Description:
1. Produce Regional Office Documents
2. Help with proposals and subcontracts scheduling
a. Copy, collate, and bind project documents and reports following templates and standards. Arrange for outside reproduction services when necessary.
b. Craft business letters for review and approval by regional leadership
c. Proofread final products to verify professional impact including correct spelling, punctuation, and grammar.
2. Manage Regional Office Communication
a. Receive, review, and forward vendor invoices and payments.
b. Assist team members with specific needs as required on a project-by-project basis.
c. Arrange all office events/parties throughout the year.
3. Manage Postal Deliveries
a. Receive, screen, and distribute incoming correspondence.
b. Coordinate mail exchange with local regional and/or project office.
c. Prepare and send outgoing mail and parcels.
4. Greet Callers and Visitors
a. Answer telephone calls and assist callers or route to appropriate team members.
b. Greet visitors and provide assistance or direct to appropriate team members. Be a friendly face and voice to portray the image in which the company takes pride.
5. Pre-Construction Support
a. Track and obtain sub prequalification requests and updates
b. Calls to subcontractors requesting bid status, qualifications, and other information
c. Document control to include ordering, distribution, and assembly.
d. Craft and submit small business plans and reports
6. Coordinate Conferences and Technology
a. Schedule meetings and conference calls.
b. Schedule conference rooms for meetings.
c. Arrange/set up needed technology meetings.
d. Order lunch as necessary.
7. Manage Office Inventory Inventory
a. Maintains administrative and general office supplies and equipment for regional office.
b. Ensures office is stocked with safety supplies.
Skills:
Microsoft office
Administration
Administrative skills
Administrative assistance
Customer service
Front desk administration
Schedule meetings
Office management administrative
Preconstruction
Team oriented
Support
Windows
Mail sorting
Additional Skills & Qualifications:
-Need to have an outgoing and friendly personality.
-Must be able to interact with other and be a team player.
-Construction Experience would be great
-Degree preferred not required
About Actalent
Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
+ Hiring diverse talent
+ Maintaining an inclusive environment through persistent self-reflection
+ Building a culture of care, engagement, and recognition with clear outcomes
+ Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email ******** (******** )
for other accommodation options.
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