Executive Assistant Director

Are you an administrative support/secretarial professional looking to join a great team with opportunity for growth and development? If so, The City of San Bernardino invites you to apply to be an Executive Assistant. The current vacancy is in the Human Resources Department; however, the list established will be used to fill future vacancies throughout the City.
We are looking for: A self-starter who is able to work in a fast-paced environment. Proficiency in Microsoft 365 products: Executive Assistants use Microsoft Office to schedule meetings, create documents, manage projects. Experience performing complex tasks : You will be responsible for developing, monitoring, and analyzing complex budgets, and making recommendations. Good writer: Can write well, using proper grammar and syntax: You will be responsible for writing emails, documents, flyers, and reports. Demonstrated experience with highly sensitive and confidential office administrative and executive support functions
What you will usually do:
Provide a wide array of complex, diverse and confidential secretarial, administrative and executive support to a deputy director, division manager or leader.

1. Be involvement in broad department/division issues and interaction with top City management and elected officials on program and operational matters, some of which may be complex, sensitive and confidential.
2. Use word processing software, compose memoranda, correspondence, agenda items, reports, forms and other documents often of a highly sensitive and confidential nature; proofread typed and other materials for accuracy, completeness and compliance with City standards, policies and procedures; ensures materials, reports and documents for signature are accurate and complete.
3. Maintain calendars; schedules, arrange and confirm meetings, appointments, conferences and other events and activities; screen requests for appointments; make and confirm travel arrangements for the manager and other staff; submit conference registration; arrange hotel and flight reservations.
4. Receive and screen visitors and telephone calls, provide information and handling issues that may require sensitivity and sound independent judgment; respond to requests for information; conduct research regarding complaints received and refer issues to appropriate staff or take or recommend action to resolve the issue; receive, route and may process mail, documents, forms and other department/division specific documents.

About the City:
The City of San Bernardino is a community rich in history and cultural diversity. Influences of Native Americans, Mexican settlers, and Spanish missionaries can still be seen throughout the City today. From 1810 to the present, San Bernardino has been recognized for its scenic beauty and strategic location. Today, the City of San Bernardino serves as the county seat and is the largest city in the County of San Bernardino with a population of 222,203.

Essential Duties & Responsibilities CLICK HERE to access the Executive Assistant (U) job description.
Minimum Qualifications Education and Experience: High school diploma or G.E.D.;
AND
six (6) years of increasingly responsible office, administrative, or secretarial experience, at least three (3) of which were at an executive assistant level;
OR
an equivalent combination of training and experience. Associates degree preferred.
Licenses, Certifications, and Equipment: A valid California driver's license is required.
Physical Requirements and Work Environment: Employees work under typical office conditions, and the noise level is usually quiet. While performing the duties of this job, employees are regularly required to sit, walk, and stand; talk or hear, both in person and by telephone; use hands repetitively to manipulate, handle, feel, or operate standard office equipment, reach with hands and arms; and lift up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.
Supplemental Information City Benefits: The City offers an attractive compensation and benefit package, that includes:

Retirement - Participation in the California Public Employees' Retirement System (CalPERS). Tier I Employees hired before 10/3/11: CalPERS 2.7% at 55; Classic members with less than 6 months separation: CalPERS 2% at 55, single highest year plan. New members, CalPERS 2% at 62, three highest year average plan. Health Insurance The City contributes $1,125.00 (Employee Only), $1,377.00 (Employee+1), or $1,841.00 (Employee+Family) for medical, dental and vision premiums. Eligible employees who waive all medical, dental, vision, supplemental life, and supplemental AD&D benefits will receive an annual "Health Insurance Waiver Stipend" of $4,000.00 every first paycheck of December. Leave Vacation - 80 hours annually , accrued bi-weekly; available for use after one (1) year. Sick Leave - 96 hours annually, accrued bi-weekly; available for use after ninety (90) days. 13 holidays, plus 18 hours of floating holiday time. Life & AD&D Insurance - The City provides Term Life and AD&D Insurance. Other - Optional Deferred Compensation Plan, flexible benefits plan, pre-tax childcare plan, employee assistance program, and all other benefits which are received by Management/Confidential unit employees of the City per Memorandum of Understanding. Application Submission:
Please allow ample time to complete and submit your application before the posted filing deadline. Applicants will be automatically logged-out if they have not submitted the application and all required materials prior to the posted deadline. Once your application has been successfully submitted you will receive onscreen confirmation and an email. We recommend that you save and/or print these for your records.


If you require technical assistance, please contact the governmentjobs.com Toll-Free Applicant Support line at . Please note that Human Resources is not responsible for any issues or delays caused by your computer or browser used to submit the application.



Selection Process:
All applicants must submit clear, concise, and complete information regarding their qualifications for the position, including detailed responses to all supplemental questions. Resumes will not be accepted in lieu of the application or supplemental application materials.


The selection process will consist of: Application Review Online Skills Assessment (tentatively scheduled for the week of 5/27/24) Oral Examination (tentatively scheduled for the week of 6/3/24) Successful candidates will be placed on an eligible list, and highly qualified candidates will be referred to the appointing authority for further consideration. Candidates advancing in the selection process will receive information/instructions via email only.



Accommodation:
The City of San Bernardino will provide reasonable accommodation for the known physical or mental limitations of a qualified applicant with a disability. It is the responsibility of candidates with a disability requiring accommodation in the assessment process to contact the Human Resources Department to request such accommodation prior to the closing date of this recruitment. Please call or email for additional information regarding requests for accommodation.



Pre-Employment Process: All positions are subject to the following pre-employment screenings: Pre-employment Medical Exam, including drug test. Background Investigation with the California Department of Justice (DOJ) and the Federal Bureau of Investigation (FBI). Employment/Professional Reference Check. For more information about this position, please contact the City of San Bernardino Human Resources Department at . THE CITY OF SAN BERNARDINO IS AN EQUAL OPPORTUNITY EMPLOYER Health Insurance - Eligible to receive a City contribution of $1,125.00 (Employee only), $1,377.00 (Employee + 1) or $1,841.00 (Employee + Family) to help offset health, dental and vision premiums. Eligible employees who waive all medical, dental, vision, supplemental life, and supplemental AD&D benefits will recieve an annual "Health Insurance Waiver Stipend" of $4,000.00 every first paycheck of December.



Retirement for Current Members - For employees hired after 1/1/2013 who are current members of California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12 and have not been separated from service from such agency for six months or more, the retirement benefit shall be 2.7% @ 55 ; highest single year of compensation.



Retirement for New Members - For employees hired 1/1/2013 or later and who are not a member of the California Public Employees' Retirement System (CalPERS) or a reciprocal agency as of 12/31/12, or those who have been separated from a public agency which contracts with CalPERS or a reciprocal agency for six months or more, the retirement benefit shall be 2% @ 62 ; 3 year final compensation. New members will be obligated to pay 50% of the "normal cost" of their retirement benefits as required by State law.