FLSA CLASSIFICATION : Non-Exempt COMPENSATION PLAN : Educational Support Personnel PAY RANGE : Range 5 Compensation Information Link Benefits Information Link Core Values Information Link SUPERVISOR : Dependent on assignment LAST UPDATED :12/18/2023 JOB SUMMARY : Perform a broad range of administrative, clerical, and support tasks at a central department. DUTIES AND RESPONSIBILITIES : The following tasks describe the basic functions of the job and represent the type of work performed. They do not constitute an exhaustive list of the duties and responsibilities performed on the job. The following frequencies and percentage of time spent are approximations only and are subject to flexibility dependent on organizational needs.
Greet and welcome visitors to the department/building. Answer and screen telephone calls, take messages, and assist staff, students, parents/guardians, and community members with concerns and questions. [Daily, 20%] Schedule meetings and appointments for staff, supervisor, outside representatives, and other stakeholders. Prepare agendas, reserves, and facilities, and record and transcribe minutes of meetings. May arrange and coordinate travel schedules and reservations. Maintain and update calendar for department events or special activities. [Daily, 20%] Draft letters, memorandums, reports, and related materials (e.g. newsletters, announcements, etc.). Compose and type routine correspondence. Provide support to the department with regular and special projects. [Daily, 15%] Organize and maintain file system, which may include simple databases, personnel records and actions, surveys, legal documents, evaluations, etc. File correspondence and other records, which may include entering data. [Daily, 15%] Operate word processing equipment to store, edit, format, print, and revise letters, memorandums, databases, reports, forms, labels, and other printed material. [Daily, 10%] Read, route, and respond to incoming mail. Locate and attach appropriate files with correspondence to be answered by department/building administration. Prepare outgoing mail and correspondence, including emails and faxes. [Daily, 5%] Perform basic monitoring and bookkeeping of budgets. [Weekly, 5%] Order and maintain supplies/inventory and arrange for equipment maintenance. May process electronic purchase and warehouse orders and other financial documents. [Weekly, 5%] Perform other related duties as assigned or requested. [Daily, 5%] MINIMUM QUALIFICATIONS : The minimum amounts of formal education, professional work experience, knowledge, skills, and abilities that must be met for a candidate to be considered for a position
High School Equivalency (HSE) diploma One (1) year of professional administrative assistant/clerical, human resources, budget, payroll, accounting, banking/loan servicing, or operational school support experience Basic knowledge of typical office equipment such as telephones, copiers, fax machines, email, etc. Basic knowledge of common computer application software Basic knowledge of Microsoft Office Intermediate interpersonal relations skills Intermediate verbal and written communication skills Intermediate organizational skills Ability to operate common office equipment Ability to work alone and with others Ability to write routine reports and correspondence Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and policy books Criminal background check and fingerprinting required for hire MINIMUM CERTIFICATIONS AND LICENSES : The minimum certifications and licenses that must be met, valid, and unexpired for a candidate to be considered for a position
N/A PREFERRED QUALIFICATIONS : Any job-related formal education, professional work experience, knowledge, skills, abilities, certifications, licenses, and other criteria that are inessential and in addition to the minimum qualifications, certifications, and licenses
Experience working directly with people from diverse racial, ethnic, and socioeconomic backgrounds Racially conscious and culturally competent with the skill, will, capacity, and knowledge to commit to a culture of continuous improvement PHYSICAL AND MENTAL DEMANDS : The physical exertion, cognitive capacities, and work environments required to perform a position's duties and responsibilities
Light work strength level (lifting or carrying up to 25 pounds) Primarily works indoors Frequent standing and walking Frequent bending and reaching Frequent lifting, pulling, and pushing Manual dexterity to operate a computer keyboard Repetitive motions Speaking and hearing Varying noise levels May occasionally be exposed to outdoor weather conditions Normal office environment
