Id 6205 Athletic Services Coordinator - 2 Hours/Day For 186 Days/Year (Pro-Rated)

ID 6205 Athletic Services Coordinator - 2 hours/day for 186 days/year (pro-rated) JobID: 6205
Position Type:
Athletics/Athletic Services Coordinator
Date Posted:
9/26/2024
Location:
Lakeridge Middle School
Date Available:
asap
Closing Date:
until filled
Additional Information: Show/Hide
Athletic Services Coordinator
2.0 hours/day for 186 days/year (pro-rated)
$21.28 - $29.25 (depending on experience)
Lakeridge Middle School
May be combined with posting 6206 - Administrative Assistant II
JOB SUMMARY
The Athletic Services Coordinator manages the interscholastic athletic programs and game management within the junior high schools and assists with athletic events at the high school.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Essential duties of this position include the following tasks.
Employees in this position perform some or all of the following tasks.
Other duties may be assigned at any time.
* Provides administrative support to the athletic department including conducting student athlete registration, verifying student eligibility, maintaining coaching certification files, preparing materials and correspondence, and coordinating transportation to athletic events.
* Maintains all confidential student athletic records including physicals, GPAs, insurance forms, fees and fines.
Maintains accurate filing systems for student athletes and coaches.
Maintains all insurance records and claim/accident forms and ensures proper completion.
* Participates in the hiring and orientation process for new coaches.
* Acts as liaison between principals, vice principals, coaches, officials, and the Bureau of Parks and Recreation.
* Maintains proper certification and training for the entire coaching staff (first aid, ASEP, Bloodborne pathogens, etc.
).
* Monitors and collects all participation fees.
* Facilitates effective communication between coaches, parents, athletes, and school administration, and serves as the initial point of contact for parents regarding athletic schedules.
* Supervises the management of equipment, facilities and supplies.
* Works with the league coordinators in the scheduling of inter-scholastic athletic contests.
Arranges for necessary equipment.
* Works with the assistant principal to arrange for the supervision of home athletic events.
Secures officials for all home contests and recruits personnel necessary for managing various athletic events.
* Prepares purchase orders in compliance with district procedures and manages the school athletic budget under the supervision of the assistant principal.
* Assists the custodians and maintenance personnel in coordinating maintenance programs for facilities.
* Refers promptly to the assistant principal information regarding incidents or conduct that could result in disciplinary action.
* Coordinates with physical education personnel in matters of sharing facilities, resources, and equipment.
Establishes a practice time schedule balancing competing requests for the same times/spaces.
* Ensures established procedures in regard to safety, accident reports, and insurance, are consistently followed by all athletic coaches and assistant coaches.
* Consistent, daily and punctual attendance.
NON-ESSENTIAL DUTIES AND RESPONSIBILITIES
Non-essential duties of this position include the following tasks.
Employees in this position perform some or all of these tasks.
Other duties may be assigned at any time.
* Represents Lake Oswego at meetings and conferences relating to junior high athletics.
* Trains new coaches/employees, substitutes, students and community volunteers.
* Operates various office equipment including telephones and photocopy machines.
* Attends in-service trainings, staff meetings and other meetings as assigned.
* Communicates information about district, school and/or departmental policies and procedures to students, staff, parents and patrons.
* Supervises students on school grounds and athletic fields, on field trips and at various school functions.
* Arranges for preparation of athletic fields prior to scheduled events.
* Reports issues to the principal and the appropriate authorities including safety, sanitary and fire hazards, vandalism, thefts and errant wildlife.
OTHER REQUIREMENTS
* Consistently follows all applicable federal and state laws and all district policies, rules and supervisor directions.
* Observes ergonomics of sedentary office work including placement of computers and monitors, and sitting alignment.
* Observes proper lifting techniques and other strategies to avoid accidents and personal injury while performing job duties.
* Performs other duties as assigned.
SUPERVISORY RESPONSIBILITIES
All school employees have some responsibility for supervising students and assisting in maintaining a safe environment.
QUALIFICATIONS
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
* High school diploma or GED is required.
An Associate Degree in a related field is preferred.
Three (3) years of previous experience in this or similar position preferred.
* Works well with others from diverse backgrounds.
Focuses on solving conflict, maintaining confidentiality, listening to others, keeping emotions under control, remaining open to others' ideas and contributing to building a positive team spirit.
Demonstrates the ability to remain calm and professional in an environment with frequent interruptions.
Interacts with staff and students appropriately.
* Ability to communicate English fluently both verbally and in writing, including proficiency in spelling and grammar.
Ability to respond to common inquiries or complaints from students, parents, staff, regulatory agencies, vendors and members of the community.
Ability to read and interpret documents including governmental regulations, safety rules and operating and maintenance instructions/ instruction manuals.
Ability to prepare routine reports and correspondence with high degrees of accuracy and professionalism.
* Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals.
Ability to calculate rates, ratios, percentages, proportions and area, including circumference and volume.
Ability to read and interpret various charts, bar graphs and similar visual data depictions.
* Ability to apply common sense understanding to carry out instructions furnished in oral, schedule or diagram form.
Ability to deal with problems involving more than one variable.
* Ability to effectively use office computers and internet access for email, research, word processing, database manipulation, visual presentations and general web-based applications.
* Ability to exercise good judgment and work effectively in a dynamic environment.
Demonstrated flexibility working with a wide variety of people with varied backgrounds and competing objectives.
* Valid First Aid Card and Oregon Driver's License are required.
Must have or be able to obtain various certificates, licenses and/or registrations as required by federal, state or local law(s) and/or determined by the district.
Physical Expectations:
The physical expectations described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations will be made to enable individuals with disabilities to perform the essential functions.
When performing the duties of this job, the employee is regularly required to talk, see, or hear.
The employee is frequently required to walk stand, sit, use fingers and hands for fine manipulation, handle or feel, reach with hands and arms and move around inside and outside of buildings.
The employee is occasionally required to, push, pull, bend, stoop, crawl, kneel and crouch.
The employee must lift and/or move up to 35lbs.
The employee may occasionally climb stairs or ladders.
The employee must have, with or without vision correction, close vision, distance vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
The work environment characteristics described here are representative of those an employee encounters performing the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
The work environment is a standard classroom, school office, gymnasium and athletic field setting.
The noise level of the work environment is usually low to moderate, but occasionally high depending upon the location, the student population and current activities.
The employee is occasionally exposed to wet or humid conditions and outdoor weather conditions, including seasonal heat and cold.
The employee may occasionally be exposed to contagious diseases, bodily fluids and blood-borne pathogens.
The employee may be exposed to moving parts of nearby machinery, a variety of cleaning agents, some hazardous chemicals and fumes, risk of electrical shock and mechanical vibration.
Special Requirements:
The person selected for this position must be able to provide: proof of educational requirements, verify identity and employment authorization, complete a pre-employment record check and be approved by the State Department of Education after having a Fingerprint-Based Criminal History Verification completed.
The selected candidate will pay $10-$20 for a set of fingerprints and $66.00 for the verification check.
Note: This is not necessarily an exhaustive or all-inclusive list of responsibilities, skills, duties, requirements, efforts, functions or working conditions associated with the job.
This job description is not a contract of employment or a promise or guarantee of any specific terms or conditions of employment.
The school district may add to, modify or delete any aspect of this job (or the position itself) at any time as it deems advisable.
Equal Opportunity Employer:
The Lake Oswego School District is committed to being an antiracist, Equal Employment Opportunity and Affirmative Action employer.
We are committed to ensuring diversity and inclusion in all aspects of recruitment, selection, and employment without regard to race, disability, gender identity/expression, sexual orientation, national origin, ethnicity, religion, veteran or military status, or any other category protected under the law.
LOSD is committed to providing reasonable accommodations in our recruitment procedures for individuals experiencing a disability.
If you need assistance or accommodation due to a disability, please contact us at 503-534-2000.
Speech/Hearing impaired persons may contact the district for assistance through the Oregon telecommunications Relay Service at 1-800-735-2900
Lake Oswego School District is a Drug-Free/Smoke-Free Workplace