NY HELP Yes Agency State Comptroller, Office of the Title Office Assistant 2(NYHELPS)Item 07524(2) Occupational Category Clerical, Secretarial, Office Aide Salary Grade 09 Bargaining Unit ASU - Administrative Services Unit (CSEA) Salary Range From $41399 to $50884 Annually Employment Type Full-Time Appointment Type Contingent Permanent Jurisdictional Class Competitive Class Travel Percentage 0% Workweek Mon-Fri Hours Per Week 37.5 Workday From 8:30 AM To 4:30 PM Flextime allowed?
No Mandatory overtime?
No Compressed workweek allowed?
No Telecommuting allowed?
No County Albany Street Address 150 Broadway City Menands State NY Zip Code 12204 Minimum Qualifications Do you want a career with a purpose that provides work/life balance?
Apply today to join the Office of the New York State Comptroller.
No exam required under the New York Hiring for Emergency Limited Placement Statewide (NY HELPS) Program:Non-Competitive Qualifications for appointment under the NYHELPS Program:For appointment to Office Assistant 2, you must have: One year of clerical experience.Competitive Minimum Qualifications: You must be currently reachable on the appropriate or eligible to transfer to this title under Section 70.1 of the Civil Service Law.For 70.1 transfer to an Office Assistant 2, salary grade (SG)-09, you must have one year of permanent competitive, or 55-b/55-c service in an approved title for transfer allocated to an SG-07 or above.To determine if your current Civil Service title is eligible for transfer to this title, visit the Career Mobility GOT-IT website: Career Mobility Office GOT-IT (ny.gov)Appointments via transfer must not result in a second, consecutive transfer with an advancement of more than two S-grades or one M-grade.55-b/c: This position may be designated 55 b/c and is subject to verification of applicant eligibility.
For more information on this program, please visit the NYS Department of Civil Service website, 55b/c Recruitment Resources Center (ny.gov) Duties Description Document Sorting, Prep, Scanning, & Indexingo Sort mail accurately by document classificationo Prepare paper folder/singletons contents for scanningo Scan documentso Once scanned, perform QA of imageso Maintain a high level of expertise and sophistication in identifying over 390 documents as well as the indices of their images (i.e.
social security number, registration number, retirement system indicator, document class, document type, and receipt date).o Perform complicated records maintenance activities by reviewing the electronic member folder record images and standards and are properly indexed to conform to eight document classes and over 390 document types.o Ensure that all paper documents/records are accounted for when reviewing images.
Ensure that electronic record images are at least as legible as the original paper folder and are assigned to the proper index values.o Communicate with supervisors on the status and disposition of boxes assigned for review.
Maintain Production Reportso Production reports should be maintained accurately and turned in timely.
Miscellaneous Tasko Assisting with all activities related to scanning, training, answer Office Assistant 1 questions and meetings.o Although not assigned formal supervision duties, take responsibility for carefully and thoroughly o assist new employees in unit procedures.o Perform additional duties as necessary to ensure the success of the scanning section.
Additional Comments Knowledge, Skills, and Abilities: Knowledge of agency policies and program policies, procedures and functions.
Ability to use office equipment such as computers, scanners, and photocopiers, etc.
Ability to enter and retrieve data using an alphanumeric keyboard.
Ability to prepare reports.
Ability to read, understand and apply laws, procedures, rules, regulations and guidelines where there are not clear precedents and without detailed direction.
Ability to perform tasks accurately within prescribed time frames.
Ability to communicate effectively in writing and orally.Telecommuting: The Office of the New York State Comptroller (OSC) supports telecommuting where it is reasonable to do so based upon the agencys mission and operational needs.
Generally, employees new to OSC will be restricted from telecommuting for at least 8 calendar weeks.
After the initial 8 calendar week restriction, if an employees primary residence location, duties, and work performance are aligned with telecommuting and operational needs they may be allowed to do so.
Generally, OSC employees may telecommute up to 5 days per pay period but may be approved to telecommute less.Reasonable Accommodation: The NYS Office of the State Comptroller provides reasonable accommodations to applicants with disabilities.
If you need reasonable accommodation for any part of the application and hiring process, please notify the Division of Human Resources at (518) 474-1924.Equal Opportunity Employment: The Office of the NYS Comptroller values a workforce with a broad, diverse range of backgrounds and perspectives.
All employees are expected to contribute to a professional environment focused on self-evaluation and improvement, as well as acceptance and support of coworkers.
Some positions may require additional credentials or a background check to verify your identity.
Name David Heaphy Telephone (518)-474-1924 Fax (518)-486-6723 Email Address Jobsosc.ny.gov Address Street Office of the New York State Comptroller, Division of Human Resources 110 State Street, 12th Floor City Albany State NY Zip Code 12236 Notes on Applying Submit a clear, concise cover letter and resume to https://www.osc.ny.gov/jobs/openings/office-assistant-2/102435 ,no later than 10/27/2024.To access this job vacancy, copy the link above and paste it into your web browser.
Documents must be sent as unlocked and accessible attachments.
Reference Item 07524(2)-DJH on your cover letter for proper routing.
If you have questions about this vacancy, please contact this Division representative: Division contact: Katrina Connelly, KConnellyosc.ny.gov