Executive Administrative Assistant The Executive Assistant provides proactive and confidential support to our President of Latin America while managing a variety of administrative tasks in a fast-paced environment.
Key Responsibilities Position located in Miramar, Florida and reports directly to the President Latin America.
Performs high level executive and operational support while exercising independent judgement based on analysis and experience.
Researches, prioritizes, and follows up on incoming issues, including those of a sensitive or confidential nature.
Successfully completes critical aspects of tasks with a multi-tasking approach.
Manages and maintains extremely active calendars; schedules meetings, conferences, and appointments; manages conflicts and adjusts to changes in a fast-paced environment.
Initiates processes and practices to improve executive office effectiveness.
Coordinates complex and detailed travel arrangements which can include domestic and international airfare, hotel, and ground transportation.
Creates travel itineraries and agendas; compiles documents for travel related meetings; arranges passports and visas.
Create and maintain expense reports with proper backup.
Follow-up on dates of when payments will be received and reconcile credit card statement.
Provide administrative support such as correspondence, translations, emails, presentations etc.
Requirements Bachelors Degree
Experience with Latin America and working with high level executives.
Excellent written and oral communication skills in English and Spanish.
Portuguese a plus.
Strong experience in planning international travel required.
Strong computer proficiency including MS Outlook, Word, and Excel
Strong proficiency in PowerPoint to include development and modification of presentations.
Highly organized with a great attention to detail and accuracy
Exceptional interpersonal and communication skills in a global environment
Strong problem analysis and problems solving skills with a proactive approach