Job Summary
General office management including screening office visitors, emails and phone calls for VPSA executive staff; taking messages and/or refering callers to University departments and/or personnel as appropriate; independently researching matters when necessary to respond to inquiries, distributing daily incoming mail, and overseeing office supply inventory.
Assist with the coordination of division employee recognition program, LiftUP, including managing the staff database, continually updating behavior bonuses and distributing rewards, preparing the monthly employee newsletter.
Assist with the coordination of division employee Onboarding and 1 Year Anniversary Program, including managing the staff database, ensuring monthly vendor payments are made, preparing and distributing welcome kits.
Assist with general bookkeeping functions, including monthly reconciliation of department procurement cards.
Create and process purchase requisitions. Complete procurement cycles, including invoicing administration.
Responsible for maintaining quarterly updates to the division staff roster and updating the division's email alias for mass division-wide email communications, ensuring that the alias is continually kept current.
Supervise student assistant support staff, establish priorities and monitor student assistant workflow to ensure timely and accurate completion, delegating tasks as necessary, and approve monthly student staff payroll.
Education and Experience
High school diploma or its equivalent. Four years of general office support or technical experience. (Training at a vocational school or full-time college education may be substituted for two years of the required experience on the basis of one year of college education for 6 months of experience)
Salary:
Anticipated Hiring Range: $22.29 - $24.52 per hour
Classification Range: $22.29- $35.03 per hour
Cal Poly
Known for its Learn by Doing pedagogy, Cal Poly is the flagship of the world-renowned California State University system. Annually recognized as one of the top public universities in the nation, Cal Poly continues to offer an academic curriculum based on learned experience gained through real-world practice. Located in San Luis Obispo, Cal Poly is nestled comfortably among the coastal foothills, minutes from the Pacific Ocean and equidistant to the Bay Area and Los Angeles.
Cal Poly offers a best-in-class benefits program, including health, dental and vision insurance, retirement participation in the Public Employees' Retirement System, and educational benefits for eligible employees. See our benefits website for additional information.
Diversity Statement
At Cal Poly, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Poly is an affirmative action/equal opportunity employer.
Supplemental Information
Following a conditional offer of employment, a background check (including a criminal records check) must be completed satisfactorily before any candidate may start work with Cal Poly. Failure to satisfactorily complete the background check may result in the withdrawal of the offer of employment. Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive.
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
This position may be "Designated" under California State University's Conflict of Interest Code. This would require the filing of a Statement of Economic Interest on an annual basis and the completion of training within 6 months of assuming office and every 2 years thereafter.
Cal Poly, San Luis Obispo is not a sponsoring agency for staff positions (i.e. H-1B visas).