Job Title: Executive Assistant Prompt is revolutionizing healthcare by delivering highly automated and modern software to rehab therapy businesses, the teams within, and the patients they serve. As the fastest-growing company in the space and the new standard in healthcare technology, we're looking to bring on an Executive Assistant to support the CEO and CFO as we accelerate our current exponential growth to the next level. This hire will manage busy schedules and maintain great relationships internally and externally. You'll need to be an effective communicator who's passionate about details. You must have a deep administrative skill set and be highly organized.
Why work for Prompt? BIG Challenges: Here at Prompt, we are solving complex and unique problems that have plagued the healthcare industry for decades.
Talented People: Prompt didn't happen by chance, it's a team of incredibly talented and proven individuals who all made their mark before joining forces to build the greatest software on the planet for rehab therapists.
Healthy Approach: This isn't an investment bank, we work long hours when it's needed, but at Prompt you own your workload and the entire organization takes a liking to smart work (over hard work).
Positive Impact: Prompt helps outpatient rehab organizations treat more patients and deliver better care with less environmental waste. That means less surgery and less narcotic-based pain treatment, all while turning a paper-heavy industry digital. We aren't enthralled with patting ourselves on the back every day, but it does feel good :)
The Role: This role doesn't have a set curriculum. We know some of the things we need yet more importantly we are hiring an expert who will help us become more productive and effective using their skills and experience. You will play a role in defining your job responsibilities. However, these are the initial expectations we have in mind… Complex calendar management: Updating meeting cadences to reflect business priorities, aligning with the CEO and CFO on schedules, proactively scheduling complex/large meetings, working with external and internal stakeholders regularly
Heavy email and schedule management for the CEO and CFO
Support the CEO and CFO in preparation of team meetings, including preparation of meeting content, capture action items and circulate meeting notes as needed
Support the CEO and CFO in preparation for events, including researching event location, logistics management, and preparing event content
Arrange company events outside of the workplace such as meal reservations, client outings, community engagement events, and employee appreciation events
Special projects or other administrative tasks as assigned
Demonstrates initiative, discretion and tact in managing email, telephone calls and other requests
Willingness to travel occasionally
Requirements: Bachelor's degree preferred
Minimum of 5 years of professional experience, 3 of which include supporting multiple C-Suite executives
Exceptional interpersonal skills with a friendly, positive, and professional demeanor
Advanced skills in Word, Excel, PowerPoint, Google Workspace, Slack
Proven ability to handle multiple tasks simultaneously, shift gears quickly, and meet deadlines in fast-paced, dynamic environment while maintaining professional composure
Demonstrated history of being highly organized and detail oriented
Strong oral and written communication skills. Able to communicate effectively and professionally with staff and management.
Solid analytical, research, critical thinking, and decision-making skills
Perks - What you can expect:
Competitive salaries
Remote/hybrid environment
Potential equity compensation for outstanding performance
Flexible PTO
Company-wide sponsored lunches
Company paid disability and life insurance benefits
Company paid family and medical leave
Medical, dental, and vision insurance benefits
Discounted pet insurance
FSA/DCA and commuter benefits
401k
Prompt Therapy Solutions, Inc is an equal opportunity employer, indiscriminate of race, color, religion, ethnicity, ancestry, national origin, sex, gender, gender identity, sexual orientation, age, marital status, veteran status, disability, medical condition, or any other protected characteristic. We celebrate diversity and are committed to creating an inclusive environment for all employees.Prompt Therapy Solutions, Inc is an E-Verify Employer.