Finance, Strategy, & Performance - Administrative Assistant

Position Description
Working At Harris County Precinct 4:
You will be surrounded by team members who bring "heart, hustle, and higher standards" to work each day.
These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County.
The team you will be joining is innovative, dynamic, and forward-looking.
What you will do for Harris County Precinct 4 (HCP4)
In the core of HCP4's government efficiency, you'll find the Finance, Strategy, and Performance (FSP) team.
This dedicated team oversees budgets, manages procurement, and champions performance measures.
They work tirelessly to promote fiscal responsibility and bolster Precinct 4's data-driven strategies.
The Administrative Assistant will play a key role in providing essential administrative support to the Chief Financial Officer (CFO) within the FSP Division.
This position involves collaborating with the Director of the Office of Strategy & Performance and the Director of Finance while acting as a liaison with senior staff, partners, and internal team members.
Job Duties and Responsibilities:
The duties listed below are intended only as illustrations of the various types of work that may be performed.
* Administrative Support: Provide comprehensive administrative assistance to the CFO, including managing correspondence, scheduling appointments, and organizing files.
Ensure smooth and efficient operations within the FSP Division.
* Meeting Coordination: Schedule and coordinate meetings, prepare agendas, and handle logistics.
Take meeting minutes and track action items to ensure timely follow-up and completion.
* Project Assistance: Support the CFO and FSP leadership with various projects by tracking progress, organizing resources, and facilitating communication among team members.
* Communication Management: Serve as a point of contact between the CFO and internal/external stakeholders, ensuring effective and professional communication.
* Calendar Management: Manage the CFO's calendar, scheduling meetings, and prioritizing appointments to align with the organization's goals.
* Office Systems Maintenance: Develop and maintain efficient office systems and procedures to streamline operations and support the CFO and team.
* Special Tasks: Assist with special projects as assigned by the CFO, focusing on administrative tasks and project support.
* Other duties: Performs all other duties as assigned.
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ******
Requirements
Education:
* Bachelor's degree from an accredited college or university
Experience:
* Two (2) years of professional work experience as an administrative assistant or similar role
Comparable combination of education, training and/or experience may substitute for education on a year-for-year basis
Requirements:
* A Cover Letter and Resume must be attached to the application
Knowledge, Skills and Abilities:
* Skilled in MS Office 365 (Outlook, Word, Excel, PowerPoint, TEAMS, SharePoint, etc.)
and of software to manage portable document format files (Adobe Acrobat).
* Strong organizational skills; effectively prioritize and manage multiple tasks/initiatives,
* Excellent oral and written communications skills.
* Maintain high level of integrity, confidentiality, ethical standards - assumes personal responsibility for scope of position.
* Enjoys building and maintaining relationships with staff and has demonstrated ability to engage and convene diverse stakeholder groups.
* Self-starter and independent but works collaboratively.
* Values continuous learning and seeks ongoing training and development.
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application.
You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration.
"See Resume" will not be accepted for qualifications.
Preferences
Experience:
* Work experience as an administrative assistant or in a similar role within a financial or strategic planning environment (preferred)
General Information
Position Type, Salary and Typical Hours of Work:
* Regular | Full-time
Work Environment and Physical Demands:
* This position requires a significant amount of time outdoors and exposure to a variety of environmental and extreme weather conditions.
This position also requires traveling to parks located throughout the precinct and at long distances.
The ability to work outdoors during all seasons and to drive safely is essential.
The ability to operate standard office equipment and software platforms is required.
* Essential functions involve significant physical demands related to repeated lifting of up to 50 pounds unassisted, 100 pounds with assistance rarely; carrying tools, materials, and equipment over rough terrain; climbing, reaching, and bending.
Frequently to walk, sit, talk, drive, hear, bend, stoop, twist, and balance.
What You Will Get in Return:
You will be surrounded by team members who bring "heart, hustle, and higher standards" to work each day.
These leaders advance opportunity and justice as they deliver services to and advocate for the residents of Harris County.
The team you will be joining is innovative, dynamic, and forward-looking.
Featured Benefits:
Harris County employees receive a competitive salary plus medical, dental, and vision insurance at no cost to the employee after the first two months of full-time continued employment.
Vacation, sick-time, and floating holidays allow our employees to recharge and balance work and personal time.
Mandatory participation in our retirement program allows employees to save for retirement.
Various other benefits and discounts lead to the satisfaction and engagement of our employees.
HARRIS COUNTY IS AN EQUAL OPPORTUNITY EMPLOYER https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ******.
Employment is contingent upon passing a background check and drug screen.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
BENEFITS
Harris County offers a competitive benefits program, including comprehensive group health and related benefits plan as well as defined benefit retirement plan.
The following list of benefits is offered only to employees in regular (full-time) positions:
* Medical Coverage
* Dental Coverage
* Vision Coverage
* Wellness Plan
* Life Insurance
* Long-term disability
* Employee Assistance Program
* Ten (10) days of vacation each year for the first five (5) years of service
* Accrual rates increase based on years of service
* Eleven (11) County-observed holidays and one (1) floating holiday
* Professional development opportunities
* Dependent Care Reimbursement Plan
* Healthcare Reimbursement Account
* 457 Deferred Compensation Plan
The following benefits are also available to regular (full-time) employment and may be available to part-time employees:
* Retirement Pension (TCDRS)
* Flexible schedule (varies by department)
* Transportation Assistance (Metro RideSponsor Program)
In accordance with the Harris County Personnel Regulations, Group Health and related benefits are subject to amendment or discontinuance at any time.
Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County benefits website:
https://benefitsathctx.com/
01
Which of the following best describes your highest level of education completed as it relates to this position?
* High School or GED diploma
* Associate Degree
* Bachelor's Degree
* Master's Degree or higher
* None of the above
02
Which of the following best describes your verifiable professional work experience as an administrative assistant or similar role?
(Note: To be eligible for consideration, relevant experience should be clearly outlined in the employment history section of your application.
)
* Less than two (2) or years
* Two (2) years more but less than three (3) years
* Three (3) years or more but less than four (4) years
* Four (4) years or more but less than five (5) years
* Five (5) years or more but less than six (6) years
* Six (6) years or more but less than seven (7) years
* Seven (7) years or more but less than eight (8) years
* Eight (8) years or more
* I do not have this experience
03
Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook).
Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data.
Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code.
Makes interactive presentations by using hyperlinks and action buttons.
Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports.
Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel.
Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms.
Makes interactive presentations by using hyperlinks and action buttons.
Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup.
Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions.
Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it.
Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel.
Format documents for printing, comfortable using the printer menu to preview documents.
Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.
* Advanced
* Intermediate
* Basic
* Entry Level
* Not proficient
04
A cover letter and current resume are required along with the application.
Did you attach all the required documents to this application?
* Yes, I have attached the required documents to the application.
* No, I have not attached the required documents.
I am aware this could lead to disqualification.
05
Do you have work experience as an administrative assistant or in a similar role within a financial or strategic planning environment?
* Yes
* No
Required Question
Agency Harris County
Address 1111 Fannin St
Ste.
600
Houston, Texas, 77002
Phone 713-274-5445
Website https://www.governmentjobs.com/careers/harriscountytx