current employers. All employment references must address and indicate success in each one of the following areas:
Establish and maintain effective and positive work relationships with department, company and others.Possession of high ethical standards and no history of complaints.Ability to provide high-quality customer service. Maintain professional communication with staff, management, and representatives by providing regular status updates. Responds to voicemails, emails, and other correspondence in a timely fashion.Must possess a high degree of integrity and trust along with the ability to work independently.Ability to investigate problems, disputes, and/or violations, and recommend appropriate resolutions.Safeguard sensitive and confidential company information.Completion of above-satisfactory scores on all job interviews, demonstrating to the satisfaction of the interviewees and TCRHCC that the applicant can perform the essential functions of the job.Successful completion of and positive results from all background and reference checks, including positive employment references from authorized representatives of past and current employers demonstrating to the satisfaction of TCRHCC a record of satisfactory performance and that the applicant can perform the essential functions of the job.Successful completion of fingerprint clearance requirements, physical examinations, and other screenings indicating that the applicant is qualified to be employed by TCRHCC and demonstrating to the satisfaction of TCRHCC that the applicant can perform the essential functions of the job.Submission of all required employment-related documents, applications, resumes, references, and other required information free of false, misleading, or incomplete information, as determined by TCRHCC.MENTAL AND PHYSICAL EFFORT The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Physical: Employee will be required to be able to sit for prolonged periods of time, frequently stand, walk, reach and lift, push or pull up to 24 lbs.
Mental: Must be able to prioritize and use good judgment; must have critical thinking skills to problem solve and plan, identify and question issues and information in order to make appropriate decisions. Ability to deal with varied personality styles that involves co-workers, hospital staff and managers, vendors, and community members. Employee must be able to handle prolonged high levels of stress, make decisions under high pressure, cope with anger/fear/hostility of others in a calm way, concentrate, handle a high degree of flexibility, handle multiple priorities in a stressful situation, and demonstrate a high degree of patience. Employee will occasionally need to work alone, adapt to shift work, and work in areas that are close and crowded.
Environmental: Employee will occasionally be exposed to infectious disease, chemical agents, dust, fumes, gases, extremes in temperature or humidity, hazardous or moving equipment, unprotected heights, and loud noises.

ESSENTIAL FUNCTIONS: Assist TCRHCC staff in interpreting contract terms and conditions.Responsible for administrative and technical duties supporting contracts/purchasing operations. Organizing and prioritizing a variety of technical and administrative support services and activities.Effectively manage the full contract lifecycle: Preparing and distributing requests for proposals and requests for quotes, Managing and guiding contracts through the approval and signature process; Responding to internal and external requests, Maintaining contract management system, Archiving/record retention, and Documenting renewal or termination of contracts.Responsible for maintaining and managing contract system by ensuring all data is updated and contract renewals are communicated in a timely manner. Distributes contract documents to parties of interest upon request.Responsible for coordinating meetings to convey any changes/renewals/terminations, etc. to proper parties to discuss any contract issues/concerns/timelines, etc.Ensures internal controls and policy/procedures for contracts are in compliance.Monitor contract procedure to ensure requirements are clear and understood, research and gather data, develop specifications to resolve problems and complaints.Analyze price proposals, financial reports, and other data to determine reasonableness of proposed prices.Ensure all required documents are executed (i.e., Professional Service Agreements, Business Associate Agreements, and licensing).Communicate effectively with employees of all levels and various parties, third parties, and vendors.Assures payment requests are submitted accurately and are timely to maintain vendor satisfaction.Monitor blanket purchase orders specific to each contract in accordance with specified contract payment terms.Reviews scope of work to ensure clarity of work and contracting requirements, review technical sections of contracts to ensure provisions are clear and consistent with specifications and recommended modifications to contractual language and requirements.Understand and comply with federal, state, tribal, and local legal requirements.Ensure proper PPE is always worn while on duty including but not limited to, face mask, gloves, gown, isolation gown, NIOSH-approved N95 filtering face piece respirator or higher, if available), and eye or face shield.Complete all donning and doffing tasks in a safe acceptable method and discard of used PPE accordingly. (see CDC website for most current updates)Complete task training for all routine cleaning and decontamination processes for all surfaces contaminated by a communicable disease to ensure a high level of patient, visitor, employee, and external customer satisfaction other duties as assigned.
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