Position Type:
Secretarial/Clerical/Administrative Assistant
Date Posted:
8/28/2024
Location:
PRA K-12 School
Prospect Ridge Academy
Creating Academic, Social, and Ethical Leaders
Part-time (6 hours per week)
Position Overview:
The Gifted and Talented (GT) Clerical Assistant plays a key role in supporting the Gifted and Talented program by ensuring adherence to procedures, managing organizational tasks, and facilitating communication.
This part-time position involves a variety of clerical and administrative duties to support the effective functioning of the GT program.
Duties and Responsibilities:
Data Management: Accurately input, update, and maintain data in GT-related systems, ensuring data integrity and confidentiality. Office Administration: Perform routine office tasks such as faxing, scanning, filing, and distributing mail to ensure efficient office operations. GT Identification Support: Assist in organizing and processing applications and assessments for identifying gifted and talented students. Advanced Learning Assistance: Help coordinate and support advanced learning activities, including scheduling, tracking student progress, and preparing reports. Scheduling Coordination: Aid the GT Coordinator in creating and managing schedules for meetings and student services related to the GT program. Resource and Material Management: Assist in locating, procuring, and organizing educational resources and materials for both students and staff. Communication Facilitation: Support communication between the GT Coordinator, students, parents, and staff, including drafting correspondence and handling inquiries. Record Keeping: Maintain accurate and up-to-date records of GT program activities, student information, and resource inventory. Administrative Projects: Assist with special projects and initiatives as directed by the GT Coordinator to enhance the GT program's effectiveness. Other Duties: Perform additional tasks as assigned to support the overall success of the GT program.
Education and Related Work Experience:
Associate's degree or equivalent work experience. Proven organizational and coordination skills with attention to detail. Excellent interpersonal skills with a strong emphasis on customer service and professional communication. Ability to work collaboratively in a team environment and adapt to changing priorities.
Additional Information:
This is a part-time position with flexible hours based on departmental needs. The role requires handling confidential information with discretion and maintaining a high level of professionalism.
Skills and Abilities
Read, write, and interpret documents such as rules, policy and expectation, agreements, rubrics, scope and sequence documents, and assessments. Understand and carry out instructions given in written, oral, or diagram form. Effectively solve problems through a positive, collaborative approach and proactively suggest updates to streamline office/school processes. Work collaboratively with various groups. Ability to work with limited supervision and to be self-motivated. Display punctuality and consistency in reporting to work, meeting deadlines, and responding to administrative directives, including attending training. Ability to use sound judgment and to maintain confidentiality.
Physical Requirements and Working Conditions
Primarily sedentary work at a computer; however, some duties are performed throughout the school and indoor or outdoor event locations with potentially adverse weather conditions. The employee is required to talk, walk, stand, hear, sit, and reach. The employee must occasionally lift and/or move up to 25 pounds. Vision abilities required include close vision, distance, color, peripheral, depth perception, and ability to focus. Provide backup assistance and coverage for other areas. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this job.
Reporting Relationship
This position reports to the GT Coordinator. Direct Reports: None. Hiring Rate: $16.25 per hour