Job Category: Administration
Requisition Number: EXECU003997
Apply now Posted: August 8, 2024Full-TimeOn-siteLocationsShowing 1 location
DAIKIN TX TECHNOLOGY PARK
19001 KERMIER ROAD
WALLER, TX 77484, USA
ResponsibilitiesManage and maintain executive schedules, including scheduling travel and conferences, making appointments, and making changes to appointments.Answer and direct calls to appropriate executives and parties and take messages when needed.Greet visitors.Open, sort, and distribute correspondence, including email, faxes, and snail mail.Read and analyze submissions, letters, agendas, memos, and determining significance; forward appropriate personnel in a timely and efficient manner.Prepare reports, collect and analyze information and prepare presentations.Develop and utilize historical information.Record meeting discussions and provide minutes.Maintain inventory of office supplies and anticipate office supply needs; place orders when necessary.Ensure operation of office equipment, order maintenance when necessary.Proficient in Access, MS Word, Excel, Outlook.Coordinate finances and assist with budget preparation.Train clerical staff in policies and procedures and arrange for the set-up of new computers for new employees.Prepare executive responses to routine memos, letters, or correspondence.Provide clerical and general office support to other offices.Delegate tasks and responsibilities to other staff members when appropriate.Interact with customers when appropriate and problem solve any issues they might have.Document complaints and develop an appropriate course of action. Report problems to executives when they cannot be resolved for attention.Perform additional duties as required.Nature & ScopeApplies practical knowledge of job area typically obtained through advanced education and work experience.Encouraged to seek continuous improvements.Performs a range of mainly straightforward assignments.Works independently with general supervision.Problems faced are difficult but not typically complex.Knowledge & SkillsPossess a strong work ethic - polished/poised and resourceful.Strong relationship building and interpersonal skills.Exceptional written and verbal communication skills.High proficiency in Word, Excel, and PowerPoint required.Tremendous attention to detail.Possess the ability to interact professionally with internal and external personnel throughout the Company.Exhibit an excellent sense of discretion regarding highly sensitive and confidential information.Possess the ability to learn quickly, work independently and prioritize multiple tasks in a deadline driven environment.Experience6-8 years administrative support.Education/CertificationHigh school diploma or GED equivalent.Associate's degree in business / related field is preferred.Must be fluent (written and verbal) in Japanese and English.People Management: No
Physical Requirements / Work EnvironmentMust be able to perform essential responsibilities with or without reasonable accommodations.Reports ToDirector, VP, or SVP (At times possibly: CEO/CFO)
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