New York, NY, USA ? White Plains, NY, USA Req #10466
Friday, November 8, 2024
Founded in 1856, Harris Beach and its subsidiaries provide a full range of legal and professional services for clients across New York state, as well as nationally and internationally. Harris Beach is among the country's top law firms as ranked by The National Law Journal. Clients include Fortune 100 corporations, privately-held companies, emerging businesses, public sector entities, not-for-profit organizations, and individuals. The firm's more than 200 lawyers practice among offices throughout New York state in Albany, Buffalo, Ithaca, New York City, Rochester, Saratoga Springs, Syracuse, Uniondale, Washington, D.C. and White Plains, as well as in New Haven, Connecticut and Newark, New Jersey.
Location: New York City & White Plains
Description: This position is responsible for the management of staff administration and multiple business aspects of the local (New York City and White Plains) offices of a mid-size, multi-site law firm. Collaborates with various departments (HR, Facilities, IT, Business Development, Finance, etc.) to manage firm objectives.
Responsibilities: General management of law firm practice officesAssist with the continued growth of the office/presence and lateral integrationsManage (in concert with attorneys) 15+ employees, including workflow, admin assignments, performance management, etc.Personnel administration including lead recruitment and interview candidates, onboarding and training, performance review analysis and benefits coordinationManage and administer the NYC commuter benefit programCoordinate paralegal and associate reviews and recruitingOrganize and facilitate all open enrollment local meetingsCoordinate the performance review process for associates, coordinate and lead the performance review process for all NYC/WP staffCoordinate the local recruiting efforts and summer associate programBudget administration including capital, daily operating and equipment expenditures, staff compensation, and income projectionsEffectuate team building of administrative, general support and departmental staffCoordinate security, computer, and telephone server systems with appropriate personnelOversee all office expenses including credit card use, vendor invoices, rent statements, and work ordersMaintain and reconcile monthly petty cashInterim progress reporting to senior managementLead staff development and training programsOversee workflow processes and identify and address process improvements including staffing coverage issuesReview and approve staff timecards and entry changesCoordinate office and social eventsContribute to and act as project leader on initiatives and firm-wide projects as neededGenerally facilitate any and all attorney and staff needsEnhance own professional growth and development through participation in educational programsUnderstand and comply with all applicable Firm policies, procedures, values, and philosophiesActively participate in Office Manager and Administrative Leadership MeetingsCross-train with Finance, Operations, and Facilities groups to provide backup coverageMaintain and expand knowledge and understanding of existing and proposed federal and state laws/regulations affecting human resources managementIdentify trends impacting organizational objectives and operational resourcesPractice and promote firm policies, values, and culturePromote and champion changes to policies and proceduresAssist with other duties as neededQualifications: Bachelor's Degree preferredExperience managing all aspects of a professional services office; experience managing a law firm or professional services firm preferredMinimum 5+ years' business and supervisory experienceMust be able to occasionally travel to other office locations firm-wide with a vast majority focused downstate in the New York City and Westchester areas; ability to travel to upstate offices on occasionInterpersonal skills necessary in order to maintain effective relationships with partners, attorneys, clients, and staff in person, by e-mail and telephone to manage staff and facilitate individual and group meetings as well as office operationsDemonstrates the ability to apply the principles of continuous improvement and performance managementMust demonstrate excellent oral and written communication skills including the ability to develop appropriate and timely correspondenceMust possess excellent organization and time management skillsMust be able to function effectively in a fast-paced, team-oriented environmentAdvanced PC skills – Word, Excel, Outlook, HRIS knowledge a plusExcellent client service and listening skillsStrong analytical skills and the ability to multitaskAbility to work with diverse personalities within various levels of the organizationExercises sound independent judgment under minimal direct supervisionAbility to manage time efficiently and work independently as well as coordinate with a teamMilitary experience welcomeHarris Beach is committed to an inclusive environment and we welcome applications from diverse candidates with varied backgrounds and skills, including military experience. Harris Beach PLLC is an Equal Opportunity Employer.
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