Intermediate Office Assistant

Salary: $23.31 - $28.87 Hourly

Location : Within the boundaries of the Long Beach Unified School District, CA

Job Type: Substitute/To fill future vacancies as they occur

Job Number: 25-0118-0673

Department: Site To Be Determined

Opening Date: 10/30/2024

Closing Date: 11/20/2024 4:30 PM Pacific

Job Summary Please note: The current need in this classification is for temporary Intermediate Office Assistants. An eligible list will be created to fill future vacancies as they occur.
A separate application must be submitted if applying for Intermediate Office Assistant - Bilingual Spanish. All applications must be submitted online.
If you would like application assistance our office hours are Monday through Friday from 8:00 am to 4:30 pm.
Our office is located at 4400 Ladoga Ave., Lakewood, CA 90713. All notices for this recruitment will be sent via email.

Under the direction of an assigned supervisor, perform a variety of general and varied clerical duties in support of an assigned District office or program; serve as receptionist answering phones and greeting and assisting visitors; perform related duties as assigned.

Examples of Duties

The classification specification does not describe all duties performed by all incumbents within the class.
This summary provides examples of typical tasks performed in this classification.

Perform a variety of general and varied clerical duties in support of an assigned District office or program; type letters, memoranda, contracts, minutes, agenda items, bulletins, newsletters, reports, requisitions or other materials from detailed or rough copy; compose routine correspondence; proofread completed typing assignments.
EServe as receptionist and answer telephones; take messages and provide information related to office programs, schedules, activities, policies, procedures and other information as requested; direct calls to appropriate personnel; greet and assist visitors.
ECommunicate with other departments, District staff and outside organizations regarding office operations, activities, supplies, policies and procedures and student information; prepare and coordinate administrative schedules and calendars as directed.
EReceive, sort and distribute incoming mail; post notices and distribute flyers and informational posters; assist in the preparation and dissemination of materials and information to the public and staff regarding various events and programs.
ESort and file materials according to established procedures; establish, maintain and purge records, logs, inventories and various files; input information into computerized database and generate reports and lists as assigned; duplicate and distribute materials.
EInventory, order, receive, store and distribute office supplies, materials and equipment; follow-up with vendors concerning missing or incorrect orders; receive equipment and material orders from school sites; prioritize requests; process and route orders according to established procedures; maintain related records.
E Collect and compile information, documents and data from files and records to be included in reports and files; prepare graphic presentations and charts as assigned.
EReceive monies and make deposits in accordance with established procedures; maintain related financial records; monitor expenditures as assigned by the position.
EReceive employee absence calls from District sites; prepare related forms and lists; fill vacancies according to established procedures; notify sites that substitute workers have been assigned.
EOperate a variety of office equipment including a copier, fax machine, calculator, typewriter and a computer; arrange for repairs of equipment as directed.
ESchedule appointments for employees to take identification badge pictures; take photographs and prepare badges; send out badges to employees.
EAssist in organizing field trips, special events, orientations, meetings and staff development trainings.
ETrain and provide work direction to new employees as assigned; prepare and post work schedules; prepare time sheets or assist with recording and computing employee time sheets as assigned.
EAssist other departments and secretarial staff as assigned.
EAssist with health screening procedures at school sites as assigned by the position; record results.
EPerform related duties as assigned.Note: At the end of some of the duty statements there is an italicized "E" which identifies essential duties required of the classification.
This is strictly for use in compliance with the Americans with Disabilities Act.

Employment Standards Knowledge of:

Modern office practices, procedures and equipment.
Operation of a computer and assigned software.
Record-keeping and filing techniques.
Telephone techniques and etiquette.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Oral and written communication skills.
Interpersonal skills using tact, patience and courtesy.
Basic math.

Ability to:

Perform a variety of clerical duties in support of an assigned District office or program.
Communicate effectively with students, parents, staff and administration.
Learn, interpret and explain applicable laws, codes, rules, regulations, policies and procedures.
Learn District organization, operations, policies and objectives.
Answer telephones and greet the public courteously.
Maintain records and files.
Understand and follow oral and written directions.
Establish and maintain cooperative and effective working relationships with others.
Meet schedules and time lines.
Receive, sort and distribute mail.
Add, subtract, multiply and divide quickly and accurately.
Operate a variety of office equipment including a computer and assigned software.
Complete work with many interruptions.

Education and Training:

Graduation from high school or equivalent.

Experience:

One year of clerical experience involving public contact.

Or

One year of experience as an Office Assistant with the Long Beach Unified School District.


Any other combination of training and/or experience that could likely provide the desired skills, knowledge or abilities may be considered.

Special Requirements

Some positions in this classification may require the use of a personal automobile and possession of a valid California driver's license.

SELF-CERTIFICATION OF TYPING/KEYBOARDING SKILLS:

This classification requires that incumbents be skilled in typing/keyboarding at a minimum of 35 words per minute.
A typing test will not be given.
Incumbents must certify in writing that they have such skills at the time of appointment to this class.
Demonstrated proficiency will be expected during the probationary period for the class.

Nondiscrimination Statement: The Long Beach Unified School District prohibits unlawful discrimination, harassment (including sexual harassment), intimidation, or bullying, targeted at any student or employee by anyone, based on the student or employees actual or perceived race, color, ancestry, nationality, national origin, immigration status, ethnic group identification, ethnicity, age, religion, marital status, pregnancy and related conditions, parental status, physical or mental disability, medical condition, sex, sexual orientation, gender, gender identity, gender expression, or genetic information, or association with a person or group with one or more of these actual or perceived characteristics.
For questions or complaints, contact Equity Compliance Officer: Steve Rockenbach, Director of Employee Relations,1515 Hughes Way, Long Beach, CA 90815, 562-997-8220, and Title IX Coordinator: Kimberly Dalton, Director of Human Resource Services, 1515 Hughes Way, Long Beach, CA 90815, 562-997-8108, and 504 Coordinator: Jenny R. Acosta, Program Administrator, 2221 Argonne Ave, LB 90815, 562-986-6870, .SELECTION PROCEDURE:This examination process will consist initially of a "paper screening" of the applicant's training, background, and experience.
Candidates whose background, skills, and expertise most closely match that which we are seeking, will be invited to continue in the selection process.
This process may be comprised of any of the following: supplemental application; written examination(s); qualifications appraisal interview; performance or technical examination, scored on a job-related basis.
Only the most highly qualified candidates will be invited to continue in the examination process.
Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.


The District provides excellent medical, dental, vision and life insurance benefits as well as an income protection plan for eligible Classified employees.

For more information regarding health benefits please visit:

Classified employees earn paid vacation at the initial rate of 14 days for full-time 12 month employees (.055 hour for each hour worked) and receive increases after 5, 10, and 15 years of service for a total of 21 days after 15 years.

12 month Classified employees earn 13 working days of sick leave each year which are accumulated indefinitely.
Employees of other California school districts who have accrued sick leave may transfer it to LBUSD in accordance with the California Education Code.

12 month Classified employees receive 14 paid holidays per year.

01

Completion of the following supplemental questions is required of all applicants.
This is considered a test component in the examination process.
An evaluation of candidates' responses will be made by a screening panel following the application deadline.
A limited number of candidates who best meet the needs of the District will be invited to continue in the examination process.
It is important that your responses are clear and concise.
Responses that are incomplete or unclear will not receive credit.
Your Work Experience in the application must also include all of your recent and relevant experience in order for your application and supplemental to be considered.
For those questions to which you have no response, please indicate "no response".DO NOT refer the reader to your resume.
A resume will not be accepted in lieu of completion of the required application or supplemental materials.
Resumes are not reviewed, therefore information on the resume will not be considered in the screening of the application.
Please answer by selecting "Yes" as confirmation that you read these instructions.
Yes, I have read the instructions and understand a resume will not be considered in the screening of my application.

02

There is a need for temporary/substitute Intermediate Office Assistants.
If you are interested in a temporary substitute assignment, please indicate your interest below.Temporary/Substitute assignments allow you to pick up shifts that work with your schedule Monday-Friday, with times ranging between 7 am to 5 pm.
These temporary assignments will allow you to get familiar with our sites and District prior to being considered for permanent employment opportunities.
I would like to be considered for temporary assignments and for permanent employment opportunities. I am not interested in the temporary assignments, but would like to be considered for permanent employment opportunities.

03

This application is for Intermediate Office Assistant ONLY.You must submit a separate application if you are interested in applying for any of the other related positions:- Intermediate Office Assistant - Bilingual SpanishYou may be able to cut and paste answers to similar questions on each application.
Please answer by selecting "Yes" as confirmation that you have read this information.
Yes, I have read this information.

04

This position requires graduation from high school or the equivalent.
Do you meet this requirement?
Yes No

05

This position requires one year of clerical experience involving public contact or one year experience as an Office Assistant with the Long Beach Unified School District.
Please note: Your clerical experience must be clearly listed under your work experience.
If this work experience is not clearly listed you may be disqualified from participating in the examination and consideration for permanent employment.
Please select your qualifying experience.
I have one or more years of clerical experience involving public contact. I have one or more years of experience as an Office Assistant with the Long Beach Unified School District. I have less than one year experience.

06

Some positions in this classification may require the use of a personal automobile and possession of a valid California driver's license.
Are you willing and able to meet this requirement?
Yes No

07

Are you willing and able to work in an office environment with constant interruptions?
Yes No

08

Are you willing to deal with parents, students, principals, teachers, staff and the public in a patient, cooperative, tactful and friendly manner, showing discretion and sensitivity to their needs?
Yes No

09

Working environment may include potential for contact with blood and other bodily fluids and exposure to bloodborne pathogens and communicable diseases.
Are you willing and able to work in this environment?
Yes No

10

Are you willing to perform monotonous, routine and repetitive work, over and over again such as filing, making calls and making packets of materials while remaining motivated and enthusiastic?
Yes No

11

Are you willing and able to perform the duties of this classification?
Yes No

12

This position requires typing/keyboarding skills at a minimum of 35 words per minute with minimal errors (i.e.
0 - 7 errors).
Please indicate your typing speed in the space below:

13

If appointed, I understand demonstrated proficiency will be expected during the probationary period.
Failure to meet the minimum required typing skills will result in disciplinary action up to and including dismissal.
Yes, I understand demonstrated proficiency will be expected during the probationary period. No, I do not meet the demonstrated proficiency that will be expected during the probationary period.

14

Have you applied for any non-bilingual Intermediate Office Assistant positions with the Long Beach Unified School District in the past 90 days?
Yes No

15

Please certify that you have reviewed your work experience and supplemental section for completeness and accuracy, ensuring that all relevant work experience is reflected.
(This experience MUST be reflected in your application and work experience.
Failure to provide this information clearly may disqualify you from moving forward with this recruitment.)
I certify that my application is complete and accurate.

16

I understand that exam segments may be conducted online and may require access to a computer with an internet connection and Google Chrome or Firefox browsers.
The exam components may also require access to a computer, smart phone, or tablet with internet connection and a video recording device.
I understand that it is my responsibility to contact Personnel Commission immediately proceeding the exam invitation requiring such devices if I do not have access to the required technology.
Yes, I understand

17

PLEASE NOTE: All notifications will be sent via email.Applicants must check their emails on a regular basis to find out their status on an application.
Emails we send may be caught by spam filters and it is the responsibility of the applicant to check their spam/junk folder.
I am aware I must check my emails, including spam/junk folder, on a regular basis to find out the status of my application.
All notifications will be sent via email.

Required Question