Executive Administrative Assistant

Overview:

Provides direct administrative support for the Chief Medical Officer (CMO).

Qualifications:
4 years of administrative experience supporting executive-level roles.
High school diploma or equivalent.
Demonstrated verbal and written communication, organizational, customer service, and interpersonal skills.
Advanced computer skills including full suite of Microsoft Office and other Windows-based applications.
Experience scheduling multi-stakeholder meetings and coordinating meeting logistics, agendas, and minutes.
Responsibilities: Provides executive-level administrative support for the Chief Medical Officer (CMO).
Maintains calendar, schedules appointments, and works with leader to manage time.
Schedules meetings, including reserving meeting rooms, ordering meals, developing agendas, inviting participants, maintaining minutes, greeting guests, etc.
Assist with payroll for the medica staff department to ensure timecards can be processed by the accounting department.
Submit expense reports to the CMO on behalf of the medical staff team.
Screens incoming phone calls and manages relationship with outside vendors and internal staff.
Prepares department and board and committee minutes/agenda and coordinates other meeting materials in a timely manner.
Opens, distributes, reads/handles mail as requested or required.
Other dueies may be assigned.