Company Overview: Join a dynamic and growing team in the production industry!
We are seeking an organized and proactive Office Manager / HR & Purchasing Coordinator to handle essential day-to-day functions.
With 40 employees and 1 temporary staff, this role is integral to ensuring the smooth operation of HR processes and the efficiency of our purchasing department.
Qualifications:
Proven ability to manage multiple tasks and handle a large volume of information efficiently. strong attention to detail and organizational skills. Flexibility and a proactive approach to filling gaps and supporting the team as needed. Basic knowledge of Excel is required; advanced Excel skills are a plus. Experience with Smartsheets for managing purchase orders and communication is preferred. bilingual (English/Spanish) is a plus.
Key Skills:
Excel (Basic) required, advanced skills a plus. Experience with Smartsheets. strong communication and coordination skills between departments. Ability to work independently and as part of a larger group. bilingual (English/Spanish) a plus.
salary: $55,000 - $58,000 per year
shift: First
work hours: 8 AM - 5 PM
education: Bachelors
Responsibilities
Job Responsibilities: HR Coordination (20%) Manage daily timekeeping: ensure all employees are properly punched in/out, and PTO is accounted for. Process hours and submit payroll information to the HR Manager in NY. Support onboarding processes for new hires, including maintaining and updating personnel files. Serve as the on-site HR point of contact for day-to-day employee inquiries, with no recruiting responsibilities.
Purchasing & Invoicing (70%) Create and process purchase orders (POs) for materials including wood, shipping supplies, and paint. Track and follow up on shipments, ensuring accurate ETAs for materials. Coordinate between project managers (PMs) and suppliers, ensuring timely deliveries. Process invoices, filter information, and liaise with accounting to ensure payments are accurate and timely.
Invoicing & Administration (10%) Oversee the processing of hours and invoicing for the team, including the temporary staff member. Maintain clear and organized records of purchasing and invoicing information for quick reference and reporting.
Skills HR Payroll Purchasing/Procurement Bilingual Invoice Management Onboarding
Qualifications Years of experience: 4 years Experience level: Manager
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Pay offered to a successful candidate will be based on several factors including the candidate's education, work experience, work location, specific job duties, certifications, etc.
In addition, Randstad offers a comprehensive benefits package, including health, an incentive and recognition program, and 401K contribution (all benefits are based on eligibility).
This posting is open for thirty (30) days.