Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence.
Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation.
With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.
Our client is a nationally renowned litigation law firm concentrating on complex civil matters.
The firm's expertise is diverse but focused in the areas of toxic tort, complex product liability, local government, general liability, and commercial litigation.
They approach litigation as a unified team, integrating our efforts with those of our clients to advance their interests wherever they do business.
Their goal is always to deliver optimal results at the best possible value.
Our client has an immediate opening for a Legal Administrative Assistant in their Miami office.
Primary Responsibilities: Formatting briefs appendix, pleadings, and correspondences, producing Table of Contents and Table of Authorities and other legal documents.
Prepare shells for attorneys in the preparation for all motions, discovery and trial documents.
Maintain Microsoft Outlook Calendars for attorneys.
Regularly and accurately proofreads all documents to ensure accuracy and completeness prior to distribution or filing.
Filing of legal documents with state and federal courts (e-filing knowledge is a must).
Update and maintain client files in a timely manner.
Prioritize and execute attorney assigned tasks quickly and accurately, while being organized and detailed oriented.
Review and ensure accuracy of vendor invoices; prepare accurate check requests and timely submit invoices for payment to client or accounting via Chrome River.
Timely and accurate submission of expense reports for attorneys via Chrome River.
Edit prebills and work with Billing Coordinator to ensure accurate invoicing is sent to clients on monthly/quarterly basis via Aderant Prebill Manager.
Coordinate travel arrangements for attorneys.
Assist in the timely submission of conflict checks and client intake forms.
Prepare for trial as needed by assisting paralegals and attorneys.
Personal Attributes: Possesses a strong understanding and abides by the policies and procedures of the firm.
Flexible and willing to pitch in wherever needed.
Demonstrates a positive attitude and is approachable.
Adapts well to fluctuations in workload and changes in responsibilities.
Able to work in highly-stress situations with a very demanding case load.
Presents written communications that are concise and accurate.
Exhibits confident and professional verbal communication skills.
Effectively communicates with clients and vendors.
Answers questions clearly and thoroughly.
Team Player and Problem Solver.
Skills and Abilities: Knowledge of Lexis Nexis/File & Serve Express, Odyssey, Pacer, ECF, iManage or other comparable document management system Knowledge of Word, Outlook, PowerPoint, Excel, Chrome River, ShareFile, Google Drive, DropBox, and CompuLaw (Aderant knowledge is a plus).
Knowledgeable of State and Federal Rules.
Attendance & Punctuality: Consistently arrive at work/meetings on time; ensure work responsibilities are covered when absent.
Communication: Possess excellent verbal and written communication skills.
Customer Service: Respond promptly to attorney and client requests for service and assistance; meet commitments.
Dependability: Follow instructions; complete tasks on time; commit to the hours necessary to complete assignments; work independently.
Team Work: Contribute to building a positive team spirit; support everyone's efforts to succeed.
Technical Skills: Possess superior Microsoft Suite skills; ability to use phone system, copier, scanner, fax, and printer.
Minimum Qualifications: Minimum of a high school diploma required (College degree is preferred, but not required).
Minimum of three to five years of experience as litigation assistant.
Notary Public (preferred, but not required).