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The Executive Administrative Assistant role plays as an important support function within Technology Portfolio Management. This individual will report directly to the Vice President of Technology Portfolio Management and will collaborate across Technology and business executive offices. The Executive Assistant will interact with senior management from various business units. The candidate should demonstrate a solid executive presence and an ability to prioritize activities for the VP and facilitate on their behalf. The Executive Assistant will also assist in the coordination of special projects and ad hoc administrative requests, as required. A successful candidate must be flexible, a solid multi-tasker, a self-starter, and professional.
Key responsibilities include:
Organizing and maintaining complex and changing calendars and managing conflicting time requirements
Coordinating, preparing, and reconciling expenses
Coordinating logistics and arrangements for regular and ad hoc internal or external meetings and events
Undertaking proactive follow-ups on critical to-dos in order to effectively meet deadlines/commitments
Coordinating payroll, real estate, compliance, and other administrative/project work activities
Actively supporting planning for team building and employee engagement activities
Managing team contact lists, organization charts, PTO tracking, and reporting
Ad hoc support for VP and Director Assistant in preparing presentation materials and analyzing data
Preferred Qualifications:
Excellent organization and time management skills
Thrives in a fast-paced and dynamic environment
Ability to work independently and influence others as needed
Confident and self-motivated with strong time management skills
Proven track record of maintaining high integrity and confidentiality
Proficient in Word, Excel, PowerPoint, Outlook
Team player with positive outlook and can-do attitude
Strong verbal and written communication skills
Ability to manage multiple daily requests and perform tasks with high accuracy
Ability to step outside of the scope and accountability of principal responsibilities
Ability to perform data analytics, contribute to presentation materials, outline communications (preferred)
Proficient in American Express (AXP) systems/processes (preferred)
Knowledge of AXP policies and administrative procedures (preferred)
Salary Range: $24.05 to $48.10 hourly + bonus + benefits
The above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we'll consider your location, experience, and other job-related factors.
We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:
Competitive base salaries
Bonus incentives
6% Company Match on retirement savings plan
Free financial coaching and financial well-being support
Comprehensive medical, dental, vision, life insurance, and disability benefits
Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need
20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy
Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)
Free and confidential counseling support through our Healthy Minds program
Career development and training opportunities
For a full list of Team Amex benefits, visit ourColleague Benefits Site.
American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.
We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.
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Depending on factors such as business unit requirements, the nature of the position, cost and applicable laws, American Express may provide visa sponsorship for certain positions.