Municipal Court Clerk Ii

Municipal Court Clerk II Location Bend, OR (Larkspur area) : Summary The City of Bend is currently accepting applications for one (1) regular, full-time Municipal Court Clerk II. This position is represented by the City of Bend Employee Association (COBEA) and is FLSA non-exempt (overtime eligible).
To be considered for this position, applicants must have a complete application that includes all of the following items: The online application via NeoGov (access also available on City of Bend website under Human Resources/Job Openings) Attached formal Cover Letter (required) Attached formal Resume (required) Attached valid Credentials, Certifications and Licensing (if applicable) Applicants must provide certification that they are a veteran or disabled veteran to receive veteran's preference. For more information click here . Applications received by Thursday, November 30, 2023 (11/30/2023) at 12:00 pm (noon) PST will receive preference for initial review, but position shall be Open Until Filled. Position Summary This class ensures the integrity of the City's Municipal Court records by performing a variety of clerical and administrative support duties including processing court files/cases, case research, payment plan reviews, and maintaining security and custody of court records; provides extensive face-to-face and telephonic information; and handles large sums of money daily. (Intermediate level).
Functions, Duties and Responsibilities The following duties ARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this classification. Shown are duties intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties. Processes court information, files, and cases, which includes: preparing, processing, composing, and proofreading a variety of court documents; organizing and maintaining court trial calendar; coordinating court appearances; arranging for interpreter services; entering information into databases; completing abstracts for DMV and court records; and/or, performing other related activities.
Reviews and monitors on-going case files, which includes: identifying appropriate forms to be completed or received; monitoring case status; preparing letters to defendants; tracking tickler file; re-issuing suspensions; processing dispositions and trial notices; and/or, performing other related activities.
Provides customer service to the general public and other agencies by responding to inquiries and requests for information, explaining policies and procedures, communicating fines, providing fine reductions based on Judge's matrix formula, and/or providing other applicable information; checks in defendants, witnesses, attorneys, and police officers for court procedures.
Performs a variety of bookkeeping activities, which includes: receiving and processing fine, bonds, penalty assessments, fees, collections, and other related payments; balancing accounts; issuing receipts for payments and bonds.
Performs various clerical duties utilizing standard office equipment, to include: screening incoming calls; taking and transmitting messages; distributing mail; filing; making photocopies; performing data entry; typing; and word processing.
Complies with safety requirements of the position and actively promotes safe work practices.
In an emergency event or an officially declared State of Emergency, responds as directed to ensure the restoration of essential public services, facilities and infrastructure.
Performs other duties of a similar nature or level.
Knowledge, Skills and Qualifications Knowledge of:
Customer service principles;
Modern office principles and practices;
Mathematical concepts;
Bookkeeping principles and practices;
Database management principles;
English usage, spelling, grammar, and punctuation;
Records maintenance principles;
Filing systems;
Applicable court terminology;
Applicable local, state and federal laws, rules, and regulations;
Cash handling procedures.
Skill in:
Providing customer service;
Prioritizing and organizing work;
Using computers and related software applications;
Handling cash;
Managing conflict;
Managing difficult situations;
Implementing sound decision making;
Implementing sound judgment;
Researching account discrepancies;
Keyboarding;
Maintaining files, records, databases, and other related systems;
Applying local, state and federal laws, rules and regulations;
Performing mathematical calculations;
Communication, interpersonal skills as applied to interaction with coworkers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction.
Education, Experience, Certifications and Licenses Required: High School Diploma or equivalent (G.E.D.), and one year of specialized or technical training beyond high school in basic court procedures, policies, terminology and regulations, three years of general office and customer service experience and computer experience, and at least one year of basic accounting or bookkeeping experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.
Licensing Requirements:
CJIS certification within three (3) weeks of hire.
LEDS certification within three (3) months of hire. Diversity & Equal Opportunity Employer Statement The City of Bend is committed to fostering, cultivating and preserving a culture of diversity and inclusion. At the City of Bend, we don't just accept differences; we value them. We are proud to be an Equal Opportunity Employer and support the Americans with Disabilities Amendments Act (ADAAA) and the Oregon Equal Pay Act.
Employee Benefit Overview August 1, 2022 - July 31, 2023 Regular Full Time Benefits: Coverage is effective on the first day of the month, coinciding with or following date of hire. (If the first day of work is on the first calendar day of the month, coverage is effective that day.) High Deductible Health Plan (HDHP) Medical, Vision and Prescription Coverage Underwritten by PacificSource Health Plans Full-time employees currently pay 10% of the total monthly premium. Benefit-eligible part-time employee premiums are pro-rated according to their regularly-scheduled hours, either at 50% (employees working 20-29 hours per week) or 75% (employees working 30-39 hours per week) of the full monthly premium. Employee monthly premium: Employee Employee & Dependents Full-time Employees $ 60.93 $152.33 Part-time 1 Employees (30-39 hours per week) $152.33 $380.81 Part-time 2 Employees (20-29 hours per week) $304.66 $761.62 Health Reimbursement Account (HRA) Third Party Administrator - PacificSource Administrators (PSA) This is an employer-funded account designed to reimburse employees for IRS-qualified medical expenses. Reimbursements are tax-free, and any unused HRA Comp-A fund amounts at the end of the plan year are transferred to the employee's VEBA account following first full year of employment (see below for VEBA account information). Coinsurance (Med-G) funding remaining at plan year end is forfeited and does not roll to the VEBA. Employee monthly premium portion : Employee Employee & Dependents Full-time Employees HRA (Comp - A) $2,000 $4,000 Coinsurance (Med - G) $1,250 $1,781 Part-time 1 Employees HRA (Comp - A) $1,500 $3,000 (30-39 hours per week) Coinsurance (Med - G) $937.50 $1,335.75 Part-time 2 Employees HRA (Comp - A) $1,000 $2,000 (20-29 hours per week) Coinsurance (Med - G) $625 $890.50 Employees also have the option to self-fund a Flexible Spending Account (FSA) for unreimbursed medical expenses to offset potential out-of-pocket liability under the medical/dental plans and potentially shelter their HRA Comp-A account to allow for larger rollover to their VEBA account at plan year end. First Stop Health - Telemedicine: The City of Bend provides First Stop Health (FSH) telemedicine benefits for FREE to all medical-enrolled employees and up to seven (7) of their immediate family members. Dental Plan Underwritten by MODA $1,500 calendar year benefit maximum per covered individual includes $1,000 one-time orthodontia benefit. Full-time employees currently pay 10% of the total composite monthly premium. Part-time benefit-eligible employee premiums are pro-rated according to their regularly scheduled work hours (50% for employees working 20-29 hours per week; 75% for those working 30-39 hours per week). Employee composite monthly premium : Employee with/without Dependents Full-time Employees $11.98 Part-time 1 Employees (30-39 hours per week) $29.94 Part-time 2 Employees (20-29 hours per week) $59.88 VEBA Plan Administered by HRA VEBA Individual employee account that receives tax-free rollover amounts from the City-funded HRA Comp-A account remaining at the end of each plan year. The account belongs to the employee and may be invested in mutual funds similar to deferred compensation. The account can grow, tax free, and be used for future medical expenses and can be used either while still employed or after separation/retirement. Flexible Spending Plan (FSA) Administered by PacificSource Administrators (PSA) Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care through pre-tax payroll deduction. Life, Personal Accident (AD&D) & Long-Term Disability Plans Underwritten by New York Life Group Basic Term Life Insurance : Benefit-eligible employees working at least 20 hours per week are eligible for a coverage amount of one times the employees annual salary, to a maximum benefit of $150,000, with a minimum benefit of $50,000. Coverage includes person accidentcoverage for loss of life and/or limb, per scheduled benefit package amounts. Group Long-term Disability Insurance : Benefit-eligible employees working at least 20 hours per week are eligible for a a benefit of up to 66.67% of employee's covered earnings to a maximum of $9,000 per month. Voluntary Life and AD&D : Active, full time employees of the City of Bend regularly working a minimum of 20 hours per week are elgibile for additional voluntary coverage for the employee, spouse/domestic partner and dependent children. Public Employees Retirement System (PERS) The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes "employer" contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the "employee" member contribution of 6% of salary. For complete PERS program details, visit the website Employee Assistance Program Underwritten by Canopy This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members. The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction: AFLAC Supplemental Insurance (various plans are offered) MASA ground and air ambulance membership 457(b) Deferred Compensation Plans sponsored by Nationwide Retirement Solutions & Mission Square Retirement _______________________________________________________________________ Temporary Medical Only Benefit's: Coverage is effective on the first day of the month, coinciding with or following date of hire. (If the first day of work is on the first calendar day of the month, coverage is effective that day.) High Deductible Health Plan (HDHP) Medical, Vision, Prescription coverage Underwritten by PacificSource Health Plans Full-time, temporary employee(s) currently pay 10% of the total employee(s) monthly premium. Full-time, temporary employees are eligible for employee-only medical coverage. However, there is family coverage avaliable should the employee choose to enroll and assume financial responsibility for the difference of premium. Employee monthly premium: Employee Employee & Dependents Full-time Employees $ 60.92 $974.86 Deductible $2,000 $4,000 Flexible Spending Plan (FSA) Administered by PacificSource Administrators (PSA) Participation in the City of Bend's Flexible Spending Plan is voluntary and allows employees to pay for IRS-approved health care-related expenses and dependent care Uthrough pre-tax payroll deduction. Public Employees Retirement System (PERS) The City of Bend participates in the PERS Retirement System. Employees become PERS members after working six full calendar months in a qualifying position requiring at least 600 hours worked per 12-month period. Contributions on the employee's behalf begin following completion of the six-month waiting period. The City makes "employer" contribution based on the employee's Tier I, II or OPSRP member status. The City also makes the "employee" member contribution of 6% of salary. For complete PERS program details, visit the website Employee Assistance Program Underwritten by Canopy This City-provided, confidential service helps employees privately solve problems that may interfere with work, family and life in general. Services are free to employees, their dependents and household members. The City of Bend also offers the following voluntary benefit programs which are elective and funded through payroll deduction: MASA ground and air ambulance membership 457 Deferred Compensation Plans sponsored by Nationwide Retirement Solutions and Mission Square Retirement If you have Federal student loan debt, (private student loans not included), or are considering going back to school, you may benefit from the Student Loan Forgiveness Program. If you make 120 qualifying payments on your Federal student loan while working full-time for a qualifying employer, your Federal student loan debt may be forgiven. Always check the loan servicer and type of loan you have to ensure you qualify.