Department: OBGYN-Medical Education-412402
Career Area: Administrative/Clerical Support
Is this an internal only recruitment?: No
Posting Open Date : 04/29/2024
Application Deadline: 05/24/2024
Position Type: Permanent Staff (SHRA)
Position Title: Admin Support Specialist - Advanced
Salary Grade Equivalent: GN08
Working Title: Medical Education Administrator
Position Number: ********
Vacancy ID: P018861
Full-time/Part-time Permanent/Time-Limited: Full-Time Permanent
Hours per week: 40
Work Schedule: Monday – Friday
8:00 AM – 4:00 PM or 9:00 AM – 5:00 PM
Work Location: Chapel Hill, NC
Position Location: North Carolina, US
Hiring Range: $45,747- $58,870
Pay Band Information: To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet .
Be a Tar Heel!: A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities . Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.
One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.
University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package , paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance. Primary Purpose of Organizational Unit: The Department of Obstetrics and Gynecology comprises the core of the UNC Women's Hospital, and has as its purpose the education and training of medical students, residents, and fellows while also providing clinical care to the people of North Carolina. The Medical Education Division manages graduate and undergraduate programs for residents, third year students, and fourth year students. Additionally, this office is responsible for the Department's AHEC programs and the Reproductive Medicine course for the 2nd year Medical School class and management of the Department's CME programs. A primary mission of the Department along with research, clinical care, and community service, is to provide excellent undergraduate and graduate education in women's health, and to produce excellent providers with experience in all areas of our diverse specialty.
Position Summary: In the role of Medical Education Administrator, this position assists with the management and direction of the Medical Education Division, ensuring the effective running of the Division and Educational Programs. The position provides administrative support to the Director of Undergraduate Medical Education, the Medical Education Division Director, and the Medical Education Division Manager and manages daily operations of the Medical Education Office. This includes providing essential information to the public about our educational programs, processing reimbursements and travel requests and other core administrative needs. This position actively manages key aspects of the Medical Education Division evaluation programs. This position is the primary administrative resource to faculty and residents for second, third, and fourth year course coordination for our department.
Every year, our departmental undergraduate programming educates over 300 medical students in the basic clinical, didactic, and operative concepts and procedures of obstetrics and gynecology. The coordination of these programs involves responsibilities for functions and services that are provided for the students, faculty, and staff of the UNC School of Medicine. These functions include but are not limited to gathering information, planning and executing student schedules, lecture syllabi, and faculty support.
This position will be required to work 5 Saturdays out of the year to help the Educational Divisional activities (4 Saturdays for interviews and 1 Saturday for graduation banquet). Minimum Education and Experience Requirements: High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.
Required Qualifications, Competencies, and Experience: The selected candidate must have excellent written and verbal communication skills and be able to independently manage projects. This candidate must be able to gather information from multiple sources and synthesize it. Must have Microsoft Word and Excel experience.
Preferred Qualifications, Competencies, and Experience: Prefer candidate with experience or knowledge of Medical Education Programs, creating schedules and student orientation.
Candidate with Sakai or other web-based course interface system experience is a plus. Campus Security Authority Responsibilities: This position is designated as a Campus Security Authority in accordance with the Clery Act. This position will be required to report Clery crimes to the Clery Compliance Manager and complete annual training about reporting responsibilities.
Position/Schedule Requirements: Weekend work occasionally
