Office Assistant Ii

Salary : $47,796.00 - $58,092.00 Annually

Location : 4845 Casa Loma Avenue Yorba Linda, CA

Job Type: Full Time

Job Number: 181900217

Department: Community Development

Division: Building

Opening Date: 10/31/2024

Closing Date: 11/21/2024 11:59 PM Pacific

Max Number of Applicants: 100

The Position

This position in the Community Development Department- Building Division involves a wide variety of general clerical and other office support duties including, but not limited to: answering telephones, sorting mail, filing, duplicating, typing, maintenance of simple records, entering and retrieving data on computers, and related duties.
This position requires use of ordinary clerical skills and initiative to perform assigned duties with only occasional instruction or assistance and work is normally reviewed only on completion.
Adequate performance at this level requires the knowledge of general city procedures in processing of moderately difficult to complex clerical matters as well as knowledge of department policies and procedures.
This position requires prior clerical experience.

*Please Note: This recruitment will close after receiving 100 applications or on November 21, 2024 whichever occurs first.
Interested applicants are encouraged to apply immediately.


Examples of Duties Types a wide variety of material from rough draft or copy, marginal notes and verbal instructions, including letters, case records, reports, legal documents, policies and procedures, information and technical bulletins, file cards, notices and various forms and statistical data.Maintains office records, records entries and files documents.Sorts, indexes and files materials alphabetically, numerically and by other predetermined categories; searches for and removes file material.Arranges material for typing; secures, prepares and copies information and data, proceeding semi-independently.Answers telephone and responds to public inquiries; refers difficult problems to supervisor or others.Duplicates and collates materials as assigned.May perform general receptionist or cashiering duties.May process incoming and outgoing mail.Performs data entry/inquiry functions on on-line computer system.Prepares correspondence on computer.Performs other related duties as required. Desirable Knowledge Skills & Abilities Knowledge of organization, procedures and operating details of City department to which assigned.Knowledge of modern office procedures and practices.Knowledge of business letter writing and ability to compose simple letters.Ability to communicate, orally and in writing.Ability to operate office equipment/technology such as phones, computer terminals, 10-key adding machines; etc.
Knowledge of Microsoft Office software programs, including Outlook, Access, Excel and Word.Ability to establish and maintain effective working relationships.Ability to use proper business English.
Ability to deal tactfully and courteously with the public.Ability to adequately perform moderately difficult to complex clerical matters.Ability to perform basic arithmetical functions. Other Minimum Qualifications
Graduation from high school including or supplemented by office practice training including instruction on the operation of computers or any equivalent combination or experience and education

Physical Requirements
Work is performed in an office environment utilizing modern office equipment and technology and may require sitting for prolonged periods of time using a computer.
The incumbent stands, walks, and may twist, reach, bend, crouch and kneel.
An incumbent must be able to meet the requirements of the classification and have mobility, vision, hearing and dexterity levels appropriate to the duties to be performed.
This position has exposure to vibrations from a computer and other office equipment; computer glare.

Exempt/Non-Exempt
This is a non-exempt position.
Overtime at the rate of one- and one-half times the hourly rate of the classification is paid for hours worked in excess of 40 hours per week.

Background Check/Physical Exam
Individuals selected for employment will be required to take and pass a background check (fingerprinting) for all positions and medical exam for full time and permanent part time positions.
The background check and medical examination are at City expense; and conducted by a law enforcement agency and physician designated by the City.
Candidates who are currently working are urged not to resign until they have successfully passed the background check, physical examination and received a final offer letter.

Equal Opportunity Employer
The City of Yorba Linda does not discriminate on the basis of race, color, national origin, sex, religion, age, or disability in employment.
Any qualified individual with a disability must provide reasonable notice to the Human Resources Department prior to the final date of an examination.

In compliance with the Immigration Reform and Control Act of 1986, all new employees hired by the City must verify identity and entitlement to work in the United States by providing required documentation.

Disaster Service Worker
In accordance with Government Code Section 3100, City of Yorba Linda Employees, in the event of a disaster, are considered disaster service workers and may be asked to respond accordingly.


Retirement: CalPERS - Classic employees 2%@55 (Employee contributes 7%), plus 7% Employer Paid Member Contribution (EPMC).
PEPRA (hired on or after January 1, 2013 or six month lapse between CalPERS agencies) 2% @ 62 (Employee contributes 7.75%).
At the time of hire, you will be required to fill out a PERS Member Self-Certification form.
Health insurance (hired after April 1, 2017): Employee receives $2,188 monthly health contribution with 10% automatically being placed in an individual Retirement Health Savings (RHS) account.
The balance between the premium and contribution may be placed in deferred compensation or received as cash.
An employee may also opt out of health insurance with proof of insurance with the full health contribution being placed in deferred compensation or received as cash.
Dental/Vision insurance: City paid premium with up to $2,500 per year in benefits.
Flexible Spending Accounts available: $3,200 for health and $5,000 dependent care available.
Life Insurance/Long Term Disability: City paid premiums for one times annual salary/60% benefit.
Leave Accrual: Vacation-80 hours accrued during first year; 13 paid holidays; Sick Leave accrual rate is 8 hours per month.
Employee Assistance Program available.
457(b) Deferred Compensation plan: with MissionSquare Retirement, and a $50 per month matching contribution for participating employees.
College Savings Plan - Employees may contribute to a section 529 plan which is designed to encourage saving for future college costs.
Social Security: City does not participate in the Social Security program, except for the mandatory 1.45% Medicare Contribution.
9/80 Work Schedule: Adjusted workweek schedule participation may be required.
Retirement benefits (from City): (hired after April 1, 2017): Individual RHS account and PEHMCA health minimum; and option to participate in vision/dental coverage.

01

Candidates will be evaluated based on the information provided on both the application and the responses to the following supplemental questions.
Do you understand this requirement?
Yes No

02

How many years of experience do you have (paid or unpaid) working in a clerical/general office setting?
None Less than 1 year of experience At least 1 year but less than 2 years of experience More than 2 years of experience

03

Do you have experience working in a public-facing customer service role?
Yes No

04

Briefly describe your experience providing customer service.


05

This position requires excellent multi-tasking skills, the ability to work with constant interruptions and maintaining high customer service.
What experience have you had working in this type of environment?
If none, type N/A.


06

Please describe your experience with Microsoft Office- Excel, Outlook, Word, PowerPoint, etc.
including examples of what you produced.
If none, type N/A.


07

Are you familiar with any of the following programs?
Tyler Munis Accela OpenGov

08

Do you have experience working in Community Development (Planning, Building, Code Enforcement, etc.)?
If yes, please provide a brief explanation.
If none, please type N/A.


Required Question