Extra Help /Limited Term Retired Annuitant - Benefits Program Coordinator

Salary: $62.92 - $76.50 Hourly

Location : Ontario, CA

Job Type: Part-Time

Job Number: 072324 benefitsprogramcoord

Department: Human Resources & Risk Management

Opening Date: 07/29/2024

FLSA: Determined by Position

Bargaining Unit: PT

The Position Benefits Program Coordinator Extra Help /Limited Term Part-Time Retired Annuitant Assignment (Classification - Principal Human Resources Agency Partner) Open Until Filled (Continuous) The City of Ontario reserves the right, if necessary, to close the recruitment at any time and without notice.
As such, applicants are encouraged to submit an application as soon as possible.

This opportunity is a part-time temporary limited term EXTRA HELP appointment and is available to retired annuitants of a public employee retirement system.

The City of Ontario Human Resources / Risk Management Agency is looking for an experienced Retired Annuitant with extensive Benefits Administration experience.
The Benefits Program Coordinator will administer complex health insurance and pension programs, leave administration, voluntary benefits, and employee health and wellness programs.
They will oversee the organizing and planning of annual open enrollment and benefit/health fair; , recommend, implement and monitor efforts to maximize the use of benefit, health and wellness programs and offerings; monitor program costs and make recommendations regarding plan design and appropriate cost containment.
They will oversee and monitor the service performance of third-party administrators; evaluate, plan, consult, and recommend systems that guide the navigation of complex matters related to Public Employee Retirement Law (PERL).

An ideal candidate will have comprehensive experience in administering CalPERS retirement, 457(b) and 401(a) plans, as well as administering and managing complex employee benefit programs and voluntary benefits.
A successful candidate will possess the ability to build relationships and trust with the team and throughout the organization; possess the ability to coach, develop, and manage subordinates while moving the team swiftly towards achievement and precision execution.
We are in search of a strategic problem solver and creative thinker who brings a collaborative spirit to the team, workforce, and organization.

Note: All CalPERS retirees applying for Extra Help positions must meet CalPERS post retirement employment requirements.
Additional Special Notice For CalPERS Retired Annuitant Applicants:
This opportunity is governed by the California Public Employees' Retirement System (CalPERS) pursuant to California Government Code Section 7522.56.
Basic guidelines include, but are not limited to:
The appointment is a temporary position of a limited duration.
The total hours worked in a fiscal year will not exceed 960 hours.
The compensation paid is limited to the hourly rate and no other benefits will be provided.
The appointee shall only perform work of limited duration upon the completion of which the appointment shall be terminated.
The work will consist of special projects and extra work that cannot be performed by the current workforce.
Completed applications will be reviewed and only qualified applicants whose qualifications best meet or exceed the requirements of the position and needs of the City, will be invited to participate further in the selection process.


THE CITY OF ONTARIO

The City of Ontario is a dynamic leading and growing community in the Inland Empire with a variety of full-time and part- time employment and volunteer opportunities.
Ontario is proud to have the reputation of being a progressive City providing solid leadership to its citizens and to the business community.
The City provides a full range of services to the community including Community Development; Community Life & Culture; Economic Development; Fire; Financial Services; Human Resources / Risk Management; Information Technology; Management Services, Police, and the Ontario Municipal Utilities Company.
The City's team is staffed with approximately 1,500 full-time and 300 part-time diverse and talented employees who work to support a common goal of providing excellent service to the community.

The City of Ontario desires to identify, attract, develop, and retain the most talented individuals in order to field an expert and resourceful workforce, capable of delivering Exceptional Customer Service to the Premier Community of the Inland Empire.
The City's commitment as an Employer of Choice is to provide:
High-quality facilities & equipment; Comprehensive training & professional development opportunities; and A highly competitive total compensation package that is top in our survey market.
We invite you to learn more about the City of Ontario by reviewing The Ontario Planand most recent 2024 State of theCity addressto learn more about the exciting opportunities this position will play in the vital growth of the City in becoming the Premier Community of the Inland Empire!

THE HUMAN RESOURCES/RISK MANAGEMENT AGENCY

As the organizations architect, the Human Resources/Risk Management Agency is a team of dedicated, talented professionals eager to contribute to and support the on-going growth and evolution of the City of Ontario's workforce and community.
Agency Mission:Build a world class team connecting people to their purpose.
Vision: To be the premier employer in the Inland Empire while providing proactive service to our community and workforce.
Core Values: Accountability, Collaboration, Empathy, Equity Diversity & Inclusion, Integrity, and Resiliency Expectations: Agility, Continuous Learning, Innovation & Creativity, Leadership, Meaningful Communication, Teamwork, Service Excellence, and Quality Results.
Strategic Plan: Build a reputation for the City of Ontario as the Employer of Choice in the Inland Empire through excellence in employee engagement, recruitment, and retention.
Modernize Human Resources/Risk Management policies, processes and systems for operational effectiveness, future flexibility, and enhanced user experience.
Examples of Essential FunctionsAdministers complex health insurance and pension programs, leave administration, voluntary benefits, and employee health and wellness programs; oversees the organizing and planning of annual open enrollment and benefit/health fair; develops, implements and monitors efforts to maximize use of benefit, health and wellness programs and offerings; monitors program costs and make recommendation regarding plan design and appropriate cost containment; oversees and monitors the service performance of third-party administrators; evaluate, plan, and consult, and develop systems that guide the navigation for complex matters related of Public Employee Retirement Law (PERL).
Manages and oversees assigned human resources programs and services of the Human Resources/Risk Management Agency, such as staffing, recruitment and selection, classification and compensation, employee engagement, employee relations, labor relations, employee benefits, health and wellness, and strategic initiatives; plans, directs, and participates in the work related to the assigned programs and services; identifies opportunities for improving service delivery methods, procedures and training programs; identifies resource needs and reviews with appropriate management staff; implements improvements.
Develops and implements goals, objectives and procedures for assigned human resources programs and services.
Supervises and directs the activities of staff, including employee selection, work assignments, performance evaluation, employee development, disciplinary actions, and complaint resolution; directs, coordinates and provides appropriate level of review of the workplan for assigned human resources services, programs, projects, and activities; monitors workflow; reviews, and evaluates work products, methods and procedures; meets with staff to identify and resolve problems.
Researches, recommends and implements practical and innovative human resources programs and services in assigned area of responsibilities; and gathers and evaluates data to inform system and program needs and/or effectiveness.
Provides strategic and tactical human resources support to agencies to drive City services and foster growth of the organization; coordinate assigned activities with other programs and services within and between City Agencies.
Partner with agency/department representatives to proactively diagnose and identify people- related business needs and translate into achievable action plans; advises management on related risks, balancing legal requirements with operational and City requirements.
Engages with agency/department representatives in key initiatives involving design of organizational development strategies to enhance performance through facilitation of reorganization efforts, change management strategies and/or cultural alignment activities; provides counsel and monitors communication and change management efforts.
Advises City management and employees regarding memorandum of understanding provisions and human resources policies and procedures; researches and implements new laws and regulations.
Assists in the preparation of analyses and reports for management and the City Council as needed.
Implements terms and conditions of labor agreement changes as they occur; may participate in the negotiation of labor agreements.
Performs related duties as assigned.
Qualification Guidelines

Any combination of education and/or experience that provides the required knowledge, skills, and abilities to perform the essential functions of the position.
A typical combination includes:

EDUCATION
A bachelor's degree or equivalent from an accredited college or university in human resources, organizational development, public administration or related field.

EXPERIENCE
Five years of increasingly responsible professional experience in a variety of areas related to human resources administration, including at least two years in a lead or supervisory capacity.

DESIRABLE
Master's degree from an accredited college or university in human resources, organizational development, public administration or related field.
Previous experience administering CalPERS Retirement and benefit programs IPMA-HR and/or SHRM Certification(s).
Substantial experience working with labor unions.
Public sector experience
LICENSE
Individuals must be physically capable of operating a motor vehicle safely and possess a valid, Class C California Driver's License Valid Class C California driver's license, OR be able to demonstrate the ability to travel on scheduled or unscheduled visits to various locations in the City which may or may not be reachable by public transportation.
This requirement applies at time of appointment and throughout employment in this classification.
Supplemental Information How to Apply

Apply online by clicking on the "Apply" link at the top of this announcement.
If this is the first time applying for a position using governmentjobs.com you will be prompted to create a new user account, otherwise log in with your user name and password.
Your application and responses to any supplemental questions will be used to evaluate your qualifications for this position.
It is suggested that your application include the following: List any relevant experience and education that demonstrates that you qualify for the position.
List all periods of employment for at least the past 10 years, beginning with your most recent or present employer (including, if applicable, all employment with the City of Ontario).
Separately list each position held, including different positions with the same employer.


A resume may be attached to your application but will not substitute for the proper completion of your application.
Applications that are not properly completed may be rejected.


NOTE: Transcripts from colleges, universities or technical schools outside of the United States must be assessed for U.S. equivalency by a NACES educational credential evaluation service.
Failure to provide a transcript or credential evaluation report will result in your application being rejected and you will not be able to continue in the selection process for this position.


Supplemental Questions

To complete your application for this position, you will be prompted to respond to supplemental questions.
This information will be used as part of the application screening and selection process and is designed to help you present your qualifications for this position.
This may include a selection step in which your application and supplemental questions are reviewed and scored by a panel of raters familiar with this position.


Incomplete responses, false statements, omission, or partial information may result in disqualification from the selection process.
Your responses should be consistent with the information provided on your application.


Please provide succinct, concise, descriptive, and detailed information for each question.
If you have no experience, write "no experience" for the appropriate question.


Email Notices

Email is the primary way that the Human Resources or Hiring Department will communicate with you.
Please check your email account (including the SPAM folder) on a regular basis for any emails related to the application or selection process.
Emails from the City of Ontario will come from "@ontarioca.gov" or "governmentjobs.com."
If you change your email address after submitting your application, please visit governmentjobs.com and update your profile.


Frequently Asked Questions

If you have any additional questions regarding the application process, please refer to ourpage.


The City of Ontario values the health and wellness of our employees and their families.
We understand benefits are an important part of your total compensation and we take pride in offering a comprehensive benefit package.
Please check out our excellent benefit packages here

Employees in this classification are under the Part-Time Compensation and Benefits Profile.
For a list of benefits for part-time employees please click here

01

The information on your application and the following supplemental questionnaire will be used in the evaluation of your qualifications.
Detailed responses should be provided to ensure your qualifications are properly considered.
If the item does not apply, please enter N/A.
By continuing, you are certifying that all information provided in the supplemental questionnaire is true to the best of your knowledge.
I understand the above statement

02

This appointment is limited to California Public Employees' Retirement System (CalPERS) retirees pursuant to California Government Code Section 7522.56.
Are you a current CalPERS retiree?
Yes No

03

I understand this appointment is pursuant to California Government Code Section 7522.56 and basic requirements of such and appointment include, but are not limited to: The appointment is limited to 960 working hours in any one fiscal year, including other post-retirement work for other CalPERS employers.
The appointee shall only perform work of limited duration upon the completion of which the appointment shall end.
The appointee shall not be eligible for or receive any benefit, incentive, or compensation in lieu of benefits.
I agree and understand the above

04

I understand that if I exceed the 960 hour limit I could be mandatorily reinstated from retirement to active CalPERS membership and if I am reinstated to active membership, my retirement benefits will stop.
I agree and understand the above

05

Please describe your role and working experience in administering CalPERS retirement, 457(b) plans, and 401(a) plans, as well as administering and managing complex employee benefit programs and voluntary benefits.


Required Question