Ensuring every child receives a quality education, no matter their race or zip code. The Minnesota Department of Education serves a wide and diverse range of groups: K-12 students and their families; young children participating in a variety of early learning programs including Head Start and Early Childhood Family Education; adult learners participating in adult education programs including GED and citizenship programs; school districts; charter schools; teachers; libraries and librarians.
MDE values:
Collaboration: Partner and serve for the greater good.
Leadership: Take ownership and responsibility.
Equity: Innovate for justice, fairness and inclusion.
Job Details Working Title: Office & Administrative Specialist Intermediate Job Class: Office and Administrative Specialist, Intermediate Agency: Education Department Who May Apply : Open to all qualified job seekers Date Posted : 05/06/2024 Closing Date : 05/28/2024 Bid Open : 05/06/2024 Bid Close : 05/13/2024 Hiring Agency/Seniority Unit : Education Department / MDE-Exc Res Acd-AFSCME Division/Unit : Education-St Paul / Sp Ed Interagency Partnerships Work Shift/Work Hours : Day Shift Days of Work : Monday - Friday Travel Required : No Salary Range: $19.57 - $25.95 / hourly; $40,862 - $54,183 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME Work Area : Special Education Division FLSA Status : Nonexempt Telework Eligible : Yes - Telework arrangements may be possible. You will discuss your preferences and requirements of the position and complete a telework agreement. Employees do need to reside in MN or a border state and may need to report to the office on a periodic basis. Work Location : Minneapolis Designated in Connect 700 Program for Applicants with Disabilities: Yes CURRENT permanent non-probationary classified employees represented by AFSCME, Council 5 who are interested in bidding for the position should consult, Article 12, Vacancies, Filling of Positions, Section 6, Eligibility for Bidding, of their negotiated agreement.
This posting is hiring for 2 position. Make a difference in the lives of Minnesotans. The work you'll do is more than just a job. Join the talented, engaged and inclusive workforce dedicated to creating a better Minnesota.
Job Summary As an Office & Administrative Specialist Intermediate in the Special Education Division, you will:
Provide division wide administrative support for management and staff in the Special Education Division; Provide administrative support for professional staff funded in the Special Education Division; Develop and process fiscal forms and maintain databases for numerous projects in the Special Education Division; Provide creative and graphic skills for requested division and individual staff projects. Qualifications Minimum Qualifications Customer service skills sufficient to:
Convey complicated information in an understandable manner as an expert resource for outside agencies and individuals; Provide guidance to other employees on handling difficult or complex problems and resolving escalated complaints or disputes; and Provide effective general and specialized office support on the phone, in person and online (this requires common courtesy, tact, interest in problem solving, empathy, and the ability to organize ideas logically) Demonstrated skills and abilities using computer software programs and word processing performance with Microsoft Office Suite (including Word, Excel, Access, PowerPoint), Microsoft Publisher, Adobe Acrobat Professional, Content Management and System Web Interface, Microsoft Office or other email systems sufficient to provide the needed administrative support, and to design efficient work processes and systems.
Data entry performance and data management skills sufficient to respond to requests for information and data, interpreting data, detecting data inconsistencies and resolving associated problems.
Typing/keyboarding skills sufficient to create, edit, and revise communications, documents, reports, training materials, etc.
Preferred Qualifications Work independently and resolve routine problems.
Review documents for accuracy and identify discrepancies.
Advanced proficiency in Microsoft Office Suite.
Strong organizational skills & attention to detail.
Ability to clearly explain standards, policies, and procedures to internal and external stakeholders.
Experience in providing administrative support to senior management.
Experience updating website content.
Experience with general accounting.
Experience Collaborating in a team environment.
Ability to manage schedules to complete responsibilities in a timely manner with limited supervision.
Ability to maintain protected data as classified.
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at or email . For additional information about the application process, go to
If you have questions about the position, contact Kate Elling at or .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Kate Elling at .
Why Work for Us Diverse Workforce We are committed to continually developing a workforce that reflects the diversity of our state and the populations we serve. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve the people of Minnesota.
A recent engagement survey of State of Minnesota employees found: 95% of employees understand how their work helps achieve their agency's mission 91% of employees feel trusted to do their jobs 88% of employees feel equipped to look at situations from other cultural perspectives when doing their job 87% of employees report flexibility in their work schedule Comprehensive Benefits Our benefits aim to balance four key elements that make life and work meaningful: health and wellness, financial well-being, professional development, and work/life harmony. As an employee, your benefits may include:
Public pension plan Training and professional development Paid vacation and sick leave 11 paid holidays each year Paid parental leave Low-cost medical and dental coverage Prescription drug coverage Vision coverage Wellness programs and resources Employer paid life insurance Short-term and long-term disability Health care spending and savings accounts Dependent care spending account Tax-deferred compensation Employee Assistance Program (EAP) Federal Public Service Student Loan Forgiveness Program Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
AN EQUAL OPPORTUNITY EMPLOYER Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. The State of Minnesota recognizes that a diverse workforce is essential and strongly encourages qualified women, minorities, individuals with disabilities, and veterans to apply.
We will make reasonable accommodations to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at or email and indicate what assistance is needed.
