Executive Assistant (Administrative Secretary) Location Kansas City, MO (CBD Downtown area) : Pay,Benefits, & Work Schedule Full-time position available with the General Services Department, Administration Division, located at 414 E 12th St. Salary Range: $4,619-$6,928/month Normal Work Days/Hours: Monday-Friday 8:00a.m.-5:00p.m. Application Deadline Date: January 22, 2024
Responsibilities Manages the affairs of the Director and Deputy Director of General Services. Handles incoming and outgoing phone calls, emails and corresponds for the Director. Safeguards highly confidential information. Prepares and edits correspondence, communications, presentations and other documents. Creates and maintains calendars for key executives and conference rooms. Oversees communication to all staff members in General Services. Monitors organization changes and personnel. Coordinates meetings and events including logistics, agenda, and minutes. Makes travel arrangements and reconciles travel settlements for Director and Deputy Director. Monitors spending compared to budget for various divisions. Coordinates departmental events and campaigns (newsletter, charity campaigns, etc.) Monitors and reconcile purchasing card transactions for department to ensure adherence to policy. Monitors and enforce training compliance with Department policies and procedures. Oversees accounts payable for Director's Office. Acts as custodian of records and ensure proper retention of required records and maintain databases and filing systems, whether electronic or paper. Monitors the General Services Department email account to work with staff to respond to inquiries. Performs research and analysis, as needed. Performs other duties as assigned. Qualifications REQUIRES an accredited Bachelor's degree in public or business administration, or related field and 1 year of professional experience in governmental or private sector administration or an accredited Associate's degree with 3 years of progressive and professional experience in governmental or private sector administration at the level of the City's Senior Administrative Assistant; or an equivalent combination of qualifying education and experience. Preference given for experience in developing internal processes and filing systems and MS Office knowledge. Other Information URGENT!!! CRITICAL RECRUITMENT INFORMATION Applications and/or resumes are evaluated on the information received by the application deadline. Please ensure that your application or resume clearly demonstrates how you meet the minimum qualifications for the position for which you are applying, this includes providing all relevant educational dates and a detailed description of relevant work experience, including months/years of employment. Applications and/or resumes may not be considered if information is incomplete.
In order for a resume to be used in lieu of an application the resume must have been submitted online via the City's Applicant Tracking System.
Positions requiring a high school diploma/GED certificate must be obtained from a school/program accredited by the Department of Education and recognized by the U.S. Secretary of Education.
The minimum education requirement for positions that allow for experience equivalency for an accredited degree is a high school diploma. Unless otherwise specified, an accredited degree must be obtained from a college or university listed with the U.S. Department of Education and recognized by the U.S. Secretary of Education.
For positions with a salary grade of EX6 or higher that require an accredited degree, qualifying professional experience must be obtained AFTER the accredited degree is obtained. Successful completion of a pre-employment criminal history/background check is required for all positions. Some positions require a post offer drug screen and/or physical.
If appointed, non-residents must obtain residency inside Kansas City, Missouri's city limits within nine months.
The City of KCMO is an equal opportunity employer that values diversity and inclusion in the workplace. The City is committed to providing a workplace environment for its employees and citizens free from discrimination based on race, color, sex (including pregnancy), national origin, religion, age, disability, marital status, genetic information, sexual orientation, or gender identity. For more information, please see our EEO Policy
The City of KCMO is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process, please call or send an e-mail to .
If claiming military veterans' preference points, you must attach a copy of your DD-214 or a DD-256 (for reservists). To claim veterans' points you must have served 180 days of regular active duty service and be discharged or released under honorable conditions during peacetimes or 90 days of active duty service, one (1) day during "wartime" and a last discharge or release under honorable conditions. (DOD) 38 U.S. Code § 4211).
