Executive Administrative Assistant

SF Bay Area Candidates Only Compensation: $100,000 - $125,000 per year The exact compensation may vary based upon skills and experience

You provide administrative support to three executive leaders in this highly visible role.
The role requires a proactive individual with excellent organizational skills, attention to detail, quality focus, a can-do attitude, and agility in a fast-paced, deadline-driven organization.
You maintain the utmost confidentiality as you have exposure to sensitive & confidential information.
You need to be an expert in internal procedures, processes and techniques to complete assignments in line with the executives' activities and goals.
Your daily routine also includes interaction with various executive-level internal clients across the organization.
You possess the skills to work well in a team environment, represent the leadership group with the highest degree of professionalism and business understanding, and deliver flawless and on-time work output.


This is a full-time exempt position which reports directly to the CEO and is based in Milpitas, CA.


CORE RESPONSIBILITIES: Executive Calendar & Meeting Management:

o Strategically manage complex and detailed executive calendars

o Manage the coordination and logistics of internal and external meetings

o Coordinate international travel arrangements including flights, transportation and lodging for Executives

o Drive and track executive level team communication activities:

o All-hands events, customer briefings, meeting minutes & leadership meetings

o Support preparation of meeting agenda, presentations, and team communications

o Comfortable with orchestrating and managing online, hybrid and in-person events including large team meetings

o Maintain calendar of key management and board meetings, assist with their preparation, and as required, attend these meetings

o Capture meeting minutes & action items & follow up with assignees to completion

o Maintain Board records, assigned corporate records and contracts

Administrative:

o Timely coordination and processing of assigned executives' invoices and travel expense claims.
Ensure all policies are followed and submitted expenses are processed within provided guidelines.


o Act as a subject matter expert for corporate policies and procedures

o Be an advocate of maintaining a positive & One SEMI work environment

o Produce high-level, professional emails and messages to individuals at all levels of the of member companies and within the global SEMI organization

o Handle regular activities without prompting, and advise in advance of any issues or delays

o Work cooperatively with cross-functional team members on critical goals and maintain relationships to ensure leadership success

o Lead and coordinate ad hoc projects as requested

o Assist with trademark renewals and other corporate matters

o Assist Executive team with their budget management

WHAT SUCCESS LOOKS LIKE:

o You are resourceful and find ways to better streamline processes

o You are proactive with ability to think independently and display good judgement

o You are adaptable and rise to challenges with composure

CRITICAL SKILLS:

o Effective communication and interpersonal skills

o Tact and sound judgement in confidential matters

o Solid attention to detail

o Demonstrated effectiveness with working with global cultures

KNOWLEDGE OR EXPERIENCE:

o A minimum of 5 years of administrative experience, ideally supporting at the Senior Director level or above

o Demonstrated organizational skills

o Proven experience interacting with senior management

o Excellent written, and oral communication skills

o Proven proficiency in Microsoft Office

o Excellent telephone and meeting etiquette and ability to effectively manage competing priorities

o A college degree is desired

o Bilingual in Japanese or Mandarin a plus

THE IDEAL CANDIDATE:

o You are professional, courteous, and customer focused

o You have a strong sense of ownership and commitment to managing your responsibilities

o You exhibit a positive can-do attitude and ability to adapt to multiple leadership working styles

ABOUT SEMI

Although we're small, we're mighty and influence and impact society at large positively.
At SEMI, we offer opportunities to connect and interact with world leaders, industry legends, and rising stars.
We help our members develop public and private policies to strengthen global supply chains and promote business growth and prosperity.
Learn and grow professionally through career opportunities such as rotational assignments.
Contribute by influencing and impacting an industry that is the foundation for innovation and positive change in areas like environmental sustainability, thought leadership, and DE&I.
We take pride in offering work-life balance so you can live your personal and professional life to the fullest.


SEMI is the global industry association representing the electronics manufacturing and design supply chain, connecting over 3,000 member companies and 1.3 million professionals worldwide.
SEMI members are responsible for the innovations in materials, design, equipment, software, devices, and services that enable smarter, faster more powerful, and more affordable electronic products.
Since 1970, SEMI has built connections that have helped its members prosper, create new markets, and address common industry challenges together.
SEMI maintains offices in Berlin, Brussels, Hsinchu, Seoul, Shanghai, Singapore, Tokyo, Milpitas and Washington, D.C. For more information about SEMI, please visit us at www.semi.org.


Individuals of all ages, all people of color, women, women of color, individuals from the LGBTQIA+ community, and all other individuals are strongly encouraged to apply.


SEMI is an equal opportunity employer.
We make employment decisions based on merit and we want to have the best available person in every job.
Company policy prohibits unlawful discrimination based on race, color, creed, gender (including gender identity and gender expression), religion (all aspects of religious beliefs, observance or practice, including religious dress or grooming practices), marital status, registered domestic partner status, age, national origin, (includes language use and possession of a driver's license issued to persons unable to prove their presence in the United States is authorized under federal law), ancestry, physical or mental disability, medical condition (including cancer or a record or history of cancer, and genetic characteristics), sex (including pregnancy, childbirth, breastfeeding or related medical condition), genetic information sexual orientation, military and veteran status or any other consideration made unlawful by federal, state, or local laws.
It also prohibits unlawful discrimination based on the perception that anyone has any of those characteristics or is associated with a person who has or is perceived as having any of those characteristics.
Discrimination can also include failing to accommodate religious practices or qualified individuals with disabilities where the accommodation does not post an undue hardship.
All discrimination is unlawful.