Cordia Resources by Cherry Bekaert is partnered with a prominent research foundation who is seeking an Interim Finance Coordinator to join their team on a 3 month contract basis. Details below! Title: Interim Finance Coordinator
Location: Hybrid - Washington, DC
Hourly Rate: $30.00 - $37.00/hour
Job Type: Contract (3 months)
The Finance Coordinator, reporting to the Managing Director, is responsible for a broad range of day-to-day and long-term finance, accounting, and grants activities, including accounts payable, procurement, reimbursements, and revenue and expense monitoring. He/she supports the Managing Director with project and departmental budgeting, grant proposals, financial reporting, and ad-hoc analysis. Primary Responsibilities Reviews, prepares, processes, and maintains appropriate documentation for all non-routine expenditures, including reimbursement requests, requisitions, and invoices. Reviews and monitors expenditures and revenues on a monthly basis, including internal charges; makes corrections as needed and maintains appropriate documentation. Problem-solves payment and accounting issues as they arise; Monitors accounts payables and invoicing, ensures timely and accurate payment of invoices and contracts, following up with central accounting as necessary. Serves as primary liaison with program, procurement, and accounting for all travel and expense reimbursements (TER)s and related questions; Reviews all TER submissions for accuracy and ensures expenses follow Brookings' policy; troubleshoots issues with relevant staff; trains staff on travel processes, policies, and procedures Approves timesheets in the MyWorkday system, ensuring appropriate charging within established budgets; provides staff training on submitting time, ensures approval of all delegate-submitted timesheets, and troubleshoots timesheet issues. Maintains and updates the timesheet tracker with relevant project information to ensure alignment with available funding; communicates changes to staff; reconciles leave balances to tracker on a monthly basis Maintains petty cash bank, including monthly reconciliation; reviews, approves, and fulfills petty cash requests. Proposes ideas for increased efficiency in existing processes and implements ideas to improve upon existing procedures and structures. Maintains electronic finance files, reviewing regularly for organization and archiving as necessary. In collaboration with GS staff, prepares proposal budgets and modifications in accordance with donor guidelines for review by Managing Director; uploads relevant information to proposal site Maintains and updates monthly grant and project BTAs with latest financial data for monthly review with Finance; submits needed corrections as directed by the Managing Director Monitors grant milestones to ensure timely submission to funder; coordinates any needed changes with program development staff; monitors and maintains accounts receivable Performs monthly review of grant expenditures and grant budgets to ensure expenses are charged to the appropriate account and appropriate project; Notifies Managing Director with any concerns In coordination with Grants Administration, prepares and reviews funder financial reports for Managing Director approval; ensuring accuracy of reporting and appropriate presentation; Processes incoming grant and other revenue; sets up new projects in accounting system; maintains and ensures grant documentation files are organized and up to date; prepares pre-award spending requests; updates revenue tracker as revenue is received Knowledge/Skills Requirements: Minimum bachelor's degree required. Preferably in business administration, accounting, finance, or related degree. 3 years of experience required. Preferably in finance or accounting. Budget experience and familiarity with budgeting or accounting software and advanced excel functions required. Intermediate to advanced excel knowledge, and comfort with and interest in learning new software/tools required. Knowledge of budgets and accounting principles and GAAP required. Strong attention to detail; excellent organizational and creative problem-solving abilities; strong customer-service orientation; ability to work independently and complete tasks with minimal supervision; ability to plan for and foresee obstacles, handle sensitive and confidential information with discretion, and manage multiple tasks, set priorities, and adjust to shifting priorities is required. Must be a mature, self-motivated team player with a customer service orientation. Must be flexible and capable of working in a fast-paced environment with shifting and competing priorities. Extreme honesty and discretion required, with the ability to appropriately handle confidential information. IND123
