**Job Title: Office Manager**
**Company: International Paper**
**Location: Charlotte, North Carolina, US**
**Job Type: Part-Time**
**Seniority: Associate Level**
**Years of Experience: 4**
**Position Overview:**
International Paper is seeking a motivated and driven Office Manager to enhance our operational effectiveness in our Charlotte, North Carolina office. As a part-time associate, you will provide essential support to our team by ensuring the smooth operation of the office environment. This role requires a proactive individual who excels at time management and planning, and who is capable of fostering a positive workplace atmosphere.
**Key Responsibilities:**
- **Office Administration:**
- Oversee daily office operations, ensuring an organized and efficient work environment.
- Manage office supplies, inventory, and procurement processes to guarantee that all necessary resources are available.
- Coordinate with vendors and service providers to maintain office equipment and services.
- **Financial Management:**
- Assist in budgeting and financial reporting, tracking office expenditures, and ensuring adherence to budgets.
- Process invoices, expense reports, and other financial documentation in a timely manner.
- **Human Resources Support:**
- Facilitate onboarding processes for new hires, including scheduling training sessions and ensuring all necessary resources are provided.
- Maintain employee records and handle confidential information with discretion.
- **Event Coordination:**
- Plan and organize company events, meetings, and training sessions.
- Prepare agendas, take minutes during meetings, and follow up on action items as necessary.
- **Communication:**
- Serve as a point of contact for internal and external communications, responding to inquiries and resolving issues as they arise.
- Foster an inclusive workplace culture by promoting teamwork and communication among staff.
- **Reporting:**
- Prepare regular reports on office operations, budgeting, and employee engagement to management.
- Assist in identifying areas for process improvements and implement effective solutions.
- **Mentorship:**
- Act as a mentor to junior staff members, fostering their growth and development within the company.
- Cultivate a positive and inclusive work environment that supports team collaboration and leadership development.
**Requirements:**
- **Education:**
- Bachelor's degree in Business Administration, Office Management, or a related field preferred.
- **Experience:**
- Minimum of 4 years of experience in office management or administrative roles.
- Prior experience in a corporate environment is highly advantageous.
- **Technical Skills:**
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and familiarity with office management software.
- Strong ability to analyze data and create reports for management reviews.
- **Personality Traits:**
- Motivated: Demonstrates a strong drive to succeed and continuously improve processes.
- Driven: Exhibits ambition and resilience in completing tasks and meeting objectives.
- **Soft Skills:**
- Excellent time management skills, with the ability to prioritize tasks effectively.
- Strong planning skills, able to organize multiple projects and deadlines successfully.
- Exceptional verbal and written communication skills, with the capacity to engage with employees at all levels of the organization.
- A collaborative team player who is respectful of diverse perspectives and fosters inclusivity.
**Benefits:**
- Complimentary food options available in the office.
- Relocation allowance for eligible candidates.
- Company transportation options to support employee commuting needs.
**Working Environment:**
At International Paper, we cultivate leaders who foster inclusivity and mentorship. Our aim is to create a dynamic workplace where every employee feels valued and empowered to contribute their ideas.
**Application Deadline:**
Please submit your application by September 29, 2024.
**Equal Opportunity Statement:**
International Paper is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.
We look forward to welcoming a passionate Office Manager to our team who will play a key role in driving operational success and fostering a collaborative workplace!How to apply: Apply on GrabJobs and you will be notified if shortlisted for the job.
