Finance Director | Westchester Park DistrictPosted on Aug 30, 2024 and will remain open until filled.
SUPERVISORY RELATIONSHIPS
Reports to: Executive Director
Supervises: Full Time Registrar, office personnel, and building supervisory personnel, coordinates IT services and vendors, assists in website development, coordinates Human Resource.
FLSA: Exempt
BASIC FUNCTION
The Finance Director is responsible for the management of the financial operations for the district, supervising the personnel function, human resources and overseeing the information technology (IT) programs.
ESSENTIAL DUTIES
1. Oversee the operation of all accounting systems, records and related detail, including but not limited to receipts, expenditures, general books of account, personnel records, purchasing records and systems and such other detail procedures as are necessary to the efficient conduct of various departments.
2. Coordinate the preparation of the budget and filing of the same; and control expenditures within the budget framework of all departments.
3. Prepare studies and conduct projections which may have an impact on the future ability of the Park District to meet its obligations.
4. Act as the Park District liaison to the auditors in the preparation of the annual audit.
5. Prepare and/or direct the preparation of board summaries, monthly financial reports, periodic and special reports.
6. Plan and direct the employee benefit programs, including insurance programs, the Illinois Municipal Retirement Fund program and all other voluntary employee benefit programs.
7. Prepare tax levy pursuant to legal requirements.
8. Recommend changes to personnel policy to the Executive Director as needed.
9. Hire, train, supervise and evaluate full-time, part-time and seasonal office and Community Center building supervisory employees. Train all part-time building supervisory employees at the Mayfair Center in the usage of the district's recreation registration software.
10. Develop and oversee Park District inventory statistics including fixed assets.
11. Oversee technology needs for the Park District, including but not limited to TCP/IP networking, DSL configuration and Network configurations. Review software needs on a yearly basis.
12. Oversee cash controls at all District revenue facilities.
13. Review insurance and liability provisions of the Park District's contracts.
14. Interpret Department of Labor work rules as they apply to Park District staff.
15. Maintain personnel record system.
16. Prepare financial documents for Comprehensive Annual Financial Report.
17. Ensure compliance with GASB and state/county financial legal requirements.
18. Administer investments, revenues and expenditures in accordance to park policy and applicable laws.
OTHER DUTIES
1. Attend and participate in Park District Board meetings.
2. Attend training sessions for professional development.
3. Act as District liaison with related groups, including but not limited to Illinois Municipal Retirement Fund, IPARKS and related administrative professional organizations.
4. Inform all staff of any changes in policy, procedures or rules as directed.
5. Follow all safety policies and procedures as outlined in the Park District Safety and Crisis Manuals.
6. Perform additional duties as assigned.
7. Member of Park District committees as assigned.
POSITION QUALIFICATIONS
Education: Bachelor's Degree in Accounting or related field or five or more years of work experience in governmental accounting. Experience in government accounting and employee training desirable. Experience in Microsoft office products. Experience in VSI (Vermont Systems) software a plus. Valid Illinois Driver's License.
COMPETENCIES
Cognitive Skills Memory Recall Mental Alertness Technical Skill Verbal Ability Composure Character Strength Ability to identify and solve routine and complicated problems as they arise; ability to organize, supervise and evaluate the district's fiscal controls; ability to compile and analyze financial statistical data and communicate same to all departments; ability to supervise staff and work well with all staff. Ability to recall details from many facets of the business and apply education, experience and business knowledge to the current business problem. Demonstrates the ability to learn and apply complex theories and concepts. Applies education, training and work experience toward achievement of the organization's long and short-term goals. Communicates effectively throughout the organization. Effectively manages stress so that it does not interfere with work demands or the reputation of the organization. Demonstrates personal integrity in business decisions. Leads others through personal dedication and commitment. Emotional Maturity Shows tolerance of differing viewpoints and management styles. Uses authority properly and ethically. Interpersonal Skills Communicates the vision and direction of the organization to gain commitment. Realistic Sensitivity Accurately recognizes the opportunities facing the organization as well as its strengths and weaknesses. Accepts personal failures. Understands the needs of others in the organization. Displays empathy appropriate to the situation. Success Orientation Consistently leads the organization toward greater achievement. Sets personal goals which challenge own abilities. Fosters positive change in the organization. Teamwork Work Habits Skilled in forming teams to meet business objectives and unforeseen circumstances. Sets an example for team members. Effectively plans and organizes work assignments to minimize crisis. Adapts to changing climates. Delegates responsibilities and authority.
ESSENTIAL JOB FUNCTIONS (DUTIES)
• Establish policies for fiscal controls and daily operation of the District.
• Responsible as bookkeeper for the district.
• Coordinates and trains staff for input of participants in the recreation registration system.
• Coordinates and trains staff for implementation in the district online registration system.
• Review basic data, income, expenses, and payroll as prepared by the staff.
• Assist in the preparation of short and long-range financial planning.
• Prepare on a timely basis regular and special reports as required by the Director.
• Assist in the development and control of the annual operating budget.
• Supervise all record systems, insurance programs, and employee benefits.
• Assist the District's auditor and treasurer as required.
• Record, file, prepare, and publish financial reports as required by law.
• Compile and analyze financial statistical data and create reports for all departments.
• Maintain office and computer equipment.
• Prepare and file annual tax levy ordinance.
• Prepare and file annual budget ordinance.
• Manage cash flow.
• Assist in preparation of annual bond disclosure.
• Prepare financial statements and cash reports monthly and include with the board packet each month.
• Attend and participate in department staff meetings.
• Prepare reports for the Director as requested.
• Prepare board reports and attend board meetings.
• Complete an annual performance evaluation for all supervised employees.
• Prepare and coordinate GASB 34 reporting.
The salary range for the position is $72,000.00 - $85,000.00 DOQ, plus excellent benefits.
Location
10201 Bond Street
Westchester, IL 60154
United States
How to apply
Email cover letter, résumé and three professional references to Lianne Robinette, ******** with "Finance Director" in the subject field.
This information is provided by the party posting the listing and is solely responsible for its content. IGFOA is not responsible for the accuracy of the listing.
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