The Company Acumen, LLC provides government agencies with high-quality, impartial research and analytical tools to inform decision-making. The activities that we perform reflect the general principle that providers, policy makers, and public citizens should have the best available evidence upon which to base their choices.
The Role The Front Office Coordinator manages the front desk of our LA Office. They provide support to LA office staff as well as the organization as a whole by performing a variety of administrative, clerical, reception, facilities, and project-based tasks.
\n Under direct supervision, the Front Office Coordinator performs the following job functions: Office Administration: Greets visitors, answer questions, and screen incoming callsReceives, sorts, and routes all incoming and outgoing mail and deliveries Responds to inquiries received via phone, mail, and/or email or appropriately routes them to senior administrative employeesOrganizes and maintains paper and electronic filesPerforms general administrative duties i.e. copying, faxing, filing, shreddingCoordinates, purchases, and tracks office and kitchen supplies, weekly office food orders, and meals on an as needed basis with prior approvalMaintains expense tracker and conducts monthly reconciliation of credit card expensesMaintains conference rooms, kitchens, and common areasCoordinates with other administrative staff to ensure reception coverage during vacation, sick leave, and/or meal breaks Manages calendar appointments and schedules meetings as neededManages cleaning and inventory restock for company apartment Trains and acts as a primary and secondary Floor Warden for LA Office Emergency Preparedness Special Projects/Research Projects: Conducts internet research and summarizes findings Inputs, maintains, and verifies accuracy of dataAssists with drafting, formatting, copy-editing, proof-reading, and fact-checking memos, reports, presentations, spreadsheets, and other documentsMeets deadlines and manages tasksAssists with developing and improving company document templatesMay participate in planning company events In addition, the Front Office Coordinator: Complies with company policies and with applicable laws and regulationsSupports upper management and performs other duties as assigned Who You AreQualifications required to be successful in the role:Education and Experience: Bachelor's Degree 2-4 years of experience in a related role Position-specific Qualifications: Courteous and professional in person and on the phoneDemonstrated aptitude and enthusiasm for learningDemonstrated integrity, flexibility, and collaborative approach to workStrong information-gathering and analysis skillsAble to work occasional evenings and weekendsAble to use basic office equipment such as fax machine, copier, etc.Able to maintain confidential records and informationFamiliar with Microsoft Office Suite applications (Word, Excel, etc.), email, and internet browsers Additional Qualifications: Strong organizational skills and attention to detailStrong oral and written communication skills Able to prioritize tasks and meet deadlines in a fast-paced environmentAble to work in a team-oriented environmentAble to think critically and problem-solve Ideally you will also have: Ability to lift 20 lbs. and sit for long periods of timeFamiliarity with office administrative and company policies and proceduresFamiliarity with Emergency Preparedness and Employee Safety policies and proceduresInterest in health and social policy
\n$45,000 - $60,000 a year
This is an hourly position, with expected annual earnings ranging from $45,000-$60,000.
\nPlease note, this is an onsite position is available in our Los Angeles, CA office. We are excited to review your application and look forward to seeing how you can contribute to our mission!