Job Description:
Intermountain Health is seeking an experienced and dynamic Executive Assistant to provide executive level administrative support to the Front Range Market President and St. Joseph Hospital leadership team. This highly visible position directly interacts with senior leaders, along with members of the community on behalf of Intermountain Health. In this role, the Executive Assistant will create agendas, draft presentations, and distribute materials and document minutes for meetings, always using sound judgment in composing correspondence, preparing reports, scheduling meetings and appointments, and determining the appropriate person with whom to address incoming requests, questions or other correspondence.
We are looking for someone who has attention to detail, professional and timely communication, and calendar, agenda/minute coordination with the board.
As an Executive Assistant supporting senior leadership, you will:
Proactively anticipate needs to support a variety of administrative functions for the Region President, or other senior leaders in a time sensitive, accurate, and confidential nature using discretion and tact.
Partner with the leader on task management, project coordination, executive calendaring, correspondence, travel/expense management, response to inquiries and requests, meeting management, and support of system needs.
A flexible schedule is needed as work may occur outside normal business hours.
Partner with the assigned leader(s) and serve as a liaison with other internal and external stakeholders.
Under the direction of the leader, the Executive Assistant will support Intermountain Operating Model systems, coordinate special projects and system-level, cross-functional initiatives, along with serving as a thought partner.
Provide advanced technical support including remote meeting management, facilitation of presentations and reporting, and management of multimedia needs both by the leader(s) and meeting support.
Work as a competent member of the team, willingly providing back up support when appropriate, and actively supporting team goals.
Minimum Qualifications:
5+ years of C-Suite executive leaders administrative support in a large complex organization, including experience proactively managing calendars, correspondence, travel/expenses, and remote and in-person meeting support.
Excellent organizational skills, attention to detail, both verbal and written communication skills including spelling, punctuation, and grammar.
Ability to work effectively in a fast-paced setting without constant or direct supervision, along with the ability to exercise sound judgement and discretion.
Prior experience in project coordination, tracking actions and outcomes.
Highly prefer a bachelor's degree. Education must be obtained through an accredited institution. Degree will be verified.
Experience planning & coordinating events coordination is preferred.
Highly prefer experience working in a matrixed healthcare setting.
High School diploma is required. Highly preferred a bachelor's degree.
Physical Requirements:
Interact with others by effectively communicating, both orally and in writing. Operate computers and other office equipment requiring the ability to move fingers and hands. See and read computer monitors and documents. Remain sitting or standing for long periods of time to perform work on a computer, telephone, or other equipment. May require lifting and transporting objects and office supplies, bending, kneeling and reaching.
Anticipated job posting close date: 09/12/2024
Location: Saint Joseph Hospital
Work City: Denver
Work State: Colorado
Scheduled Weekly Hours: 40
The hourly range for this position is listed below. Actual hourly rate dependent upon experience. $27.02 - $48.00
We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.
Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
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