Executive Administrative Assistant

Provide an Executive Administrative Assistant to support the Deputy Comptroller for the Department of State and the Managing Director and Deputy Director of the Global Financial Management Systems Directorate in the Bureau of the Comptroller and Global Financial Services (CGFS).  
Serve as a travel arranger for the Comptroller, the Deputy Comptroller, and the Global Financial Management Systems Directorate   Prepare travel itineraries   Make travel reservations – airline, hotel, car rental   Prepare Travel Authorizations and Travel Vouchers in the E2 Solutions system   Prepare VISA applications and memoranda   Prepare Diplomatic Passport applications and memoranda   Prepare eCountry Clearance cables for Government staff and contractors who will be traveling internationally   Monitor and report on contractor sign-in and sign-out sheets and compare to invoices received   Serve as the backup timekeeper for the Government staff in the GFMS Directorate   Prepare and maintain work orders   Prepare and maintain Individual Development Plans for Government Staff   Receive and maintain Taskers   Prepare training request applications and forms   Schedule meetings/conference calls, coordinate conference room schedules, set up video conferencing or conference calls when needed   Order office supplies, office paper, toner   Ensure that all office equipment is working correctly and schedule service calls when required   Prepare and finalize memoranda and other office correspondence   Answer phones and greet visitors   Receive and distribute mail and FedEX deliveries   Secret clearance Good communication skills Written and oral skills Office Management/Front Desk experience AAP/EEO Statement: DNI complies with all federal, state and local laws designed to protect employees and job applicants from discrimination based on race, religion, color, sex, parental status, national origin, age, disability, genetic information, military service, or other non-merit-based factors