StevenDouglas is seeking an Executive Assistant for a growing company in the Coral Gables area!
The ideal candidate will provide top-level assistance for high level executives.
Responsibilities/Duties: Maintain a calendar of meetings and engagements for top level executives Prepare one or more executives daily schedule Handle incoming phone calls and take accurate messages to pass along to the executives Open and sort all mail and forward it to the appropriate staff member for follow-up Keep all electronic data current and ensure accuracy Set up conference room for meetings as well as clean up once meeting is finished Process corporate expense reports Handle all travel arrangements for top level executives and provide the executives with itineraries and schedule cars for all trips.
Prepare and revise legal documents based on standard templates, including notices and confidentiality agreements.
Assist with contract management, including organizing files and maintaining online shared files.
Coordinate with team members from other departments to prepare and circulate routing packages for approval and signature.
Assist with support in closings of acquisitions and dispositions, including coordinating with outside counsel and preparation of closing binders.
Skills/Experience/Qualifications: 3 years experience supporting c-level executives Experience with contracts and contract management, or closings, preferred.
Excellent written and verbal communication skills Strong organizational, time management and customer service skills The ability to be a self-started, ability to properly prioritize assignments, and work with little supervision in a fast-paced environment Strong PC Skills including - MS Word, PowerPoint, Excel, and Outlook.
Education: A college degree is not required but preferred.