Lab Admin Assistant

Salary: $17.82 - $30.64 Hourly

Location : Emery County, UT

Job Type: Full Time

Job Number: 42471

Agency: 560 Department of Natural Resources

Unit: 0910 DNR OFFICE OF ENERGY DEVELOPMENT

Opening Date: 09/26/2024

Closing Date: 10/10/2024 11:59 PM Mountain

FLSA: Non-Exempt

Recruiter: Kenneth Favor

# of Openings: 1

Background Check: You must successfully pass a criminal history check.

Schedule Code: B - Competitive Career Service - Employment in this position requires a probationary period.

Benefits: This position is eligible for a full benefits package.
See benefits tab below for details.

EEO Statement: The State of Utah is committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity, or Veteran status.
We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.
For accommodations, dial 711 or TTY: 800-346-4128.

Job Description Why you should join our team:
Energy is the foundation of modern society.
It is the engine that provides our communities with food, water, and healthcare and empowers us to innovate and advance our society.
As part of the Office of Energy Development, your efforts will play a key role in helping shape Utah's energy future.
Be part of the team that provides evidence-based solutions and policy recommendations that keep Utah burning bright.

Job Description:
We are seeking a highly motivated Administrative Assistant for the Utah Office of Energy Developments' Utah San Rafael Energy Lab.
The Administrative Assistant will help support the work of the lab, leveraging agency policies, procedures, and practices.
The person in this role will need the ability to work independently and provide administrative support for a major statewide program that may include one or more of the following duties: coordinate grant applications and paperwork, coordinate and schedule projects and/or activities; provide high-level administrative support to the director, and lab staff as needed; facilitate and coordinate committee and board meetings; coordinate/schedule meeting or conference rooms and arrange for speakers, equipment, etc.
; maintain calendars, schedules and coordinate executive appointments and travel arrangements.
The Administrative Assistant will report to the Utah San Rafael Energy Lab Director and work closely with the Finance Director

Principal Duties: Provides administrative support.Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, and other customers.Coordinates and/or acts as a liaison between agency or work unit and other agencies, work units, organizations, suppliers, etc.Reviews incoming correspondence; initiates replies as appropriate; routes matters requiring action by staff or other organizations and follows up to ensure actions are completed.Schedules and/or coordinates appointments, meetings, facilities, equipment, etc.
and follows up as needed.Facilitate and coordinate committee and board meetings to coordinate agency activities and facilitate agency goals and initiatives.Coordinate paperwork and forms required for grant proposals. Qualifications: A high school diploma is required for this position.
Knowledge of standard business and office practices.
Knowledge of administrative and clerical procedures and systems such as Microsoft Office, managing files and records, and ability to type.
Exceptional communication skills, both written and verbal, with the ability to engage effectively with diverse audiences.
Ability to work independently and as part of a team.
The Ideal Candidate: Excellent written and verbal communication skills.Strong collaborative skills with the ability to work effectively in a team environment.Ability to adapt to changing priorities and work effectively in a dynamic environment.High level of accuracy and attention to detail in all aspects of work. Benefits:
The State of Utah offers eligible employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program.
Please click the following link for a detailed information page: To access a Total Compensation Calculator in Excel format click

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01

Only applicants selected for an interview will be contacted.The interview selection process is based on your answers to the application questions.
Your answers to the questions on this application should be specific to the question that was asked and must be supported by your resume or work history otherwise you may not receive credit.
Failure to answer the application questions completely and appropriately may result in disqualification, this includes copy/pasting your resume instead of answering the question.
"See resume" or "see work history" are not acceptable answers to any question.Do you understand and agree to follow the above statement?
Yes No
02

How many years of experience do you have providing administrative support?
0-1 year 2-4 years 5+ years
03

Provide a brief summary of experience providing administrative support.
(Please do not say see resume)

04

What is your familiarity with Microsoft Office suite?
Beginner Intermediate Expert
05

Provide a brief summary of your experience using Microsoft Office Suite, including the specific programs used.
(Please do not say see resume)

06

The work location for this position is in Orangeville, Utah, at the Utah San Rafael Energy Lab.
However, on occasion it will be necessary to travel to the main office, the Utah Office of Energy Development, in Salt Lake City.
Although the expense of this travel would be covered, is there anything that would prohibit you from traveling to Salt Lake?
Yes No
07

Please indicate how you heard about this specific job posting.
State of Utah job site (www.governmentjobs.com/careers/utah) Referred by a Friend or Family Indeed Other External Job Board or Site LinkedIn Social Media (Facebook, Twitter, etc.
) DWS job website (www.jobs.utah.gov) Advertisement (Digital Ad, Billboard, Print, etc.
) Professional Network (Association, Membership, Work Colleague) University Network (Handshake, School Job Board, Career Center, etc.
) Contacted by a Recruiter Career or Job Fair Internship Interviewed for different position Internal communications (Agency/Division, etc.
) Other (not listed above)
Required Question