Executive Assistant

Working with Us
Challenging. Meaningful. Life-changing. Those aren't words that are usually associated with a job. But working at Bristol Myers Squibb is anything but usual. Here, uniquely interesting work happens every day, in every department. From optimizing a production line to the latest breakthroughs in cell therapy, this is work that transforms the lives of patients, and the careers of those who do it. You'll get the chance to grow and thrive through opportunities uncommon in scale and scope, alongside high-achieving teams rich in diversity. Take your career farther than you thought possible.

Bristol Myers Squibb recognizes the importance of balance and flexibility in our work environment. We offer a wide variety of competitive benefits, services and programs that provide our employees with the resources to pursue their goals, both at work and in their personal lives. Read more:careers.bms.com/working-with-us .

Position Summary
The primary focus of the Administrative role will be to provide administrative and executive support of the Quality Unit at the BMS Cell Therapy Facility in Devens, MA and to assist with all aspects of daily administrative management at a detailed level.

The Executive Assistant will be proficient in all aspects of corporate administration, executive calendar, email, and conference room management, arrange travel itineraries and process expense reports, PowerPoint preparation, meeting and event coordination. This role will also process, track, reconcile, update invoices for office and misc. supplies.

Critical to this role are exceptional interpersonal, communication and time management skills. The successful candidate works autonomously, welcomes and accepts direction and thrives in a fast-paced environment. This person will take ownership over their area of responsibility while noticing and supporting other opportunities for growth.

This position will report to the Executive Director, Devens Cell Therapy Quality.

Key Responsibilities
Assist with all aspects of daily management at a detailed level for your own charges, as well as assisting with basic administration. Partner with the larger organization and other administrative personnel to provide the highest level of support for the Devens Cell Therapy Facility.

Adapt and adjust to a rapidly changing environment where priorities shift daily. Complete a broad variety of administrative tasks including managing extremely active calendars; expense reports; correspondence; arranging detailed travel plans and expense reports, itineraries, and agendas.

Ensure a high standard of service and confidentiality is maintained and enhanced. Provide a bridge for smooth communication between departments and functions. Develop cross-functional professional alliances.

Prioritize conflicting needs; handle matters expeditiously and proactively. Follow-through on projects to successful completion, often with deadline pressures. Ability to discern between urgent and important, and to ask for help when needed.

Attend staff and department meetings and assist in administrative management of these meetings as required; this includes arranging and establishing video conference connections, support in preparing agendas, and generation of meeting summaries as required.

Qualifications & Experience
Diploma or Degree in Business Administration or equivalent qualifications

10+ years Administrative experience with progressive responsibilities. 3+ yrs supporting ED level or above preferred

Experience in providing support and assistance at corporate level at large or fast paced growing organizations.

Demonstrated relevant experience with Microsoft Office and a general understanding of IT technology including SharePoint.

Excellent organizational, record keeping and communication skills (oral and written).

A strong work ethic to generate high quality work under tight deadlines.

Must have a can-do attitude, be resourceful, and have an approachable demeanor.

Ability to anticipate and be proactive is critical.

Experience working within the fields of biotechnology, life science or project management sectors preferred.

This job description is intended to describe the general nature and level of work being performed by the person assigned to this position. The primary duties and responsibilities are intended to describe those functions that are essential to the performance of this job.

This job description does not state or imply that the above are the only duties and responsibilities assigned to this position. There are other duties and responsibilities that are considered incidental or secondary to the overall purpose of this job. Employees holding this position will be required to perform any other job-related duties as requested by management.

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If you come across a role that intrigues you but doesn't perfectly line up with your resume, we encourage you to apply anyway. You could be one step away from work that will transform your life and career.

Uniquely Interesting Work, Life-changing Careers
With a single vision as inspiring as "Transforming patients' lives through science™ ", every BMS employee plays an integral role in work that goes far beyond ordinary. Each of us is empowered to apply our individual talents and unique perspectives in an inclusive culture, promoting diversity in clinical trials, while our shared values of passion, innovation, urgency, accountability, inclusion and integrity bring out the highest potential of each of our colleagues.

On-site Protocol
BMS has a diverse occupancy structure that determines where an employee is required to conduct their work. This structure includes site-essential, site-by-design, field-based and remote-by-design jobs. The occupancy type that you are assigned is determined by the nature and responsibilities of your role:
Site-essential roles require 100% of shifts onsite at your assigned facility. Site-by-design roles may be eligible for a hybrid work model with at least 50% onsite at your assigned facility. For these roles, onsite presence is considered an essential job function and is critical to collaboration, innovation, productivity, and a positive Company culture. For field-based and remote-by-design roles the ability to physically travel to visit customers, patients or business partners and to attend meetings on behalf of BMS as directed is an essential job function.

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplaceaccommodations/adjustmentsand ongoing support in their roles. Applicants can request a reasonable workplaceaccommodation/adjustmentprior to accepting a job offer. If you require reasonableaccommodations/adjustmentsin completing this application, or in any part of the recruitment process, direct your inquiries ******. Visitcareers.bms.com/eeo-accessibilityto access our complete Equal Employment Opportunity statement.

BMS cares about your well-being and the well-being of our staff, customers, patients, and communities. As a result, the Company strongly recommends that all employees be fully vaccinated for Covid-19 and keep up to date with Covid-19 boosters.

BMS will consider for employment qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information:https://careers.bms.com/california-residents/

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