Job Description
Administrative assistant to the Department Chair and office manager in the History Department. This position is serves as the human resource coordinator, responsible for all facets of payroll, including graduate student assistantships, and stipends; budget clarifications/monitoring; preparation of promotion and tenure dossiers; assist with faculty searches; serving as back-up to fiscal administrator; serve as NI&S liaison. Serve as office manager to ensure smooth running of the department and to ensure that policies and procedures are used and adhered to.
Required Qualifications
Previous administrative experience or managing an office. Demonstrated experience to delegate, track, and manage information. Proficiency with current office software applications including word processing, spreadsheets, electronic mail. Ability to delegate. Ability to communicate effectively orally and written; maintain confidentiality; analytical skills. Ability to use independent judgement; demonstrated ability to perform tasks with little supervision.
Preferred Qualifications
Bachelor's degree related to business management. Experience providing administrative support in an academic environment with minimal supervision, discretion, professionalism, tact, and initiative. Knowledge of university policies and procedures. Experience working in an academic department; Exceptional analytical, interpersonal, organizational, and communication skills; Ability to maintain a friendly, yet professional and service-oriented demeanor in all interactions with faculty, students, staff, and a diverse clientele; Working knowledge of various university policies and procedures related to the management of an academic department; Demonstrated ability to exercise excellent judgment, professionalism, and discretion when working with confidential and sensitive information; Demonstrated flexibility to work in a department with changing priorities; Working knowledge of university software, PageUp, TimeClock, Microsoft Office software, Google Drive, HokieMart, ChromeRiver, MicroStrategy, Banner/HR/Student, Web reporting, Labor Redistribution.
Pay Band
3
Appointment Type
Regular
Review Date
08/20/2024
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto,Ut Prosim(That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive communitydedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges, a school of medicine, a veterinary medicinecollege, Graduate School , andHonors College . The university has a significant presence across Virginia, including theInnovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerousExtension offices andresearch centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities anduniversity shared governance. These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
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