SUMMARY
The Coordinator of Real Estate Accounting is responsible for the managing and tracking of all documents that are received and processed by the Real Estate Accounting department.
This includes the management of the department email account.
Documents must be recorded accurately in the lease accounting software to ensure proper handling.
This position will also be responsible for the review and payment of Landlord billed tax reconciliations and utility invoices.
The processing of these items will require attention to detail and accurate entry into the lease accounting software.
Will also be responsible for preparing DocuSign Vendor Authorization Forms for electronic funds transfer and tracking and updating banking information for new and existing vendors.
Will be expected to correspond with Landlords and Property Managers via email, phone and/or letter and complete all address/payment changes.
Annual rents, CAM, Real Estate Taxes, Insurance and other lease obligations are approximately $250 million a year covering approximately 850 stores.
JOB DUTIES Manage and track all documents received in the Real Estate Accounting department.
Every document received must be reviewed to determine the appropriate treatment.
Accurately input document information into the lease accounting software to ensure proper tracking.
Documents received that are not intended for Real Estate Accounting must be correctly distributed to the appropriate department.
All documents received that are time sensitive (i.e., default notices, lawsuits) must be given priority and the appropriate parties need to be notified.
Process and review all Landlord billed utility invoices.
Accurately record the calculation of the amount payable into the lease accounting software.
Process and review Landlord billed Real Estate Tax reconciliations.
Audit reconciliation to ensure lease compliance.
Accurately record amount due into the lease accounting software.
Prepare new Landlord and Landlord change requests for review and approval.
Correspond with Landlords and Property Managers via email, phone and/or letter to request additional support for invoices or Landlord change requests.
Prepare DocuSign Vendor Authorization Forms for electronic funds transfer and track and update banking information for new and existing vendors.
Prepare paid invoices for scanning into SAP and department filing.
Send copies of utility invoices to our third-party payment provider for document retention.
Manage department email account and ensure timely response to all requests.
Assist with various management and departmental projects/tasks as needed (i.e., research of leases based on new accounting pronouncements, gathering information related to payments or specific general ledger accounts or running reports to facilitate the gathering of information).
EDUCATION & EXPERIENCE
Education Minimum: High School Diploma or equivalent
Education Preferred: Associate Degree in related field
Experience Minimum: 4+ years of professional office experience
Experience Preferred: Prior Real Estate or Paralegal experience
KNOWLEDGE, SKILLS & ABILITIES Excellent written and verbal communication skills.
Attention to detail and concern for accuracy.
Ability to prioritize multiple projects/tasks and work independently.
Strong organization skills Strong customer service skills Preferred: Excel and Word, Real Estate/Lease Administration software experience, SAP This position will be located at:
5555 Darrow Road Hudson, OH 44236
Eligibility for benefits and incentives is dependent upon employment status.
JOANN offers the following benefits and incentives to eligible Team Members: Medical, Dental and Vision benefit plans Company-paid basic, Optional, and Dependent life insurance Long-term disability and Company-paid Short-term disability Paid Time Off and Sick Time Tuition Reimbursement Team Member Discount
For more details on benefits and eligibility requirements, Click Here or visit https://joann.myben.site/
JOANN is an Equal Employment Opportunity Employer.
This job summary is intended to be brief and does not list all duties for this position.
Nothing in this job description should be construed as an express or implied contract of employment.
JOANN is an at-will employer, which means that your employment may be terminated by JOANN or yourself with or without notice or cause unless the at-will arrangement is modified by a written agreement signed by both you and and authorized representative of JOANN.