Job Title: Office Administrator
Department: Operations
Reports To: Director of Human Resources
FLSA Status: Hourly, non-exempt
The Office Administrator is responsible for providing support in the day-to-day operations of human resources, ensuring the efficient delivery of salary payments and adjustments, the recruitment processes, employee benefit administration, new employee orientation, on-boarding, and the accuracy and maintenance of employee records. The Office Admin works closely with other departments to provide customer-focused, effective HR service to the organization for the achievement of the organization's goals and objectives.
Key Responsibilities: Prepares and posts internal job advertisements, screens applications, arranges interviews, participants in the selection process, tracks applicants, and administers pre-employment screenings as required Provides general administrative support such as preparing correspondence, forms, and reports, arranges meetings, composes regular correspondence, processes confidential reports and documents (electronic and hard copy files) and tracks deadlines Prepares documentation for new hires, or changes in pay, status, or benefits Maintains internal records, which may include preparing, issuing, and filing company documentation (i.e., corrective actions, worker's comp, FMLA and disability) Manages sensitive and confidential matters including employee relations, organization changes, and protects the security of information, data and files Responds and processes various requests from managers, employees, and others Exercises judgement when dealing with potential or real issues and brings them to the manager's attention Interprets, assists, and advises employees and managers regarding leave management, benefit administration, and HR procedures and policies within the specified guidelines Coordinates engagement events or programs and recommends resources, as needed Keeps up to date on current issues and matters in the organization related to the HR department Maintains employee files by handling changes in employee status in a timely manner Provides customer service and production scheduling back-up and support All other duties as assigned by management Required Skills/Abilities Excellent verbal and written communication skills Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy Excellent organizational skills and attention to detail Excellent time management skills with the proven ability to meet deadlines Strong analytical and problem-solving skills Thorough knowledge of employment-related laws and regulations Proficient with Microsoft Office Suite or related software Proficient with or the ability to quickly learn payroll management, human resource information Bi-Lingual Spanish is a plus Education and Experience Minimum 2 years administrative experience in a manufacturing environment Physical Requirements Prolonged periods of sitting at a desk and working on a computer Must be able to lift 15 pounds as a time Must be able to access and navigate each department at the organization's facilities Travel None
Minimum Hiring Requrirements Must be able to work in the U.S. without sponsorship Must be at least 18 years of age
