Executive Administrator, GHIC About GHIC The Global Health Investment Corporation (GHIC) is a mission-driven investment firm seeking to catalyze the development of technologies to improve global health. A pioneer of impact investing in global health, GHIC has been financing innovation in public health for over a decade.
More recently, GHIC launched a novel investment partnership with the Biomedical Advanced Research and Development Authority (BARDA), which is providing up to $500M in funding to GHIC to accelerate the development of technologies that address public health emergencies, such as pandemics and other health security threats.
GHIC is growing its team to become the preeminent health impact platform and scaling across several roles to support the expansion of its investment portfolio and other programmatic activities. For more information on GHIC, please visit www.ghicfunds.org.
About the Role GHIC is seeking a highly motivated, capable Executive Administrator (EA) to support our dynamic venture investment firm based in New York City. This role requires high professionalism, organizational skills, and adaptability to manage multiple tasks in a dynamic environment. Core job responsibilities include executive administration for the CEO, including calendar management and travel coordination, administrative and operational support for GHIC including event planning, and logistics, and serving as the primary point of contact for all office requests. The ideal candidate is thoughtful, detail-oriented, and can deftly navigate time, information, and people to deliver administrative results consistently. In addition, the role requires a direct interface with external stakeholders, requiring strong communication and interpersonal skills. This position is based in New York City and will report to the CEO and Head of Operations.
Key responsibilities: EXECUTIVE ADMINISTRATION FOR CEO (50-70%)
Providing administrative and programmatic support for the CEO Overseeing day-to-day administrative responsibilities for the CEO, including scheduling and managing interactions and preparing communications on behalf of the CEOManaging the calendar of the CEO, making recommendations on how to streamline workflows and optimize schedulesCapturing minutes and assisting with follow-up actions as neededSupporting scheduling for internal and external meetingsAssisting with travel arrangements, itineraries, and expensing GHIC ADMINISTRATION (10-20%)
Support vendor account management and communicationManage IT requests in collaboration with IT vendorOrganize and maintain the firm SharePoint digital filing systemSupport onboarding of employees and consultantsSupport team in planning and execution of firm-wide eventsSupport the coordination of Annual Investors meetings OFFICE-RELATED (5-10%)
Serve as the primary point of contact for handling internal and external information requests Manage office-related activities, including welcoming guests, orders and stocking, building and conference room management Qualifications This role requires an organized, solutions-oriented individual who enjoys working in a mission-driven entrepreneurial environment. The ideal candidate will have proven administrative experience, sound judgment, and the ability to execute with high discretion and tact.
Bachelor's Degree or equivalent 2+ years' experience as an executive assistant or other relevant administrative support experienceOutstanding written and verbal communication skillsSelf-directed, detail-oriented with a proactive approach to problem-solvingStrong interpersonal skills and demonstrated ability to work collaborativelyIn-depth understanding of MS Office suites, including SharePoint and Outlook; additional fluency with digital tools and software are highly desirablePassion for global health and driven to grow as part of a small team