BOSTON BAR ASSOCIATION Position Overview: The Director of Finance and Administration plays a crucial role in managing the financial health and business infrastructure of the Boston Bar Association and its affiliate, the Boston Bar Foundation. This senior management position requires a strategic thinker with strong financial acumen and sound business judgment who can oversee budgeting, financial reporting, and compliance for a combined 501(c)(6) membership association and its 501(c)(3) charitable foundation. The ideal candidate will possess a deep understanding of the unique financial and business challenges faced by nonprofit organizations. Summary: Oversee all financial operations of a 501(c)(6) association with a membership of 15,000 and an annual budget of $5.3 million and its charitable affiliate 501(c)(6) foundation that has over $10 million in investments and annually makes grants exceeding $2 million. Responsibilities include: Financial Management: Lead the annual budgeting process, collaborating with program directors to develop realistic budgets that align with organizational goals. Monitor budget performance and provide insights for adjustments as needed. Prepare monthly, quarterly, and annual financial statements and reports for the executive team, program managers, and board of directors. Present financial information in a clear and actionable manner. Optimize cash management and work directly with investment advisers. Oversee financial aspects of grant proposals and reporting, ensuring compliance with grant requirements and appropriate management of restricted funds. Identify and mitigate financial risks by implementing sound financial policies and procedures. Coordinate annual audits, ensuring compliance with federal, state, and local regulations, and maintaining accurate and organized financial records. Administrative and Operational Management : Oversee payroll processing, ensuring accuracy, timely delivery, and compliance with federal and state regulations. Work with HR to address payroll-related inquiries and maintain payroll records. Administer employee benefits programs, including health insurance, retirement plans, and other employee perks. Ensure compliance with relevant regulations and communicate benefits information to staff effectively. Oversee the organization's insurance coverage, including liability, property, and employee benefits insurance. Evaluate current policies, recommend changes, and ensure adequate protection of the organization's assets and operations. Manage the information services budget, working with the Information Systems Manager to ensure internal systems are up-to-date, well-integrated, and sufficient to meet the organization's needs. Develop and implement a capital expenditure plan for maintaining and improving the BBA's two-hundred-year-old Beacon Hill home. Assess infrastructure needs and propose financial strategies for ongoing maintenance and improvements. Strategic Leadership and Collaboration: Collaborate with the executive team to develop and implement financial strategies that support the organization's mission and long-term goals, focusing on short- and long-range planning, financial performance, growth opportunities, and staffing needs. Prepare and present financial reports and updates for boards of directors and board committees, ensuring that volunteer leadership is informed of financial performance, risks, and opportunities. Foster a collaborative and supportive work environment, promoting professional development and continuous improvement within the finance team and throughout the 30-member staff.