Office And Administrative Specialist Senior

Job Details Working Title: Office and Administrative Specialist Senior Job Class: Office and Administrative Specialist, Senior Agency: Corrections Dept Job ID : 76826 Location : Lino Lakes Telework Eligible : No Full/Part Time : Full-Time Regular/Temporary : Unlimited Who May Apply : Open to all qualified job seekers Date Posted : 05/17/2024 Closing Date : 05/23/2024 Hiring Agency : Department of Corrections Work Location: Minnesota Correctional Facility (MCF) - Lino Lakes Division/Unit : Facility Operations/Security Operations Work Shift/Work Hours : Day Shift/7:00 am - 3:30 pm Days of Work : Monday - Friday Travel Required : No Salary Range: $20.96 - $28.37 / hourly; $43,764 - $59,236 / annually Classified Status : Classified Bargaining Unit/Union : 206 - Clerical/AFSCME FLSA Status : Nonexempt Designated in Connect 700 Program for Applicants with Disabilities: Yes The work you'll do is more than just a job. At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.
Job Summary This position provides confidential and administrative support in the areas of office management, quality assurance, analysis, information management, special projects, and project monitoring. This position develops, modifies, and monitors facility security procedures around admit authorization and is responsible for the management of daily activities for the facility Corrections Captains and provides administrative office management services to the Chaplin and Lieutenants in the Operations Division.
This position has contact with incarcerated individuals at MCF-Lino Lakes
Qualifications Minimum Qualifications To be qualified for and considered for this position, applicants must meet all of the minimum qualifications listed below. Ensure that your resume contains descriptions of your work experiences sufficient for comparison against the requirements stated below and indicate the beginning and ending month and year for each job held.
Data entry skills sufficient to accurately enter and save information in database management systems, such as the Correctional Operations Management System (COMS), Odyssey, and BCA, B3, and Archibus. Database management skills sufficient to query information and accurately enter, modify and backup data and locate information in computer logs and systems, such as COMS and CATS. Word processing skills (preferably Microsoft Word) sufficient to prepare memos and letters that are grammatically correct, and in proper format and free of spelling errors. Spreadsheet skills (preferably Microsoft Excel) sufficient to develop, design and manipulate spreadsheets. English language skills sufficient to read, explain and interpret a variety of documents and follow detailed written instructions. Customer service skills sufficient to provide prompt, courteous and accurate information. Ability to develop administrative and programmatic procedures sufficient to obtain, organize, and draft materials and to develop and modify procedures. Ability to maintain confidentiality of data and information. Preferred Qualifications The following qualifications are strongly desired of applicants seeking consideration for this position:
Experience working directly with ODocS, COMS or EIOR. Experience working in a correctional/secured setting. Experience working in an office/clerical setting. Possession of a current BCA certification. Physical Requirements The selected finalist is required to review and sign a Physical Demands Analysis (PDA) for this position and may be required to complete a tuberculosis screening. For a copy of the PDA, please email Beca Moga at
Additional Requirements The selection process may include screening the top candidate(s) on their criminal history, predatory offender registration, offender associations and/or other applicable background information in accordance with Department of Corrections' policy. Top candidate(s) must pass a criminal history check which includes successful completion of all sentencing and/or restitution requirements of law enforcement jurisdictions, including probation.
Employment history/reference checks, including incidents of sexual harassment, will also be conducted on the top candidate(s) in accordance with Department of Corrections' policy. This may include a review of job performance and discipline records.
New employees will be fingerprinted within the first 30 days of employment.
Application Details How to Apply Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the job information line at or email . For additional information about the application process, go to
Contact If you have questions about this position, contact Rebecca Moga at or .
To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Rebecca Moga at .
About Corrections Dept Go from a job to a meaningful career with the Minnesota Department of Corrections where we work to transform lives for a safer Minnesota! We hold people responsible for the offenses they commit while giving them the tools they need to succeed as they transition back to our communities. These people may be incarcerated in our correctional facilities or be under our supervision in the community. No matter a person's custody status, our mindset is the same: a person's path to rejoining the community starts on the day they begin serving their sentence. Become part of this mindset by joining our team! With the DOC you will find many promotional opportunities, great State of Minnesota benefits, competitive pay, free parking, and workout facilities at most locations.
Working together to improve the state we love. What do Minnesota's State employees have in common?
A sense of purpose in their work Connection with their coworkers and communities Opportunities for personal and professional growth Benefits As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.
Your benefits may include: Paid vacation and sick leave 12 paid holidays each year Low-cost medical, dental, vision, and prescription drug plans Fertility care, including IVF Diabetes care Dental and orthodontic care for adults and children 6 weeks paid leave for parents of newborn or newly adopted children Pension plan that provides income when you retire (after working at least three years) Employer paid life insurance to provide support for your family in the event of death Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury Tax-free expense accounts for health, dental, and dependent care Resources that provide support and promote physical, emotional, social, and financial well-being Support to help you reach your career goals: Training, classes, and professional development Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at studentaid.gov) Employee Assistance Program (EAP) for work/life support: A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.
EQUAL OPPORTUNITY EMPLOYERS Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.
All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.
APPLICANTS WITH DISABILITIES Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the job information line at or email and let us know the support you need.