Marketopia is a global premier marketing agency for the tech industry. Our company helps organizations stand out and stay ahead of the curve by optimizing their brand and recognition through lead generation, CRM campaigns, web design, and much more! Our clients consist of numerous MSPs and Technology vendors across the US and the EMEA regions.
We put team first and always look for ways to collaborate and learn from each other. We offer a fast, fun, collaborative environment, a Florida-casual dress code, and First Friday celebrations that include live music, great eats, and lots of laughs.
We even have a company mascot — Duke, the world's greatest golden Labrador, and an office regular.
The tasks of the Accounts Payable & Receptionist will include accounting, facilities, and administrative tasks. This position will be proficient in prioritizing, organizing, and working with little supervision and exercise discretion and independent judgment on tasks related to Accounts Payable and Office Management. They will be self-motivated and trustworthy and have a high level of confidentiality. Accounts Payable & Office Manager ensures the smooth running of our company's offices and contributes to driving sustainable growth. Supports the accounting team while providing essential services within the office. This position is integral to the office hierarchy and resolves many issues before they become larger problems.
\n Essential FunctionsAccounts Payable – Manages the AP Process for Marketopia LLC and other locationsCreate new vendors in QuickBooks: Including Management of Taxpayer IDUnderstand and enter vendor invoices monthlyEnsure occasional purchase requisitions are signed and processedReconcile vendor AP/ prepaid general ledger accounts & subscriptionsRecommend ways to reduce expenses/ new vendors/ negotiate rates/ price comparisonsManage credit card and expense ProcessesReconcile corporate credit card expensesConduct, document, and resolve all vendor invoice discrepancies.Be aware of third-party services tied to customer contracts, to prevent overpayment.Maintain company insurance policies on the calendar and prepare renewalsAdminister Employee Deductions and Cash bonusesHandle sensitive information in a confidential mannerCreate and update records and databases with financial and other data Reception - Manages visitors and deliveries to Marketopia LLCCommunicate and provide general support to visitors, team members, and other individuals to answer questions, disseminate or explain information, and address complaints.Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.Review files, records, and other documents to obtain information to respond to requests.Other duties as assigned Office Management - Manages the Facilities & Vendors for Marketopia LLC and other locations***Ensure contractors are performing services and invoices are accurateMaintenance issue schedule/resolveCoordinate/schedule repairs or maintenance as neededOperate & manage support of office machines such as photocopiers and scanners, facsimile machines, voicemail systems, and personal computers.Communicate and provide general support to visitors, team members, and other individuals to answer questions, disseminate or explain information, and address complaints.Open, sort, and route incoming mail, answer correspondence, and prepare outgoing mail.Review files, records, and other documents to obtain information to respond to requests.Run errands such as banking deposits.Maintenance and cleaning of breakroom equipment as neededMaintain supplies inventory replace and order as necessarySubmit timely projects and prepare presentations/documents as assigned Education & experienceMust have 3 years of experience in Accounting and/or Accounts PayableBachelors degree preferredA minimum of 3 years experience with Quickbooks Online requiredStrong communication skills at all levels of the organization Must be able to multi-task and work in a dynamic, fast-paced environment
\n$16 - $20 an hour
\nWe are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law.