Correctional Office Assistant At Lawrence Correctional Center

Salary: Depends on Qualifications

Location : Lawrence Correctional Center - Sumner, Illinois

Job Type: Department of Corrections/Juvenile Justice

Job Number: 202300058

Division: DOC/DJJ

Department: Lawrence Correctional Center

Opening Date: 07/20/2023

FLSA: Non-Exempt

Bargaining Unit: N/A

Description

Provide support services to a Correctional Center Educational Program.
Description of Essential Functions (critical tasks)

Essential Job Functions:
Prepare memorandums and letters as required.
Prepare spreadsheets and enter information pertaining to expenditures on provided software.
Create and maintain student records and files.
Maintain time records on all full and part time employees.
Provide student and registration information to the office of the Executive Dean for input on the campus computer system.
Prepare monthly time summaries for all programs.
Input attendance assignments and other information on OTS as required Create and maintain vocational reporting records as required.
Provide needed information for employee action forms as required.
Maintain HS/GED request records as required.
Prepare Purchase Orders and requisitions as required.
Provide information to the office of the Executive Dean to update Mid Term and grade rosters as required.
Prepare attendance forms for full and part time students.
Create and maintain file system on all correspondence.
Be on site a minimum of 37.5 hours per week (30 minute lunch).
Arrive at work site prior to beginning of established shift.
Attend both college and facility staff meeting as required.
Attend training as required.
Observe support and enforce the regulations policies and programs of the College and inform the President in writing of any problem that might have a detrimental effect on the College.
Conduct oneself in a professional manner.
Prepare financial reports under the direction of the Associate Dean as required.
Notify supervisor well in advanced of absence.
Abide by D.O.C.
and Lake Land College regulations at all times.
Provide assistance in preparing classroom materials for instructors as required.
Answer phones and direct calls as required.
Act as receptionist in College area and direct traffic as required.
Assist institutional personnel during emergency situations.
Assist in preparation of EGCC Forms on the eligible students in programs.
Input information on OTS for Tuition Reimbursement Program as required.
Review attendance records to ensure compliance with EGCC requirements.
Assist in administering College Admission Testing as required.
Maintain equipment assigned area.
Maintain accurate control of keys on assignment.
Other duties as assigned.
Specific Functional Job Requirements

Education Requirements:
Associate Degree Preferred.

Experience Requirements:

Computer,Bookkeeping Experience,and Report Writing required.


Knowledge:

Knowledge of software and computer operation required.Book keeping and clerical functions required.


Skills:

Highly developed computer skills required.Good communications skills required.


Personal Requirements:

Good Interpersonal Skills.


EMPLOYEE BENEFITS SUMMARY Department of Corrections
(For specific details, please refer to summary plan documents and/or board policy.)


Vacation Hours

Vacation hours for the Department of Corrections employees are loaded at the beginning of each fiscal year, although it is credited to the employees on a monthly basis.
All vacation time has to be used prior to the end of the fiscal year, or it will be lost.
The amount of time employees receive is based on the number of years of service.


Years of ServiceHours Per YearMonthly Accrual Rate
1-8 years-135 hours/yr 11.25 hours/mo
9-14 years-150 hours/yr 12.50 hours/mo
15-20 years-187.5 hours/yr 15.63 hours/mo
21+ years-210 hours/yr 17.50 hours/mo
Vacation time will be prorated when employees are not on a paid status for the entire month.


Sick Hours

Full-time Department of Corrections employees will be granted 7.5 hours of sick time each month.
Employees can accrue up to a maximum of 1350 hours.


Holidays

The Department of Corrections provides for the following paid holidays: January 1, Martin Luther King, Jr. Day, Lincoln's Birthday, Washington's Birthday, Memorial Day, Juneteenth, July 4th, Labor Day, Columbus Day, General Election Day (every other year), Veterans' Day, Thanksgiving Day, Day After Thanksgiving, and Christmas Day.


Tuition Waiver

Lake Land College offers tuition waivers for credit courses to current full-time employees, employee's spouse or civil union partner, and their unmarried dependents under age 23.
Any fees associated with the classes are the responsibility of the employee.


Tuition Reimbursement

Full-time employees are entitled to a tuition reimbursement of $200 per credit hour with a maximum of $1200 a fiscal year to advance their education with a baccalaureate, masters, or doctoral degree.
Reimbursement is available for courses in which a grade of C or better is received with verification through official transcripts.


Retirement

Lake Land College employees are members of the State Universities Retirement System (SURS).
In addition, all SURS eligible employees will be auto-enrolled in the SURS Deferred Compensation (457b) plan at 3%.


(403)b/457(b) Retirement Savings Plans

Lake Land College offers a voluntary 403(b) plan and a 457(b) plan.
Employees have the option of choosing from a variety of investment funds and can contribute on a pre-tax or post-tax basis.
Employees can elect to enroll in a 403(b) and 457(b) plan at any time.
Employees will be automatically enrolled in the SURS/Voya 457 plan, with the ability to opt out.


Life and AD&D Insurance

Lake Land College provides full-time Department of Correction employees with $40,000 in life and AD&D insurance.
Employees may also elect to purchase additional supplemental insurance for themselves, as well as spouse or civil union partner, and their dependent children.
Spouses and dependents cannot exceed the amount of the employee's optional benefit.

Voluntary Benefits

Lake Land College offers Voluntary Short-Term Disability, Long Term Disability, Pet Insurance, Hospital Indemnity, Critical Illness, and Accident Insurance at group rates paid by employees.


Flexible Spending Account

Full-time employees can elect through payroll deduction to establish a flexible spending account for qualified medical or dependent care expenses incurred during the plan year.
These elections are made on a pre-tax basis to save the employee federal and state income taxes.
Employees enrolled on a medical flexible spending account can carry over up to $500 from one plan year to the next.


Medical Insurance

Lake Land College offers two health plan options -one Traditional PPO health plan and one High Deductible health plan with a compatible Health Savings Account.
Employees can elect coverage for their dependents defined as a spouse, civil union partner, or child under the age of 26.
Dependent verification is required.
Spouses who are able to obtain insurance through his or her full-time employment are not eligible for the College Insurance.

Current Monthly Rates

Plan A (Traditional) Single-See table below Emp +1-$591.91 Family-$739.18
Plan B (HDHP) Single-See table below Emp +1-*$344.40 Family-*$531.59 *
* Lake Land College will also contribute to a Health Savings Account on behalf of the employee.


DOC Premium

Salary RangeMonthly RatesSalary RangeMonthly Rates
$27,300 or less-$36.00
$54,801-68,600-$46.00
$27,301-$41,200-$41.00
$41,201-$54,800-$43.50
$68,601 and over-$48.50

Health Savings Accounts

An HSA is a tax-favored savings account which allows funds to be accumulated tax-free to pay for current and future qualified healthcare expenses.
An HSA account is only available if a HDHP, or Plan B is chosen.
Lake Land contributes an amount equal to the difference in premiums between Plan A and Plan B.
Please refer to the DOC Health Insurance Rate Sheet for Monthly Contributions.


Dental Insurance

Lake Land College offers Dental Insurance to employees and their qualified dependents at the following monthly cost:

SingleEmployee + 1Family
Dental Insurance-Single-$0.00 + DOC Premium Emp +1-*$16.23 + DOC Premium Family-*$25.66 + DOC Premium*
*If employees have both Medical and Dental Insurance, the DOC premium will only be charged once if employee has the same coverage level on both medical and dental.


Vision Insurance

Lake Land College offers Vision Insurance to employees and their qualified dependents at the following monthly cost:

Vision Insurance Single-$5.59 Emp +1-$10.62 Family-$15.51