About Us:Above Roofing has been a trusted name in roofing for over 28 years, committed to providing quality, reliability, and exceptional customer service. We take pride in our dedicated team, our client-centered approach, and our mission to raise the standards in our industry. As we continue to grow, we're looking for a proactive and highly organized Executive Assistant to support our CEO in driving Above Roofing's success to new heights. If you thrive in a dynamic environment, enjoy making a positive impact, and value a personal touch in your work, this could be the perfect role for you.
Position Overview:As the Executive Assistant to the CEO, you will be the CEO's right-hand partner in ensuring operational excellence across both strategic and day-to-day administrative functions. This role involves managing the CEO's calendar, coordinating projects, supporting hiring efforts, preparing presentations, organizing travel, and handling confidential matters with the utmost discretion.
Key Responsibilities:
Executive and Administrative Support:
Assist the CEO in prioritizing and managing daily tasks and weekly goals.
Maintain and organize both professional and personal calendars, schedule appointments, and coordinate logistics for meetings and events.
Draft and respond to emails on behalf of the CEO, manage phone communications, and produce reports and presentations.
Organize and maintain paperwork, assisting the CEO with various personal tasks as needed.
Human Resources and Recruitment:
Coordinate hiring efforts by posting job openings, conducting initial phone screenings, scheduling interviews, and performing reference checks.
Ensure a smooth experience for candidates from interview through onboarding.
Communication and Information Management:
Prepare and edit correspondence and presentations with a professional touch.
Conduct research on competitors and industry trends to support strategic planning.
Uphold confidentiality on all business and personal information.
Event and Travel Management:
Plan and organize company events, special functions, and coordinate logistics with external vendors.
Make domestic travel arrangements for the CEO, ensuring every detail is handled.
Office and Project Support:
Support other departments with administrative tasks as needed, such as preparing client boxes, managing invoices, and ordering supplies.
Assist in office organization and manage routine clerical tasks to free up the CEO's time.
Expected Outcomes & Performance:
Maintain an organized email inbox and calendar for the CEO.
Coordinate hiring and project tasks efficiently and with attention to detail.
Complete assignments independently and manage time effectively, prioritizing tasks to align with the CEO's goals.