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We are seeking a dynamic and highly organized Executive Assistant to provide support to multiple VPs in the Global Infrastructure organization, based in the FL office. This role requires a proactive individual with exceptional executive support capabilities, meticulous attention to detail and the ability to handle multiple priorities. The ideal candidate will be a resourceful and responsive problem-solver with excellent communication skills. This is a hybrid role.
Let's build on what you know.
Here's just some of what you'll do:
Act as a liaison between the Vice Presidents and internal/external stakeholders, managing communications and ensuring timely responses
Manage and maintain the schedules of the Vice Presidents including coordinating meetings and travel arrangements across multiple domestic time zones and international markets
Organize and coordinate events, meetings, workshops and conferences, including arranging logistics and preparing materials
Conduct research and gather information to support decision-making processes
Maintain and update records, files and databases to ensure accuracy and accessibility
Book complex travel itineraries including air, hotel, transfers, and visas
Handle confidential information with discretion and ensure the security of sensitive documents
Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
Create documents and presentations and maintain organization charts
Ensure timely preparation and processing of expense reports and invoices; review expenses submitted to leader for approval and highlight any out of policy spend
Assist with special projects and initiatives as assigned
Qualifications
4+ years of related experience as an Executive Assistant or in a similar role supporting senior executives
Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook)
Proficiency with virtual meeting platforms (i.e. Webex)
Experience managing complex schedules across multiple time zones
Exceptional work ethic with excellent accuracy, attention to detail and ability to balance multiple, competing priorities
Ability to multitask, prioritize and handle pressure in a dynamic (and hybrid) environment
Excellent verbal and written communication skills
Experience in a wide range of administrative related tasks, organizing large meetings and arranging travel (domestic and international)
Ability to work with a sense of urgency and in a fast-paced environment
Strong interpersonal skills and the ability to build relationships with internal and external stakeholders
Proficiency with creating reports, presentations, distribution lists and correspondence
Ability to adapt to the work styles and preferences of multiple executives
Knowledge of Concur, Ariba is preferred, but not required
Data analytics skills are highly desirable, but not required
Salary Range: $24.05 to $48.10 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.
We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities
For a full list of Team Amex benefits, visit ourColleague Benefits Site.
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will work in a hybrid model (combination of in-office and virtual days).
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Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions.
