A New York City health services network is currently seeking a new Administrative Assistant to join their growing OB Department.
Responsibilities:
The Administrative Assistant will:
Performs varied and complex typing tasks, including maintaining required data bases and spreadsheets and producing reports as required; regularly proofs final copies to assure they are letter perfect and in an attractive and easy to read format.Composes routine correspondence for division.Schedules meetings and appointments as appropriate.Prepares and keeps track of Matching Grant payments for 24 hour Attending On-Call coverage of L&D.Takes and transcribes minutes at departmental and other meetings as required, including confidential Quality Assurance Committee meeting minutes.Opens and routes incoming mail.
Distributes correspondence and other materials to department staff.Answers telephones, routes callers, takes messages and provides routine information to callers; communicates effectively with personnel and other departments as necessary.Maintains employee attendance records (including vacation time, sick days); processes KRONOS for 1199 department employees, as appropriate.Maintains adequate inventory of supplies in office, reordering as necessary and distributing supplies to appropriate areas of department.Prepares all purchase orders and check requests to purchase merchandise and office supplies as needed; receives merchandise and checks items against original requisition for accuracy; prepares check requests to pay vendors and keeps department records as appropriate.Sets up and maintains departmental filing system.Performs required clerical duties (e.g., photocopying).Maintains established departmental policies and procedures, objectives, quality assurance program, safety, environmental and infection control standards.Perform other related duties, as directedQualifications: 2+ years of experience in an Administrative and/or Secretarial roleHigh School Diploma / GEDComputer savvy (55 wpm)Microsoft Office Suite proficientExceptional phone etiquetteGreat interpersonal skillsExcellent communication skills (written and verbal)Strong attention to detailHighly organized Desired Skills: Associate's and/or Bachelor's Degree