You Lead the Way. We've Got Your Back.
With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you'll learn and grow as we help you create a career journey that's unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.
At American Express, you'll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company's success. Together, we'll win as a team, striving to uphold ourcompany values and powerful backing promise to provide the world's best customer experience every day. And we'll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.
Join Team Amex and let's lead the way together.
The Executive Administrative Assistant will provide administrative support to three Vice Presidents in Controllership.The role requires comprehensive organizational, interpersonal, and prioritization skills in addition to strong personal integrity and discretion. The position is an integral part of the team and the incumbent will need to be extremely proactive in anticipating and adapting to multi-disciplinary needs.They must be highly communicative and able to work well in a dynamic, fast-paced, and complex environment with multiple priorities.The ideal candidate is also intellectually curious and will want to be an embedded, contributing member of the team that adds to the positive work culture.
Responsibilities will include, but are not limited to:
·Act as a point of contact for Leaders in a professional manner using discretion in answering queries in a timely manner
·Organize and proactively maintain calendars, including scheduling meetings across multiple time-zones and creating and managing organization charts and distribution lists
·Help prepare for meetings as necessary by scheduling conference rooms, coordinating food, logistics, etc. as necessary
·Support new colleague onboarding
·Preparing, reviewing, and processing expense reports, in line with company T&E policy
·Provide detailed itineraries for trips, including hotel arrangements, transfers, meetings scheduled, contact details, addresses etc.
·Process SAP Ariba Buyer orders and other invoices
·Help report and liaise with IT helpdesk for any technical support required
·Support special ad hoc projects as assigned
Minimum Qualifications:
·Previous experience with a wide range of administrative tasks
·Excellent organizational, administrative, and interpersonal skills
·Excellent calendar management skills, including the coordination of complex meetings with internal and external parties
·Skilled at planning and arranging domestic and international travel
·Strong sense of integrity with ability to handle confidential and sensitive information with discretion
·Takes initiative – capable of working with minimal supervision
·Strong written and verbal communication skills
·Attention to detail and timely follow-up
·Ability to prioritize multiple tasks with minimal guidance and to proactively identify and resolve issues
·Positive attitude, solution-oriented demeanor, and reliable
·Proficiency in Microsoft Office, including Outlook, Word, Excel, and PowerPoint
Preferred Qualifications:
Strong working knowledge of American Express Company processes and internal systems (e.g., myHR, Ariba Buyer, Concur, etc.) is preferred
Non-considerations for sponsorship:
Employment eligibility to work with American Express in the U.S. is required as the company will not pursue visa sponsorship for these positions
Salary Range: $24.05 to $48.10 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.
We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities
For a full list of Team Amex benefits, visit ourColleague Benefits Site.
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
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