Salary: $50.27 - $61.11 Hourly
Location : Palmdale, CA
Job Type: Full Time
Job Number: MA10232024
Department: Resource and Analytics
Opening Date: 10/23/2024
Closing Date: Continuous
Description
FLSA Status: Non-Exempt
JOB SUMMARY
To perform technical level administrative and/or program related duties in assistance to District's Departments or divisions; to research, collect, and analyze data and prepare draft reports; to provide some highly responsible administrative duties in support of the Department heads and supervisors.
Supervision Received and Exercised
Receives general supervision from the Resource and Analytics Supervisor.
Examples of Duties
Duties may include, but are not limited to, the following:
Respond to requests for documentation related to assigned area of responsibility; explain and interpret assignment area policies and procedures to internal or external customers.
Perform technical and paraprofessional duties related to area of assignment including interpreting, analyzing, and determining compliance or acceptance of information and materials; prepare reports to document results of duties performed.
Review verify and process documents related to department activities including budgets, contracts, grants, claims, legislation, and other specialized documents based on area of assignment.
Track, plan and oversee an energy program.
Prepare various reports on operations and activities of assigned departments.
Provide or coordinate staff training.
Coordinate with District regulators regarding scheduled maintenance; coordinate with other utilities and agencies about energy needs and programs.
Answer questions and provide information to the public; investigate complaints and recommend corrective action as necessary to resolve complaints.
Assist professional staff in performing and conducting studies, special projects, administrative and technical functions; perform data collection and analysis; prepare draft reports and technical documents.
Ensure areas of responsibilities are in compliance with related laws, codes, ordinances, and legislation; advise staff of any irregularities in compliance.
Establish and maintain a wide variety of filing and reporting systems as necessary; develop record keeping procedures; provide relevant information to relevant parties;•prepare and type correspondence, and compile and type reports.
Compile and develop information for special studies and reports from a variety of resources; assist with various special projects, including coordination, research and development of systems.
Assist with maintenance and implementation of new software technologies and systems.
Assist supervisor with a variety of administrative operations and prepare or recommend procedural modifications.
Coordinate and assist in the.
development and administration of a -department or division budget; prepare budget reports; compile annual budget requests; monitor and control expenditures; and, track and reconcile invoices.
Prepare cost estimates for budget recommendations; submit justifications for materials, equipment and supplies; monitor and control expenditure.
Independently respond to letters, electronic mail, and general correspondence based on areas of assignment.
May perform a wide variety of complex, responsible, secretarial and administrative duties for executive staff and other management personnel; provide routine analytical support.
Build and maintain positive working relationships with co-workers, other District employees, and the public using principles of good customer service.
Perform related duties as assigned.
Typical Qualifications Knowledge of: Principles and practices of administrative and/or technical area to which assigned including, but not limited to, claims, legislation, budget, grants, and personnel.
Principles and practices of intermediate analytical research methods, project coordination, training, budget monitoring, safety management, and report writing techniques.
Modern office equipment, procedures computer hardware, and software, including word processing, database, spreadsheet and accounting applications.
Techniques and principles of effective written and oral communication.
Pertinent local, State and Federal laws, codes, ordinances, District functions, policies, rules and regulations.
General functions and objectives of governmental utility services.
English usage.
basic mathematical calculations and statistical methods.
Advanced knowledge of excel spreadsheets.
Ability to: Perform Technical level administrative and/or program related duties.
On a continuous basis, know and understand all aspects of the job; intermittently review documents related to department or division operations; analyze work papers, reports and special projects; identify and interpret technical and numerical information; observe, identify and problem solve office operations and procedures; understand, interpret and explain policies and procedures; explain operations and problem solve office issues for the public and with staff; observe and problem solve operational and technical policy and procedures.
Operate a personal computer utilizing spreadsheet, word processing and database software at an intermediate to advanced level.
Interpret and explain pertinent water system construction, installation, repair, and maintenance practices and department policies and procedures.
Perform independent research in carrying out technical administrative and technical duties.
Collect, compile, analyze and present a variety of data in a meaningful way.
Develop and implement various data collection and reporting systems.
Review budget submissions and revisions for mathematical and accounting accuracy.
Assist in the development and monitoring of an assigned program budgets.
Understand District policies and practices to objectively analyze situations to determine proper course of action.
Understand and interpret complex policies, procedures, and regulations of outside agencies as necessary to assume assigned technical responsibilities.
Obtain information through interview; handle multiple project assignments; deal firmly and courteously with the public.
• Analyze situations quickly and objectively to determine proper course of action.
Coordinate the development and monitoring of an assigned program project budget: project, track and reconcile expenses, schedule appropriate staff training.
Compose professional quality correspondence; write highly detailed technical and analytical reports.
Maintain a high level of confidentiality of a wide range of sensitive information.
Establish and maintain effective working relationships with those contacted in the course of work.
Communicate clearly and concisely, both orally and in writing.
Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying.
A typical way to obtain the knowledge and abilities would be:
Experience
Five years of responsible administrative support or technical experience preferably in the subject area to which assigned.
One year of lead supervisory experience is highly desirable.
Education
Equivalent to a bachelor's degree from an accredited college or university with major course work in accounting, finance, business administration, public administration or a related field or Associate degree with three additional years of experience.
License and Certificate Possession of, or ability to obtain a valid California Driver's License.
May be required to obtain special certifications, depending on area of assignment.
Supplemental Information
PHYSICAL DEMANDS AND WORKING CONDITIONS
The physical and mental demands described here are representative of those that must be met by employees to successfully perform the essential functions of this class.
Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Environmental Conditions:
On a continuous basis, sit at desk for long periods of time; intermittently walk or stand in the field and sit while driving in vehicle or operating equipment; twist and reach office equipment; write and use keyboard to communicate through written means; perform simple grasping and fine manipulation; lift or carry weight up to 25 pounds.
Mental Demands
While performing the duties of this class, an employee is regularly required to use written and oral communication skills, read, and interpret complex date and information; use math and mathematical reasoning; analyze and solve problems; observe and interpret people and situations; learn and apply new information; perform highly detailed work on multiple, concurrent tasks; work with constant interruptions; interact with District managers and staff, customers, and the public.
Approved: July 26, 2021
Palmdale Water District provides its full-time employees with a comprehensive package of benefits to round out employees' total compensation program.
Group Health, Dental, and Vision Care Coverage
The District currently covers the cost of premiums for the lowest tier of health, dental, and vision care coverage for employee and the employee's eligible dependents for the plan all employees would qualify for.
Six health care plansAnthem Classic PPO, Anthem Advantage PPO, Anthem California Care HMO, Anthem Consumer Driven, Kaiser Consumer Driven and Kaiser HMO; two dental plansDelta Dental and Delta Care HMO; and one vision care planVision Services Plan, are offered.
Open enrollment, where you may switch between health care coverage plans, are held annually.
Group health, dental, and vision coverage is effective the first of the month following one month of continuous full-time employment.
Life Insurance
The District offers $10,000 life insurance for employees.
Additional supplemental insurance may be purchased and paid through automatic payroll deductions.
Vacation
You will accrue two weeks (6.67 hours per month) of District-paid vacation time each year during your first five years with the District.
After probation is completed, you may take vacation time with your supervisor's approval.
At year six with Palmdale Water District, you will accrue three weeks (10.00 hours per month); each year from year 6 through 16 you will receive an additional 4.00 hours per year; and after twenty years you will accrue five weeks (16.67 hours per month).
Administrative Leave
Administrative Leave is available to Managers at 80 hours annually; and Supervisors at the rate of 40 hours annually.
Sick Leave
You are allowed 96 hours of sick leave per year.
You may accumulate up to a maximum of 250 unused sick days.
When you retire, your unused sick days are calculated into your CalPERS service credit time.
If your employment is terminated, the time is lost.
Public Employees Retirement System
As a full-time public employee, you are automatically enrolled in the Public Employees Retirement System (CalPERS).
Employees pay the employee portion of CalPERS.
Holidays
Employees receive twelve paid designated holidays plus two paid floating holidays per year.
Floating holidays must be taken by December 31 of each year or they are lost.
Miscellaneous
The District provides employees miscellaneous leaves including bereavement, military, and jury duty.
Credit Union
All District employees are eligible to join the Logix Banking Credit Union.
Deferred Compensation
Through automatic payroll deductions, you may participate in a 457 deferred compensation program that allows you to reduce your current taxable income by deferring some of your pay to an authorized investment until your retirement.
Educational Assistance
Employees who have completed the probationary period and achieved regular status may be reimbursed up to $3000/$5250 per year for the cost of tuition, fees, mileage, parking and books for qualified and approved voluntary education programs undertaken outside regular working hours.
Uniforms
When an employee's job assignment requires a uniform be worn, the District will provide and maintain the uniforms.
Employee Communication
The employee newsletter, The Employee Buzz., is published monthly and is designed to provide recognition to employees for on-the-job accomplishments and to inform employees about issues relating to the District.
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