AHEAD builds platforms for digital business. By weaving together advances in cloud infrastructure, automation and analytics, and software delivery, we help enterprises deliver on the promise of digital transformation. At AHEAD, we prioritize creating a culture of belonging, where all perspectives and voices are represented, valued, respected, and heard. We create spaces to empower everyone to speak up, make change, and drive the culture at AHEAD. We are an equal opportunity employer, and do not discriminate based on an individual's race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status, or any other protected characteristic under applicable law, whether actual or perceived. We embrace all candidates that will contribute to the diversification and enrichment of ideas and perspectives at AHEAD. The Office Administrator is responsible for the organization and coordination of office operations, procedures, and resources to facilitate organizational effectiveness and efficiency.?The Office Administrator is the first contact for visitors and an employee resource.
\n Primary ResponsibilitiesOversee all daily office operations, manage administrative tasks and support overall office functions. Ensuring Philly office has adequate supplies and a professional and presentable appearance.Manage Philly leadership calendars, appointments, travel arrangements, and expensesPrepare and organize meetings, including agenda creation and documentation distribution for events hosted in the Philly office: Vendor days QBRs External hosted events in office (i.e. Partner QBRs)Act as a liaison between leadership and internal/external stakeholders, demonstrating professionalism and discretionMain point of contact for IT SupportMain point of contact for office related maintenance/support i.e. Comcast/package deliveries/document printing and filing/Collaborate with other AHEAD administrative staff to ensure efficient office operationsCoordinate and organize special events or projects assigned, including assisting and supporting the Marketing team with local events: i.e. bi-annual or quarterly team building events (Phillies games, Fall Fest, etc.) Bring Your Child to Work DayOrdering catering for office lunches/meetings/presentations as required: delivery or local pickup Managing visitors to Philly office includes ensuring access to our building and suite as well as preparing and booking conference roomsHandle confidential information with integrity and sensitivity QualificationsProven experience as an Office Administrator or similar roleProfessional, business-oriented attitudeExcellent written and verbal communication skillsStrong organizational and time management skillsProficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint), Concur experience a plusAbility to handle sensitive information with confidentialityDemonstrate exceptional teamwork and customer serviceDetail oriented with strong problem-solving skillsThis is a hybrid role: expected to be in the office, a minimum of 3 days/week and whenever onsite events occur. Must be local to the Philly office with ability to be in the office with short notice.
\nWhy AHEAD: Through our daily work and internal groups like Moving Women AHEAD and RISE AHEAD, we value and benefit from diversity of people, ideas, experience, and everything in between.
We fuel growth by stacking our office with top-notch technologies in a multi-million-dollar lab, by encouraging cross department training and development, sponsoring certifications and credentials for continued learning.
USA Employment Benefits include: - Medical, Dental, and Vision Insurance - 401(k) - Paid company holidays - Paid time off - Paid parental and caregiver leave - Plus more! See benefits https://www.aheadbenefits.com/ for additional details.